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Electoral register and email addresses

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Open Rights Group

Dear Basingstoke and Deane Borough Council,

I am interested to know whether:

(a) You hold personal email addresses as part of your Electoral Register, and if so,

(b) how many emails you hold in the Electoral Register;

(c) What the source or sources of these emails is;

(d) Whether you have included all or some portion of these emails as part of the datasets you gave to election candidates at the 2019 General Election;

(e) If so, how many emails were supplied;

(f) Whether you supplied email details in other prior elections.

Yours faithfully,

Jim Killock
Open Rights Group

Freedom of Information, Basingstoke and Deane Borough Council

This is an automated response to thank you for your email which has just
been received.
 
We aim to respond fully to all emails from the public as soon as possible,
where they are seeking a response.
 
If you are requesting information under the Freedom of Information Act or
Environmental Information Regulations, there is a 20 working day statutory
timescale within which to provide the information requested, subject to
any exemptions which may apply.  The 20 working day timescale will start
on the first working day following receipt of your email.
 
If you have access to the Internet you may wish to see if your enquiry can
be dealt with online at [1]www.basingstoke.gov.uk.  The council's website
enables many forms to be completed and payments to be made online as well
as providing comprehensive information.
 
Please do not reply to this automated response.
 
Thank you
Basingstoke and Deane Borough Council

Civic Offices

London Road

Basingstoke

Hampshire

RG21 4AH

United Kingdom

 

Tel: +44 (0)1256 844844

Fax: +44 (0)1256 845200

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Data Protection – personal data you provide to the council will be
processed in line with the General Data Protection Regulation (GDPR) and
Data Protection Act 2018. For more information on how your information is
used; how we maintain the security of your information and your rights,
including how to access information that we hold on you and how to
complain if you have any concerns about how your personal details are
processed, please see our [2]privacy statement

show quoted sections

Governance, Basingstoke and Deane Borough Council

Dear Jim Killock,

Thank you for your recent request under the Freedom of Information Act
2000.

Your request has been passed to me to process and I can confirm that it
has been logged under the reference number 527/19.

The council may take upto 20 working days, from the date of receipt, to
respond to your request. You should therefore receive the information you
have requested, subject to the application of any exemptions we are
permitted to apply, within 20 working days.

If you require further information please contact me by phone on
01256845369 or by emailing [1][Basingstoke and Deane Borough Council request email].

For your information, we are publishing FOI requests and responses on the
council's website [2]www.basingstoke.gov.uk so the response to this
request may be published at a later date.

Yours sincerely
Information Management Officer
Basingstoke and Deane Borough Council
01256 845369
Email: [3][Basingstoke and Deane Borough Council request email]

 

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Data Protection – personal data you provide to the council will be
processed in line with the General Data Protection Regulation (GDPR) and
Data Protection Act 2018. For more information on how your information is
used; how we maintain the security of your information and your rights,
including how to access information that we hold on you and how to
complain if you have any concerns about how your personal details are
processed, please see our [4]privacy statement

show quoted sections

Caroline Nicholson, Basingstoke and Deane Borough Council

3 Attachments

Dear Jim Killock,

 

Further to your recent request made under the Freedom of Information Act
2000, please find below the information requested:-

 

I am interested to know whether:

(a)You hold personal email addresses as part of your Electoral Register;
Yes

(b) how many emails you hold in the Electoral Register; 52,958

(c) What the source or sources of these emails is; application when the
elector registers to vote and includes their email address as part of
this. They have specified that they are happy to be contacted by the
Electoral Registration Officer by email.
(d) Whether you have included all or some portion of these emails as part
of the datasets you gave to election candidates at the 2019 General
Election; Email addresses are not included in electoral registers provided
to candidates and political parties.
(e) If so, how many emails were supplied; None
(f) Whether you supplied email details in other prior elections. Email
addresses are not included in electoral registers provided to candidates
and political parties.

 

If you are unhappy with the handling of your request, you have the right
to request an internal review within 40 days of our initial response and
please note that we are not obliged to accept internal reviews after this
date.

 

If you wish to request an internal review please write to:

 

The Data Protection Officer, Basingstoke and Deane Borough Council, Civic
Offices, London Road, Basingstoke, Hampshire RG21 4AH.

 

If you are not content with the outcome of the internal review, you have
the right to apply directly to the Information Commissioner for a
decision. The Information Commissioner can be contacted at:

 

Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow,
Cheshire, SK9 5AF

 

Please remember to quote the reference number above in any future
communications.

 

Information released under FOI or EIR will be done so in accordance with
the Reuse of Public Sector Information Regulations under the [1]Open
Government Licence. For further information on how these regulations
affect the data you have requested please refer to our Re-use of Public
Information Regulations Webpage on the link below:

[2]Re-Use of Public Sector Information

For your information, we are publishing FOI requests and responses on the
council’s website so the response to this request may be published at a
later date.  To view published responses please follow the link below:

 

[3]FOI Disclosure Log

Yours sincerely

 

 

Caroline Nicholson
Paralegal
Basingstoke and Deane Borough Council
Tel: 01256 845663
[email address]
www.basingstoke.gov.uk
 [4]@BasingstokeGov   [5]@BasingstokeGov

From: Open Rights Group
[mailto:[FOI #625900 email]]
Sent: 09 December 2019 16:26
To: Freedom of Information <[Basingstoke and Deane Borough Council request email]>
Subject: Freedom of Information request - Electoral register and email
addresses

 

**** PLEASE NOTE: This message has originated from a source external to
Basingstoke & Deane Borough Council, and has been scanned for viruses.
Basingstoke and Deane Borough Council reserves the right to store and
monitor e-mails ****

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Dear Basingstoke and Deane Borough Council,

I am interested to know whether:

(a) You hold personal email addresses as part of your Electoral Register,
and if so,

(b) how many emails you hold in the Electoral Register;

(c) What the source or sources of these emails is;

(d) Whether you have included all or some portion of these emails as part
of the datasets you gave to election candidates at the 2019 General
Election;

(e) If so, how many emails were supplied;

(f) Whether you supplied email details in other prior elections.

Yours faithfully,

Jim Killock
Open Rights Group

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Data Protection – personal data you provide to the council will be
processed in line with the General Data Protection Regulation (GDPR) and
Data Protection Act 2018. For more information on how your information is
used; how we maintain the security of your information and your rights,
including how to access information that we hold on you and how to
complain if you have any concerns about how your personal details are
processed, please see our [11]privacy statement

show quoted sections

We don't know whether the most recent response to this request contains information or not – if you are Open Rights Group please sign in and let everyone know.