Efficiency of finance administration regarding claims for Business Mileage

Ian Salisbury made this Freedom of Information request to University Hospitals Birmingham NHS Foundation Trust

This request has been closed to new correspondence. Contact us if you think it should be reopened.

University Hospitals Birmingham NHS Foundation Trust did not have the information requested.

Dear University Hospitals Birmingham NHS Foundation Trust,

I am aware that you deal with the claims for Business Mileage and Subsistence Expenses submitted by employees of the Oxford Radcliffe Hospitals NHS Trust. Please may I have the following information with regard to those employees.

1. During the 12 month period to 31 December 2012, how many of those employees submitted motor vehicle expenses claims for business mileage?

2. For such claims made during that period,

a) How many employees by 28 February 2013 had been paid in full for mileage claimed at business rates?
b) How many employees by 28 February 2013 had been paid for the full amount of mileage claimed but with part or all of their claims being paid not at the business rates claimed but at the public transport rate?
c) For employees who claimed for payment at business rates, by 28 February 2013 how many had outstanding claims?
d) Of those employees who have been paid a part or all of their claim at the public transport rate where the claim had been made for payment at the business mileage rate, how many have been sent a letter informing them that the Trust has "details of a different vehicle held on our file to your actual claim" (or words to that effect)?
e) How many of those letters were sent to employees who had already provided the Trust with a Data Capture Form properly identifying the vehicle for the use of which the claim was made, a copy of the relevant V5 Registration Certificate and a copy of a Motor Insurance Certificate identifying business use cover?

Yours faithfully,

Ian Salisbury

FOI UHB, University Hospitals Birmingham NHS Foundation Trust

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Dear Mr Salisbury,

Please find our Freedom of Information response, attached.

Thank you very much,
Helen.

Miss. Helen Geoghegan
Corporate Affairs Administrator

Tel: 0121 371 3660
Internal: 13660
Email: [email address]
Web: http://www.uhb.nhs.uk

We’re bringing the world's most advanced cancer treatments to Birmingham.
Find out more at www.qecancerappeal.org or text QEHB01 £5 to 70070 to donate £5 to our appeal.

Room 2.05 2nd Floor Wolfson Building
Trust Headquarters - University Hospitals Birmingham NHS Foundation Trust
PO Box 9551, Mindelsohn Way, Queen Elizabeth Medical Centre, Edgbaston,
Birmingham, B15 2PR

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Dear University Hospitals Birmingham NHS Foundation Trust,

Please pass this on to the person who conducts Freedom of Information reviews.

I am writing to request an internal review of University Hospitals Birmingham NHS Foundation Trust's handling of my FOI request 'Efficiency of finance administration regarding claims for Business Mileage'.

The reason for this request is that it appears from information that I have obtained that your reply is either inaccurate or misleading.

Please confirm that the figure of 4486 used in response to my question 1, includes all claims whether or not they were rejected, disqualified or otherwise not dealt with.

Please confirm that with respect to my question 2(a) the figure of 4486 used in response to my question 1 includes all claims whether or not (and for whatever reason) they were rejected, disqualified or otherwise not dealt with.

It find it difficult to accept, in reply to your answer to my question 2(b) that if you have adjusted payments down from business mileage rates to public transport you have no record of having done so. It appears that at the least you have admitted to "dialogue" with employees which demonstrates that this information exists. Please identify this information as is required by law. Of the 433 expense claims paid at the public transport rate, please confirm how many were nevertheless claimed at the business rate.

In your answer to my question 2(c), please confirm that the nil response includes all claims whether or not (and for whatever reason) they were rejected, disqualified or otherwise not dealt with.

In your answer to my question 2(d), I repeat the observations that I have made above in relation to your answer to my question 2(b). If you have written to employees then the information requested must exist. Please identify it and provide it as is required by law.

It appears to me that your reply to my question 2(e) is nothing but obfuscation. Please answer my question simply without any extraneous reference to irrelevant information.

I would remind you that it may be a criminal offence to provide false or misleading information. Please identify those involved in producing the information I requested and in answering this request for a review.

A full history of my FOI request and all correspondence is available on the Internet at this address: https://www.whatdotheyknow.com/request/e...

Yours faithfully,

Ian Salisbury

Dear FOI UHB,

Your response to my request for a review is now overdue.

Please may I have an immediate acknowledgement of an email with a clear indication of when I may expect to receive the information requested.

Failure to respond to this email with the necessary information within 7 days will result in a referral the Information Commissioners Office.

A copy of my request for a review can be found at https://www.whatdotheyknow.com/request/e...

Yours sincerely,

Ian Salisbury

Dear FOI UHB,

I regret that I have not received the information that I have requested within the time permitted, and neither has my request for a review been dealt with.

I have therefore made a complaint about your organisation to the Information Commissioner.

Yours sincerely,

Ian Salisbury

Ian Salisbury left an annotation ()

The period set by the Information Commissioner for a response has now expired. A request will now be made for an investigation.

Helen Geoghegan, University Hospitals Birmingham NHS Foundation Trust

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Dear Mr Salisbury,

Please see below and attached my original response, sent to you on the 15th April 2013.

The Trust has been contacted by the Information Commissioner explaining we have not responded to your request, when indeed we have. Can you please withdraw your complaint with the ICO, due to the request having been dealt with previously.

Can you please confirm you have received this e-mail.

Best wishes,
Helen.

Miss. Helen Geoghegan
Corporate Affairs Administrator

Email: [email address]
Web: http://www.uhb.nhs.uk

We’re bringing the world's most advanced cancer treatments to Birmingham.
Find out more at www.qecancerappeal.org or text QEHB01 £5 to 70070 to donate £5 to our appeal.

Room 22C, First Floor, Nuffield House
Corporate Affairs - University Hospitals Birmingham NHS Foundation Trust
Queen Elizabeth Hospital, Queen Elizabeth Medical Centre,
Birmingham, B15 2TH

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Dear Helen Geoghegan,

Thank you for your email. As the matter is now being dealt with by the ICO, and as I am interested in seeing the conclusion of their investigation, I hope that you will accept that it would not be appropriate for me to withdraw my request.

Yours sincerely,

Ian Salisbury

Berit Reglar, University Hospitals Birmingham NHS Foundation Trust

Dear Mr Salisbury

Further to your latest email correspondence with Ms Helen Geoghegan I confirm that the Trust is now looking into your request for an internal review made on 3 July 2013 to which we are yet to respond.

As you know the ICO has provided us with a list of additional questions which form part of our review process and we shall write to you and the ICO in the next 3- 5 working days, giving you a detailed response.

Yours sincerely

Berit

Dear Helen Geoghegan,

Thank you for your email. As the matter is now being dealt with by the ICO, and as I am interested in seeing the conclusion of their investigation, I hope that you will accept that it would not be appropriate for me to withdraw my request.

Yours sincerely,

Ian Salisbury

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Berit Reglar, University Hospitals Birmingham NHS Foundation Trust

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Dear Mr Salisbury

Please find attached our response to your request for an internal review of your FOI request 255-13 which has been the subject matter of a complaint to the ICO.

A copy of this letter has been sent to Laura Goose at the ICO.

Yours sincerely

UHB FOI-Coordinator

Other - University Hospitals Birmingham NHS Foundation Trust
PO Box 9551, Mindelsohn Way, Queen Elizabeth Medical Centre, Edgbaston,
Birmingham, B15 2PR

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Dear Berit Reglar,

Thank you for posting a copy of your letter to the ICO.

Yours sincerely
Ian Salisbury

Ian Salisbury left an annotation ()

I am grateful to the ICO for the careful way in which it is carrying out its investigation.