Taylor Dent-Robson

Dear Bury Metropolitan Borough Council,

1. Please provide the name of your principal Education Management Information System (MIS) e.g. Capita ONE etc.

2. How many modules of the MIS do you currently have?

3. Which modules of the MIS do you currently have?

4. How many internal users of your MIS do you have?

5. How many external users of your MIS do you have (i.e. parent portal / provider portal / professional portal users)?

6. How many full time staff are employed to provide user and system support? (Please do not include any staff whose involvement is only to upgrade and/or undertake technical maintenance).

7. How many part time staff are employed to provide user and system support? (Please do not include any staff whose involvement is only to upgrade and/or undertake technical maintenance).

8. If the answer to Q7 is more than 0, please provide the FTE of each employee or the number of hours worked.

9. Do the staff referred to in Q6-8 above only provide support to the MIS or do they also have additional job roles/responsibilities?

10. If the above staff have additional job roles/responsibilities, please summarise what these are.

11. How many student records are held within your MIS?

12. How many students are currently on roll in schools in your LA (all school types)? If the current number is not available, please provide the number as per the Spring School Census 2019.

13. How does student data from your schools get imported into your MIS?

Yours faithfully,

Taylor Dent-Robson

Customer Contact Team, Bury Metropolitan Borough Council

6 Attachments

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Customer Contact Team

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Did you know what services are available at Whittaker St Council Offices Digital Hub in Radcliffe?

Monday to Friday 9am to 4.45pm

7 Internet Access pc's available for customers you will either need a library card or we can join you if you bring ID

Monday to Friday 9am to 4.45pm

An additional 7 pcs with access to Bury Council and Direct Gov with freephones to contact council offices/Six Town Housing and Step Change Debt Charity.

Wednesday 9.30am - 12.30pm

Citizens Advice Drop in Session.

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Bury Metropolitan Borough Council

 Customer Contact Team

--------------------------------------------------------------------------

Thank you for contacting us regarding your FOI Request, your request has
been passed to the appropriate departments(s):

Children - Young People and Culture

Should you need to speak to us regarding this, your reference is: 
3197104.

If you have any further questions about this issue please E-mail
[1][Bury Council request email] quoting your reference number.

Customer Contact Team
Bury Council

[2][IMG] [3]Receive your council tax bill by e-mail.
Help reduce costs and preserve the environment
[4][IMG] [5]Pay your council tax bill by direct debit
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CSFOIRequests, Bury Metropolitan Borough Council

1 Attachment

 

Request for Information - Freedom of Information Act 2000 (FOIA)

 

Further to your recent request for information under the Freedom of
Information Act received on 04 April 2019, I am able to supply the
following information on behalf of Bury Council.

 

1. Please provide the name of your principal Education Management
Information System (MIS) e.g. Capita ONE etc.

Servelec Synergy

2. How many modules of the MIS do you currently have?
4

3. Which modules of the MIS do you currently have?
PSS, Admissions, Early Years & Funding, Systalk

4. How many internal users of your MIS do you have?

48

5. How many external users of your MIS do you have (i.e. parent portal /
provider portal / professional portal users)?
Depends how many parents required to complete admissions applications
online each year. About 200 Early year providers

6. How many full time staff are employed to provide user and system
support? (Please do not include any staff whose involvement is only to
upgrade and/or undertake technical maintenance).
3

7. How many part time staff are employed to provide user and system
support? (Please do not include any staff whose involvement is only to
upgrade and/or undertake technical maintenance).

1

8. If the answer to Q7 is more than 0, please provide the FTE of each
employee or the number of hours worked.
18.5 hours.

9. Do the staff referred to in Q6-8 above only provide support to the MIS
or do they also have additional job roles/responsibilities?
No, it is only one aspect of the job role/responsibilities.

10. If the above staff have additional job roles/responsibilities, please
summarise what these are.
They provide system support and training for 6 other children’s systems
(500+ end users), council website content updates, department hardware
purchase, and departmental network/email liaison with central corporate
services.
11. How many student records are held within your MIS?
67,787

12. How many students are currently on roll in schools in your LA (all
school types)? If the current number is not available, please provide the
number as per the Spring School Census 2019.

29,774 in total on roll in schools in Bury LA, broken down by school:-

 

1310 in Nursery classes

16758 in Primary Schools

11203 in Secondary Schools

389 in Special Schools

114 in PRU’s

13. How does student data from your schools get imported into your MIS?
CTF files received from each school then imported via Synergy systalk
import and matching module.

 

 

Please note: The supply of information in response to a Freedom of
Information request does not confer an automatic right to re-use the
information.  Under UK copyright law you can use any information supplied
for the purpose of private study and non-commercial research without
requiring permission.  Similarly, information supplied can also be re-used
for the purposes of news reporting.  An exception to this is photographs.

 

For other forms of re-use, for example publishing the information, you
would need the permissions of the organisation or the person who owns the
copyright.  In the case of information produced by government departments
and agencies you can re-use the information under the Open Government
Licence.  For more information about this please see:-

 

[1]http://www.nationalarchives.gov.uk/doc/o...

 

If, however, the copyright is identified as belonging to somebody else,
you will need to apply for permission.  For information how to obtain
permission from a third party, please go to Intellectual Property Office’s
website at [2]www.ipo.gov.uk

 

For transparency purposes, it is now the Council's policy to advise on the
costs of dealing with each Freedom of Information request.  Please note
that to deal with this request it has cost the Council £25.00.

 

Should you have any queries regarding this, please contact me on the
number below.

 

 

Emma Swales | Assistant Team Manager - Information | Strategy and
Commissioning | Children and Young People | Bury Council | 3 Knowsley
Place | Duke Street | Bury | BL9 0EJ

0161 253 5529

[3][email address]| [4]www.bury.gov.uk

 

 

 

From: [5][email address]
[[6]mailto:[email address]]
Sent: 04 April 2019 15:32
To: CSFOIRequests <[7][email address]>
Subject: FOI 10743

 

[8]Image removed by sender.     Customer Contact Team

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Call details (Crm number): 3197104 Recorded: 04/04/2019 15:31:52

Name/Business: Taylor Dent-Robson
Address: 

Contact Number: , Mobile Phone: 

Email Address: [9][FOI #566049 email]

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Freedom of Information Request for Children's, Young People and Culture
Teams selected: Schools - Academies and Colleges

This email has been generated as Children's or Young Peoples teams have
been selected, Please disregard Arts, Libraries and Museums requests, a
separate email will be sent containing these details if any of these teams
was selected.
Dear Bury Metropolitan Borough Council,

1. Please provide the name of your principal Education Management
Information System (MIS) e.g. Capita ONE etc.

2. How many modules of the MIS do you currently have?

3. Which modules of the MIS do you currently have?

4. How many internal users of your MIS do you have?

5. How many external users of your MIS do you have (i.e. parent portal /
provider portal / professional portal users)?

6. How many full time staff are employed to provide user and system
support? (Please do not include any staff whose involvement is only to
upgrade and/or undertake technical maintenance).

7. How many part time staff are employed to provide user and system
support? (Please do not include any staff whose involvement is only to
upgrade and/or undertake technical maintenance).

8. If the answer to Q7 is more than 0, please provide the FTE of each
employee or the number of hours worked.

9. Do the staff referred to in Q6-8 above only provide support to the MIS
or do they also have additional job roles/responsibilities?

10. If the above staff have additional job roles/responsibilities, please
summarise what these are.

11. How many student records are held within your MIS?

12. How many students are currently on roll in schools in your LA (all
school types)? If the current number is not available, please provide the
number as per the Spring School Census 2019.

13. How does student data from your schools get imported into your MIS?

Yours faithfully,

Taylor Dent-Robson

-------------------------------------------------------------------

Please use this email address for all replies to this request:
[10][FOI #566049 email]

The request has been sent to the following departments: Children - Young
People and Culture

If you have any further questions about this issue please ring 5353, or
Email [11][Bury Council request email] quoting the CRM reference
number. 

--------------------------------------------------------------------------

Yours faithfully
Customer Contact Team
Bury Council

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Taylor Dent-Robson

Dear CSFOIRequests,

The answer supplied to question 5 was "Depends how many parents required to complete admissions applications online each year. About 200 Early year providers.". Unfortunately this does not answer the question. Please advise how many external users you have, including the total number of registered users of any portals you have e.g. both admissions and early years providers.

Yours sincerely,

Taylor Dent-Robson

CSFOIRequests, Bury Metropolitan Borough Council

Dear Taylor,

Please see our response to Question 5 below.

From this year's transfer to high school and new reception intake for September 2019, we received a total of 4077 parental applications registered via the online parent portal and there is exactly 204 current registered early year providers.

Kind Regards,

Abbie Rayner
Apprentice Administration Officer (Information) Strategy & Commissioning | Department for Children, Young People and Culture Bury Council | 3 Knowsley Place | Duke Street | Bury | BL9 0EJ
Tel: +44 (0) 161 253 5516 | Fax: +44 (0) 161 253 6011 [email address]  | www.bury.gov.uk<http://www.bury.gov.uk/>

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