Education, Children's and Adults FOI

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 FoI/2024/826-West
 
Dear Sir or Madam,
 
Request for information: Education, Children's and Adults
 
Thank you for your request received 22 July 2024; we would normally seek
to respond within twenty working days, please get in contact if you have
any further queries
 
Yours sincerely,
 
FOI TEAM                  
Legal and Democratic, West Berkshire Council Market Street Newbury RG14
5LD
[1][West Berkshire Council request email]
[2]www.westberks.gov.uk
 
 

══════════════════════════════════════════════════════════════════════════

From: Patrick <[FOI #1149246 email]>
Sent: 22 July 2024 10:46
To: foi <[West Berkshire Council request email]>
Subject: Freedom of Information request - Education, Children's and Adults
FOI
 
This is an EXTERNAL EMAIL. STOP. THINK before you CLICK links or OPEN
attachments.

Dear West Berkshire Council,

I would be grateful if you could please provide the following information:

1. The software suppliers your Local Authority uses for:
• Education management, including but not limited to Admissions, Early
Years, Home to School Transport, Free School Meals, Children in
Employment, Children in Entertainment, Children’s Missing Education, SEND,
NEET, Youth Offending, Children’s Centre Management
• Children’s social care case management
• Children’s social care finance
• Adults social care case management
• Adults social care finance

2. The amount paid to these suppliers annually for licencing, support and
maintenance and cloud hosting (if applicable)
3. The contract term, renewal dates and optional extension periods – if
your contract is an annual rolling renewal then please state this
4. The notice period you are required to give for each
5. The contract manager responsible for market engagement when the
contracts end

Yours faithfully,

Patrick West

-------------------------------------------------------------------

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show quoted sections

Dear Mr West,
I write further to your request under the Freedom of Information Act 2000,
please see requested information. Colour coordinated as below:
ASC and Children's Services, Education & Youth Justice
Home to school transport
1. The software suppliers your Local Authority uses for:
• Education management, including but not limited to Admissions(Capita
One), Early Years (Capita One), Home to School Transport (Trapeze), Free
School Meals (With free school meals we don’t buy a specific system.
Checks are made manually on the DFE Eligibility Checking System (ECS)
which is free to Local Authorities.  We record eligibility within the
school admissions module of Capita and so there are no additional costs to
the admissions service), Children in Employment(Capita One), Children in
Entertainment (Capita One), Children’s Missing Education (recorded on
Capita One), SEND (Capita One), NEET (Capita One), Youth
Offending, (Childview – CACI) Children’s Centre Management (e-Start –
Capita One product).
• Children’s social care case management – Care Director
• Children’s social care finance – Agresso
• Adults social care case management – Care Director
• Adults social care finance - Agresso

2. The amount paid to these suppliers annually for licencing, support and
maintenance and cloud hosting (if applicable)
Care Director is £139k
Agresso is £215k.
Trapeze is £18,897.63
Capita One 137,358.90 and e-Start 13,541.25
Childview is £9,928
 
3. The contract term, renewal dates and optional extension periods – if
your contract is an annual rolling renewal then please state this
 
Care Director - different dates, Just gone to contract award for social
care management system.
Agresso – different dates, new procurement exercise to be conducted late
2025
Trapeze – the contract has been extended to 30/04/2025, when it is due to
end.
Childview – contract in place until 30/04/2025, two year optional
extension period
Capita One – due to end Mar 2028 with potential of a 1+1 years extension
e-Start – due to end 31/03/2025 with potential of 1 year extension
4. The notice period you are required to give for each - Varies
Trapeze – 12 months
e-Start – 6 months
Childview – 6 months
5. The contract manager responsible for market engagement when the
contracts end
 
The procurement and commissioning team will be responsible for the
procurement exercise
If you are unhappy with the way your request has been handled or the
outcome of your request, you may ask for an internal review. You should
contact The FoI Reviewing Officer, Legal & Democratic Services, Council
Offices, Market Street, Newbury RG14 5LD, email [email address],
within 40 working days, if you wish to request a review. 
  
If you are not content with the outcome of the internal review, you have
the right to apply directly to the Information Commissioner for a
decision. The Information Commissioner can be contacted at: - Information
Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9
5AF. 
Yours sincerely,
FOI TEAM
Legal and Democratic, West Berkshire Council Market Street Newbury RG14
5LD
[West Berkshire Council request email]
[1]www.westberks.gov.uk 

══════════════════════════════════════════════════════════════════════════

From: Patrick <[FOI #1149246 email]>
Sent: 22 July 2024 10:46
To: foi <[West Berkshire Council request email]>
Subject: Freedom of Information request - Education, Children's and Adults
FOI
 
This is an EXTERNAL EMAIL. STOP. THINK before you CLICK links or OPEN
attachments.

Dear West Berkshire Council,

I would be grateful if you could please provide the following information:

1. The software suppliers your Local Authority uses for:
• Education management, including but not limited to Admissions, Early
Years, Home to School Transport, Free School Meals, Children in
Employment, Children in Entertainment, Children’s Missing Education, SEND,
NEET, Youth Offending, Children’s Centre Management
• Children’s social care case management
• Children’s social care finance
• Adults social care case management
• Adults social care finance

2. The amount paid to these suppliers annually for licencing, support and
maintenance and cloud hosting (if applicable)
3. The contract term, renewal dates and optional extension periods – if
your contract is an annual rolling renewal then please state this
4. The notice period you are required to give for each
5. The contract manager responsible for market engagement when the
contracts end

Yours faithfully,

Patrick West

-------------------------------------------------------------------

Please use this email address for all replies to this request:
[FOI #1149246 email]

Is [West Berkshire Council request email] the wrong address for Freedom of Information
requests to West Berkshire Council? If so, please contact us using this
form:
[2]https://www.whatdotheyknow.com/change_re...

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:
[3]https://www.whatdotheyknow.com/help/offi...

For more detailed guidance on safely disclosing information, read the
latest advice from the ICO:
[4]https://www.whatdotheyknow.com/help/ico-...
[5]https://www.whatdotheyknow.com/help/ico-...

Please note that in some cases publication of requests and responses will
be delayed.

If you find this service useful as an FOI officer, please ask your web
manager to link to us from your organisation's FOI page.

show quoted sections