Electronic Document Management and EPR Solutions

Daniel Stonard made this Freedom of Information request to Pennine Acute Hospitals NHS Trust

This request has been closed to new correspondence from the public body. Contact us if you think it ought be re-opened.

The request was successful.

Dear Pennine Acute Hospitals NHS Trust,

1. Does the trust currently have an Electronic Document Management System (EDMS) in place?
2. If so, what EDMS is deployed?
3. When was the system deployed?
4. When does the contract with the EDMS supplier end or when is the review date?
5. What is the rough spend on the EDMS either annually or total contract value (TCV)?
6. How was the EDMS procured, i.e. via framework and if so, which one?
7. .Does the trust have an Electronic Patient Record (EPR) system in place?
8. If so, what EPR is deployed?
9. When was the EPR deployed?
10. What is the value of the EPR contract, either annually or total contract value (TCV)?
11. When is the current EPR contract due for renewal?
12. Does the trust store active physical patient files in-house or off-site
13. If off-site, who is the current storage provider?
13 a - When is the contract due for renewal?
14. How many files/boxes are stored off-site
15. If physical files are stored on-site, roughly how many files/boxes are in the trusts library?
16. How many WTE/FTE work within the library
17. How many clinical appointments does the trust average each day/week/month?

Yours faithfully,

Daniel Stonard

PennineFOI atSalford, Pennine Acute Hospitals NHS Trust

Good morning Daniel,

RE: Freedom of Information Acknowledgement Ref code FOI 10010

Thank you for your recent Freedom of Information requests made in relation to information held by Pennine Acute Trust and Salford Royal Foundation Trust. You have made two identical or very similar FOI requests and the responses will both be dealt with in the same administrative process. You will receive one set of correspondence dealing with both requests.

Requests for information from one of the Care Organisations making up Pennine Acute Trust (Fairfield General Hospital, Rochdale Infirmary and Community Service, The Royal Oldham Hospital and North Manchester General Hospital and Community Services) are now processed from the Salford Royal NHS Foundation Trust base of the Northern Care Alliance.

To ease processing please ensure ALL FOI related emails, including new requests, are sent to [email address] quoting the FOI reference numbers shown in the subject line of this acknowledgement

In accordance with Trust policy and the requirements of the Freedom of Information Act 2000, a period of 20 working days is assigned for processing your request. [Working days within the NHS refers to Mon-Fri.] We will provide you with an explanation if we find that there is any reason why this period may extend beyond the period prescribed by the Act.

Please contact us if you have any queries regarding the procedure.

Kind regards

Freedom of Information Office
Northern Care Alliance
Salford/North Manchester/Oldham/Rochdale/Fairfield
Tel: 0161 206 6610

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PennineFOI atSalford, Pennine Acute Hospitals NHS Trust

Good afternoon Daniel,

In order to comply fully with your request we would like to ask for clarification on Question 17 -

17. How many clinical appointments does the trust average each day/week/month?

Are you able to expand on the information that you require for this - such as appointments attended in the last 12 months or the capacity of appointments that the Trust can offer each day.

We will put your request on hold until we receive your response,

We look forward to hearing from you soon,

Freedom of Information Office
Digital
Northern Care Alliance
Salford/North Manchester/Oldham/Rochdale/Fairfield
Team Tel: 0161 206 6610 (working days Monday to Thursday)

Email: [email address]
Web: www.pat.nhs.uk     www.srft.nhs.uk
twitter: @NCAlliance_NHS

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Dear PennineFOI atSalford,

Calendar year 2019 is fine. Thanks

Yours sincerely,

Daniel Stonard

PennineFOI atSalford, Pennine Acute Hospitals NHS Trust

Thank you Daniel,

However would you like data supplied depending of the number of attended appointments or of overall appointment capacity of the Trust - eg appointments available each day regardless of whether they were attended or cancelled.

Freedom of Information Office
Digital
Northern Care Alliance
Salford/North Manchester/Oldham/Rochdale/Fairfield
Team Tel: 0161 206 6610 (working days Monday to Thursday)

Email: [email address]
Web: www.pat.nhs.uk     www.srft.nhs.uk
twitter: @NCAlliance_NHS

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Dear PennineFOI atSalford,

Total appointments booked, before NDA's etc.

Yours sincerely,

Daniel Stonard

Dear PennineFOI atSalford,

I look forward to receiving a response to this FOI request.

Yours sincerely,

Daniel Stonard

Adesugba Kanaydchukwu(Kemi), Pennine Acute Hospitals NHS Trust

To Daniel Stonard,

 

FOI Reference: FOI10010

 

 

As we are sure you are aware the NHS is under extreme pressure at the
moment.

 

You currently have a Freedom of Information Request with the above
reference number open with the Trust. 

 

We write at this time, to confirm we have this request on our caseload. 
We wish to apologise that this request is currently over the expected
timeframes of the legislation for release. We hope to be able to run a
skeleton service during the pandemic period. This will mean that the
information you have requested will have a further delay – we hope you can
appreciate this and bear with us in the current situation.

 

Should there be instances where the information requested is no longer
required; a return confirmation of this would be appreciated so we can
close the file.

 

We will continue to release information where possible but ask you to bear
with us at this time.

 

Thanking you for your support.

 

Kind regards

 

Freedom of Information Office

Northern Care Alliance

(Pennine Acute Hospitals NHS Trust and Salford Royal NHS Foundation Trust)

PennineFOI atSalford, Pennine Acute Hospitals NHS Trust

1 Attachment

Good morning,

 

Please accept our apologies for the delay you have experienced.

 

The Trust has now completed collation of data to support a response to
your recent Freedom of Information requests for Pennine Acute NHS Trust
and Salford Royal NHS Foundation Trust.

 

Details requested have been attached to this email.

 

As part of the disclosure log, all responses to Freedom of Information
requests are posted on the Trust’s website. Please click on the link below
to view the response to your request.

 

[1]https://www.srft.nhs.uk/about-us/freedom...

 

Please click on the corresponding Trusts tab to view the information.

 

We trust these details will assist with your enquiries.  If we can be of
any further assistance in the future please do not hesitate to contact us
again.

 

 

Questionnaire

 

As a Trust we are keen to monitor and improve the services we offer. We’d
be grateful if you could take the time to answer the following questions
and provide us with any other feedback that may assist us with this
process:

 

               

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|Were you satisfied with the handling of your request?     |YES/NO|
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|Was your request handled in a timely manner?               |YES/NO|
|-----------------------------------------------------------------+------|
|Were you provided with sufficient information to assist you with |YES/NO|
|your request? | |
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Yours Sincerely

 

Freedom of Information Office

Digital

Northern Care Alliance

Salford/North Manchester/Oldham/Rochdale/Fairfield

Team Tel: Please note our offices are closed for the forseeable future.
The best way to contact the team is via email or Microsoft teams

 

 

 

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