Electronic Document Management and EPR Solutions

Response to this request is long overdue. By law, under all circumstances, Birmingham Women's and Children's NHS Foundation Trust should have responded by now (details). You can complain by requesting an internal review.

Dear Birmingham Women's and Children's NHS Foundation Trust,

1. Does the trust currently have an Electronic Document Management System (EDMS) in place?
2. If so, what EDMS is deployed?
3. When was the system deployed?
4. When does the contract with the EDMS supplier end or when is the review date?
5. What is the rough spend on the EDMS either annually or total contract value (TCV)?
6. How was the EDMS procured, i.e. via framework and if so, which one?
7. .Does the trust have an Electronic Patient Record (EPR) system in place?
8. If so, what EPR is deployed?
9. When was the EPR deployed?
10. What is the value of the EPR contract, either annually or total contract value (TCV)?
11. When is the current EPR contract due for renewal?
12. Does the trust store active physical patient files in-house or off-site
13. If off-site, who is the current storage provider?
13 a - When is the contract due for renewal?
14. How many files/boxes are stored off-site
15. If physical files are stored on-site, roughly how many files/boxes are in the trusts library?
16. How many WTE/FTE work within the library
17. How many clinical appointments does the trust average each day/week/month?

Yours faithfully,

Daniel Stonard

Freedomofinformation (BIRMINGHAM WOMEN'S AND CHILDREN'S NHS FOUNDATION TRUST), Birmingham Women's and Children's NHS Foundation Trust

We do not have an electronic document management system in place.

Publication Scheme Coordinator
Birmingham Women’s & Children’s NHSFT

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Dear Freedomofinformation (BIRMINGHAM WOMEN'S AND CHILDREN'S NHS FOUNDATION TRUST),

What about the other 15 questions?

Yours sincerely,

Daniel Stonard

Freedomofinformation (BIRMINGHAM WOMEN'S AND CHILDREN'S NHS FOUNDATION TRUST), Birmingham Women's and Children's NHS Foundation Trust

Apologies, a response will be with you with regard to these.

Publication Scheme Coordinator
Birmingham Women’s & Children’s NHSFT

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Dear Freedomofinformation (BIRMINGHAM WOMEN'S AND CHILDREN'S NHS FOUNDATION TRUST),

I look forward to receiving a response to this enquiry, which is now long overdue.

Yours sincerely,

Daniel Stonard

Freedomofinformation (BIRMINGHAM WOMEN'S AND CHILDREN'S NHS FOUNDATION TRUST), Birmingham Women's and Children's NHS Foundation Trust

Dear Mr Stonard,

Thank you for your email of 21st February. Once again please accept our apology that a partial response was sent to your initial request dated 23rd January. According to our estimation, our rresponse is due to you today 21st February in accordance with the 20 days permitted under the FOIA 2000.

We are in the process of putting together the information you seek. The difficulty has been that the information you seek is held in several location, and therefore your request is taking a little longer to process than we would normally expect. May we reassure you that once we have all the data we will send it to you.

We aim to respond to you in the next 3 working days and if there is a further delay we will write to let you know, or send you a partial response on what we have gathered to date with the outstanding information to follow.

Yours sincerely

FOI Lead/Publication Scheme Co-ordinator
Birmingham Womens and Childrens NHS Foundation Trust
[Birmingham Women's and Children's NHS Foundation Trust request email]

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