Electronic Patient Records & Document Scanning

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Dear Hertfordshire Partnership University NHS Foundation Trust,

1.Does the trust manage the digitisation of its patient records on-site or is this an outsourced service?
2. If outsourced who is the current provider, when did the contract start and what is the contract term?
a. Was this contract awarded via any Frameworks e.g. CCS RM1063?
b. What is the cost of digitising patient records within the trust?
c. What is the cost of digitising patient records with outsourced providers?
d. What are the trusts targets for having patient files scanned and hard-copy notes available as digital images?

3. If the patient file scanning is provided in house how many staff are involved in:
a. Preparing and/or scanning medical records/patient files?
b. Distributing (delivering or collecting) physical notes around the estate?
c. Retrieving and collecting physical notes from on-site stores?

4. Does the trust scan other records than patient files?
a. If yes could you please supply daily volumes of record scanning?
b. If yes, please also supply types of records which are scanned?

5. Can you please provide the contact details including email address/format of the trust’s IT Director, CIO and any Digital Transformation executives?
a. Please also supply the details of those responsible for managing patient records (scanning, physical storage and delivery etc).

6. Could you please supply a current organisational chart for medical records, digitisation services and digital transformation programmes?

7. Are medical record libraries (physical patient file storage) managed within the trust by Trust staff on Trust premises or outsourced to a third-party?
a: if outsourced who is the supplier?
b: when was the contract issued and for what period?
c: how many files/boxes are stored off site?
d: if trust libraries are in-house/on-site how many boxes/files are there?
e: how much does the trust spend annually on outsourced storage contracts for patient files

Yours faithfully,

Daniel Stonard

FOI (HERTFORDSHIRE PARTNERSHIP UNIVERSITY NHS FOUNDATION TRUST), Hertfordshire Partnership University NHS Foundation Trust

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FOI (HERTFORDSHIRE PARTNERSHIP UNIVERSITY NHS FOUNDATION TRUST), Hertfordshire Partnership University NHS Foundation Trust

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Dear Daniel,

Thank you for your Freedom of Information (FOI) request.

Due to the national pandemic, we were not processing FOI requests. However, we are now in a position to re-commence the FOI process and are advising applicants that we are working through a large backlog.

Please see our acknowledgement letter attached and let us know if you have any questions.

Kind regards

Dean

Please note I am currently working from home.

Dean Maberly
Information Rights Assistant
Information Rights & Compliance Team

Hertfordshire Partnership University NHS Foundation Trust
99 Waverley Road | St. Albans | Hertfordshire | AL3 5TL
Office Tel: 01727 804227
[mobile number]
www.hpft.nhs.uk

Working Hours: Monday – Friday, 8:00am – 4:00pm

Please consider the environment before printing my email

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SMITH, Sue (HERTFORDSHIRE PARTNERSHIP UNIVERSITY NHS FOUNDATION TRUST), Hertfordshire Partnership University NHS Foundation Trust

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Dear Daniel

 

Please find the attached response to your freedom of information request
and again I would like to apologise for the lateness of this response.

Best Wishes

 

 

Sue Smith

 

Sue Smith

Information Rights Officer

Information Rights & Compliance Team

 

Hertfordshire Partnership University NHS Foundation Trust

99 Waverley Road | St. Albans | Hertfordshire | AL3 5TL

[mobile number]

Secure NHS Mail:  [1][email address]

[2]www.hpft.nhs.uk

 

Working Pattern:

Monday to Friday: 08:30 – 16:30

 

 

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