Electoral register and email addresses

The request was successful.

Open Rights Group

Dear Neath Port Talbot County Borough Council,

I am interested to know whether:

(a) You hold personal email addresses as part of your Electoral Register, and if so,

(b) how many emails you hold in the Electoral Register;

(c) What the source or sources of these emails is;

(d) Whether you have included all or some portion of these emails as part of the datasets you gave to election candidates at the 2019 General Election;

(e) If so, how many emails were supplied;

(f) Whether you supplied email details in other prior elections.

Yours faithfully,

Jim Killock
Open Rights Group

FOI Team, Neath Port Talbot County Borough Council

Thank you for your Freedom of Information request received 9th December 2019.

We are generally required by the Freedom of Information Act 2000 to provide you with a response promptly, and within no more than 20 working days of receipt of a request, which will be on or before 9th January 2020 (this date takes into account Bank Holiday period).

If we require any clarification or further details we will contact you as soon as possible, if this is the case then the timescale for response specified above may be subject to change.

If you have any queries, please do not hesitate to contact this team.

FOI Team
[Neath Port Talbot County Borough Council request email]

show quoted sections

Clare Sim, Neath Port Talbot County Borough Council

6 Attachments

Dear Sir/Madam,

 

Please find the required response to your Freedom of Information request
below:

 

(a) You hold personal email addresses as part of your Electoral Register –
Yes – where an e-mail has been provided by an elector their e-mail address
is added to their record but this not available to anyone other than the
Electoral Services Team.

(b) how many emails you hold in the Electoral Register -  30,756

(c) What the source or sources of these emails is – E-mails provided on
Household Enquiry Forms and Invitation to Register forms received from
electors.

(d) Whether you have included all or some portion of these emails as part
of the datasets you gave to election candidates at the 2019 General
Election – No there is no provision in law for anyone to be supplied with
elector e-mail addresses. Election candidates are only entitled to receive
names, addresses and elector numbers of registered electors for the area
in which they were standing

(e) If so, how many emails were supplied – None

(f) Whether you supplied email details in other prior elections – No

 

If you are dissatisfied with the response to your request, under the
Authority's FOI Policy, you may appeal in writing setting out the reasons
why you think the decision is erroneous, to the Authority's Monitoring
Officer at the following address:-

 

Head of Legal Services & Monitoring Officer

Civic Centre

Port Talbot

SA13 1PJ

FOI Team

[1][Neath Port Talbot County Borough Council request email]

 

In the event that you appeal and are dissatisfied with that response, you
may then appeal direct to the Information Commissioner, whose address is:

 

Wycliffe House,

Water Lane,

Wilmslow,

SK9 5AF.

            

Yours faithfully

Clare Sim

 

Clare Sim
Senior Electoral Services Officer

Uwch-Swyddog Y Gwasanaethau Etholiadol

 

Neath Port Talbot County Borough Council / Cyngor Bwrdeistref Sirol
Castell-nedd Port Talbot

Chief Executive's Office / Swyddfa’r Prif Weithredwr

Civic Centre / Y Ganolfan Ddinesig

Port Talbot, SA13 1PJ

 

01639 763180

 

We welcome correspondence in Welsh and will deal with Welsh and English correspondence to the same standards and timescales.

Croesewir gohebiaeth yn y Gymraeg a byddwn yn ymdrin â gohebiaeth Gymraeg a Saesneg i’r un safonau ac amserlenni
[2]http://kneath.co.uk/~paul/email_assets/s...
[3]cid:image002.jpg@01D29299.EB02B340
[4]http://kneath.co.uk/~paul/email_assets/s... [5]http://kneath.co.uk/~paul/email_assets/s... [6]http://kneath.co.uk/~paul/email_assets/s... [7]http://kneath.co.uk/~paul/email_assets/s...

This email and any files transmitted with it are confidential and intended
solely for the use of the individual or entity to whom they are
addressed.  If you have received this email in error, please notify the
sender immediately. Please note also that there is no guarantee that this
email or any attachment is virus free or has not been intercepted or
amended.

Mae'r e-bost hwn ac unrhyw ffeiliau a drosglwyddir gydag ef yn gyfrinachol
ac at ddefnydd yr unigolyn neu'r corff y cyfeiriwyd hwy atynt yn unig. Os
ydych wedi derbyn yr e-bost hwn mewn camgymeriad, dylech hysbysu'r person
a anfonodd yr e-bost ar unwaith. Hefyd, sylwer nad oes unrhyw sicrwydd nad
yw'r e-bost hwn neu unrhyw ymgysylltiad yn rhydd o firws ac nad yw chwaith
wedi'i ryng-gipio na'i newid.

 

 

 

We welcome correspondence in Welsh and will deal with Welsh and English
correspondence to the same standards and timescales.

Croesewir gohebiaeth yn y Gymraeg a byddwn yn ymdrin â gohebiaeth Gymraeg
a Saesneg i’r un safonau ac amserlenni

If you would like to use Welsh when dealing with the Council please click
[8]here

Os hoffech ddefnyddio'r Gymraeg wrth ddelio â'r Cyngor os gwelwch yn dda
cliciwch [9]yma

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