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Electronic Document Management and EPR Solutions

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Dear James Paget University Hospitals NHS Foundation Trust,

1. Does the trust currently have an Electronic Document Management System (EDMS) in place?
2. If so, what EDMS is deployed?
3. When was the system deployed?
4. When does the contract with the EDMS supplier end or when is the review date?
5. What is the rough spend on the EDMS either annually or total contract value (TCV)?
6. How was the EDMS procured, i.e. via framework and if so, which one?
7. .Does the trust have an Electronic Patient Record (EPR) system in place?
8. If so, what EPR is deployed?
9. When was the EPR deployed?
10. What is the value of the EPR contract, either annually or total contract value (TCV)?
11. When is the current EPR contract due for renewal?
12. Does the trust store active physical patient files in-house or off-site
13. If off-site, who is the current storage provider?
13 a - When is the contract due for renewal?
14. How many files/boxes are stored off-site

15. If physical files are stored on-site, roughly how many files/boxes are in the trusts library?
16. How many WTE/FTE work within the library
17. How many clinical appointments does the trust average each day/week/month?
18. Please supply the details of your CCIO, COO and CIO (where relevant) including names and email addresses

Yours faithfully,

Daniel Stonard

Freedomofinformation, James Paget University Hospitals NHS Foundation Trust

Dear Daniel

As you will be aware, as a result of COVID-19, the NHS has been at the highest alert level until recently. The Trust was directed to administer the COVID-19 immunisation programme late last year and ensure that patient facing staff are tested twice weekly. As such, our resources were diverted away from the usual compliance and information rights work to the effective long term management of the virus in line with the Government’s request. Whilst we recognise that statutory timescales cannot be extended, I would like to apologise that there is likely to be a significant delay in responding to your request for information during this extraordinary period.

We have received a significant number of requests in recent weeks. As we start to recover some of our services, we will be working through them to enable responses to be provided as soon as we are able to.

Many thanks

Ann Filby MCIPR
Head of Communications & Corporate Affairs
James Paget University Hospitals NHS Foundation Trust
Tel: 01493 452162
[James Paget University Hospitals NHS Foundation Trust request email]

_____________________________________________________________________________________________________

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Freedomofinformation, James Paget University Hospitals NHS Foundation Trust

Dear Daniel,

 

We recently received the Freedom of Information request below from you on
30 March 2021.

 

Please accept my apologies in the delay in providing the information.  We
gathered the vast majority of the information, however, it would be
appreciated if you would clarify the following for us with regard to Q17:

 

As it currently stands Q17 is extremely broad question, by Clinical
Appointments would you mean the ‘usual’ definition of attended outpatient
appointments? Or all patient contacts across the trust?

 

Following on from this, you  have requested a breakdown by day, week and
month – please confirm over what time frame?

 

Please note that the time limit on this request will now stop and will
only commence once we have received the information we require. If we do
not hear from you within 3 months the request will be closed.

 

Many thanks

 

Ann Filby MCIPR

Head of Corporate Affairs/Trust Secretary

James Paget University Hospitals NHS Foundation Trust

Tel: 01493 452162

[1][James Paget University Hospitals NHS Foundation Trust request email]

 

 

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Dear Freedomofinformation,

Please skip this question and continue with the remaining questions. Thank you.

Yours sincerely,

Daniel Stonard

Freedomofinformation, James Paget University Hospitals NHS Foundation Trust

1 Attachment

Dear Daniel,

Please accept my apologies for the delay.

Further to your Freedom of Information request which we received on the 30 March 2021, please find attached the information you require.

The information supplied to you continues to be protected by the Copyright, Designs and Patents Act 1988. You are free to use it for your own purposes, including any non-commercial research you are doing and for the purposes of news reporting. Any other reuse, for example commercial publication, would require the permission of the copyright holder. Most documents supplied by James Paget University Hospitals NHS Foundation Trust will have been produced by government officials and will be Crown Copyright. You can find details on the arrangements for re-using Crown Copyright on HMSOnline at:

http://www.hmso.gov.uk/copyright/licence...

Information you receive which is not subject to Crown Copyright continues to be protected by the copyright of the person, or organisation from which the information originated. You must ensure that you gain their permission before reproducing any third party (non-Crown Copyright) information.

If you have any queries about this email, please contact me. Do remember to quote the reference number above in any future communications.

If you are unhappy with the service you have received in relation to your request and wish to request a review of our decision, you should write to. Medical Director, James Paget University Hospitals NHS Foundation Trust, Lowestoft Road, Gorleston, Great Yarmouth, Norfolk, NR31 6LA.

Many thanks

Ann Filby MCIPR
Head of Corporate Affairs/Trust Secretary
James Paget University Hospitals NHS Foundation Trust
Tel: 01493 452162
[James Paget University Hospitals NHS Foundation Trust request email]

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We don't know whether the most recent response to this request contains information or not – if you are Daniel Stonard please sign in and let everyone know.