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Electronic Council Housing Door Entry Systems

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John O'Callaghan-Williamson

Dear Hammersmith and Fulham Borough Council,

Please provide any and all information pertaining to the use and data processing involved with the councils residential electronic door entry systems.

To aid understanding the following might assist but should not limit the information sought;

"Residents of council housing blocks be they council flat tenants or flat leaseholders typically present a key fob (an electronic token) to a reader (electronic door entry system) to gain entry through the main door of the block in which they reside.

Key fobs are given to residents by virtue of their flat address.

My Freedom of Information request relates to the data processed through this use by residents by the electronic door entry system.

How many electronic door entry systems are currently in use across the borough?

How many electronic fobs are currently in use across the borough?

Is there a register of fobs held?

What data items (datums) i.e. name etc are recorded on the electronic door entry systems?

How is this data collated, stored and reported on?

How is this data used and by whom?

Is this data transmitted by “wire” or “over the air” to a central location?

Has this data been accessed, copied or been requested by any third party to the council?

Has the data, it’s security, processing etc been verified as compliant with GDPR/DPA 2018?

Has this data been made available to any investigation under RIPA?

Essentially the use of electronic door entry systems can be used to track a resident use of a building. What processes exist to ensure that a residents’ right to privacy is maintained?

Have there been any breaches of the system security? Please provide information."

Thank you.

Yours faithfully,

John O'Callaghan-Williamson

iCaseworkInformation, Hammersmith and Fulham Borough Council

Our reference: 1547922
 
 
Dear Mr. O'Callaghan-Williamson 
 
Thank you for your request for information that was received on 12 July
2019.  Your request has been summarised as follows:
 
Please provide any and all information pertaining to the use and data
processing involved with the councils residential electronic door entry
systems.

To aid understanding the following might assist but should not limit the
information sought;

"Residents of council housing blocks be they council flat tenants or flat
leaseholders typically present a key fob (an electronic token) to a reader
(electronic door entry system) to gain entry through the main door of the
block in which they reside.

Key fobs are given to residents by virtue of their flat address.

My Freedom of Information request relates to the data processed through
this use by residents by the electronic door entry system.

How many electronic door entry systems are currently in use across the
borough?

How many electronic fobs are currently in use across the borough?

Is there a register of fobs held?

What data items (datums) i.e. name etc are recorded on the electronic door
entry systems?

How is this data collated, stored and reported on?

How is this data used and by whom?

Is this data transmitted by "wire" or "over the air" to a central
location?

Has this data been accessed, copied or been requested by any third party
to the council?

Has the data, it's security, processing etc been verified as compliant
with GDPR/DPA 2018?

Has this data been made available to any investigation under RIPA?

Essentially the use of electronic door entry systems can be used to track
a resident use of a building. What processes exist to ensure that a
residents' right to privacy is maintained?

Have there been any breaches of the system security? Please provide
information."
 
We are dealing with your request under the Freedom of Information Act
2000and we aim to send a response by 9 August 2019- this is 20 working
days from the date of receipt. 
 
The Freedom of Information Act 2000may restrict the release of some or all
of the information you have requested. We will carry out an assessment and
if any exemptionsapply to some or all of the information then we might not
provide that information to you. We will inform you if this is the case
and advise you of your rights to request an internal review.
 
We will also advise you if we cannot provide you with the information
requested for any other reason together with the reason(s) why and details
of how you may appeal (if appropriate).
 
 
If you are registered for self-service via the Council My Account portal,
you can track the progress of your request online:  [1]Track case progress
 
Yours sincerely
 
 
h&f InTouch team
 
_____________________________________________________________________________

Do it online at www.lbhf.gov.uk

To sign up for regular news updates, please click on the link
https://www.lbhf.gov.uk/newsupdates

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References

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Andrea Comer, Hammersmith and Fulham Borough Council

1 Attachment

Our reference:  1547922
 
Dear Mr. O'Callaghan-Williamson
 
Thank you for your request for information received on 12 July 2019.
 
Please find attached our response to your request.
 
Yours sincerely
 
 
Andrea Comer
Resolutions Officer
 
Please do not edit the subject when responding to this email. Our case
management system (iCasework) will not deliver your email to the intended
recipient if the subject is amended in any way.
_____________________________________________________________________________

Do it online at www.lbhf.gov.uk

To sign up for regular news updates, please click on the link
https://www.lbhf.gov.uk/newsupdates

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We don't know whether the most recent response to this request contains information or not – if you are John O'Callaghan-Williamson please sign in and let everyone know.