East Sussex County Council's Education IT System

The request was successful.

Dear East Sussex County Council,

1. Which supplier(s) provides the Council鈥檚 education system or systems? For clarity this is not the school鈥檚 system, it is the Education Management system used by the Council to record admissions, exclusions, transfers and attendance, transport, personnel management, governors, SEN, involvements, Early Years etc.
2. When did the Council go live with this system(s)?
3. What is the length of the contract with the supplier(s)?
4. How much does the Council pay annually in support and maintenance for this system(s)?

Yours faithfully,

Victor Wagner

Freedom of Information, East Sussex County Council

Dear Mr Wagner

FOI Request ref:聽 4436 / Education IT System

Thank you for your request for information about the above. Your request
was received on 28/8/2014 and I am dealing with it under the terms of the
Freedom of Information Act 2000.

We always aim to respond as quickly as possible, and in this case will do
so no later than 25/9/2014, which is the 20 working day deadline. The
deadline is counted from the first working day we receive it, not the date
a letter is written / posted or an email sent.

In some circumstances a fee may be payable and if that is the case, I will
let you know. A fees notice will be issued to you, and you will be
required to pay before we proceed in dealing with your request.

Please quote the above reference number in any communication regarding
this request.

Yours sincerely

Jeremy Coleman

Customer聽Information聽Officer

East Sussex County Council

Communities Economy and Transport Directorate

W1D, County Hall

St Anne鈥檚 Crescent

Lewes

East Sussex BN7 1UE

Phone: 01273 482913
Fax: 01273 481208

email: [1][East Sussex County Council request email]聽聽 web: [2]www.eastsussex.gov.uk/foi

P聽 please consider the environment - do you really need to print this
email

This message is intended for the use of the addressee only and may
contain confidential or privileged information. If you have received it in
error please notify the sender and destroy it. You may not use it or copy
it to anyone else.

E-mail is not a secure communications medium. Please be aware of this
when replying. All communications sent to or from the County Council
may be subject to recording and/or monitoring in accordance with
relevant legislation.

Although East Sussex County Council has taken steps to ensure that this
e-mail and any attachments are virus free, we can take no responsibility
if a virus is actually present and you are advised to ensure that the
appropriate checks are made.

You can visit our website at http://www.eastsussex.gov.uk

References

Visible links
1. mailto:[East Sussex County Council request email]
2. http://www.eastsussex.gov.uk/foi

Freedom of Information, East Sussex County Council

Dear聽Mr Wagner,

FOI Request ref聽 4436 / 聽Education IT System

Thank you for your request for information about the above, which has been
dealt with under the terms of the Freedom of Information Act 2000. Your
request and our response are set out below. Please note that any
information we provide is subject to the copyright and reuse of
information terms and conditions set out at the bottom of this email.

REQUEST

1.聽聽聽聽聽聽聽聽聽聽聽聽聽聽聽聽聽聽 Which supplier(s) provides the Council鈥檚 education
system or systems? For clarity this is not the school鈥檚 system, it is the
Education Management system used by the Council to record admissions,
exclusions, transfers and attendance, transport, personnel management,
governors, SEN, involvements, Early Years etc.

2.聽聽聽聽聽聽聽聽聽聽聽聽聽聽聽聽聽聽 When did the Council go live with this system(s)?

3.聽聽聽聽聽聽聽聽聽聽聽聽聽聽聽聽聽聽 What is the length of the contract with the
supplier(s)?

4.聽聽聽聽聽聽聽聽聽聽聽聽聽聽聽聽聽聽 How much does the Council pay annually in support and
maintenance for this system(s)?

RESPONSE

1.聽聽聽聽聽聽 聽

路聽聽聽聽聽聽聽聽 SAP (UK) Ltd (Personnel Management)

路聽聽聽聽聽聽聽聽 Capita Business Services (SIMS for the Virtual School for Looked
After Children)

路聽聽聽聽聽聽聽聽 SDMS (Governors and Staff Training)

路聽聽聽聽聽聽聽聽 Trapeze (Home-to-School Transport)

路聽聽聽聽聽聽聽聽 Parents Know How Directory (dataset of Early Years Providers)

路聽聽聽聽聽聽聽聽 Tribal Synergy (core pupil database - covers Admissions,
Transfers, Transport Eligibility, SEN, Exclusions, Home Tuition, Elective
Home Education, Sensory Needs, Free School Meals, and Early Years
Educational Entitlement; master dataset of schools and dataset of Early
Years Providers)

2.聽聽聽聽聽聽 When did the Council go live with this system(s)?

路聽聽聽聽聽聽聽聽 SAP (UK) Ltd: HR 2005 (exact date not known)

路聽聽聽聽聽聽聽聽 Capita Business Services (SIMS): 1 April 2014

路聽聽聽聽聽聽聽聽 SDMS: The County Council do not hold this information

路聽聽聽聽聽聽聽聽 Trapeze: Believed to be around the end of 2004 (exact date not
known)

路聽聽聽聽聽聽聽聽 Parents Know How Directory: The County Council do not hold this
information

路聽聽聽聽聽聽聽聽 Tribal: Believed to be around the end of 2004 (exact date not
known)

3.聽聽聽聽聽聽 What is the length of the contract with the supplier(s)?

路聽聽聽聽聽聽聽聽 SAP (UK) Ltd: Licences 12 months

路聽聽聽聽聽聽聽聽 Capita Business Services: 5 years

路聽聽聽聽聽聽聽聽 SDMS: rolling annual

路聽聽聽聽聽聽聽聽 Trapeze: rolling annual

路聽聽聽聽聽聽聽聽 Parents Know How Directory: rolling annual

路聽聽聽聽聽聽聽聽 Tribal: 12 month

4.聽聽聽聽聽聽 How much does the Council pay annually in support and maintenance
for this system(s)?

路聽聽聽聽聽聽聽聽 East Sussex County Council publishes all spend with suppliers
>拢500 at: [1]www.eastsussex.gov.uk/yourcouncil/finance/spend/suppliers.htm

I hope that this answers your enquiry. If you believe that the County
Council has not complied with the FOI Act in responding to your request,
you may ask for an internal review. If you wish to do so, please set out
the grounds of your appeal in writing to:

Philip Baker, Assistant Chief Executive, East Sussex County Council,
County Hall, St Anne鈥檚 Crescent, Lewes, East Sussex. BN7 1UE.

or by email to him at [2][email address]

Please quote the FOI reference number in any communication regarding this
particular request.

If you are not content with the outcome of the internal review, you then
have the right to apply directly to the Information Commissioner for a
decision. Generally, the Information Commissioner cannot make a decision
unless you have exhausted the County Council鈥檚 internal review procedure
as described in the previous paragraph. The Commissioner can be contacted
at: Information Commissioner's Office, Wycliffe House, Water Lane,
Wilmslow, Cheshire, SK9 5AF.聽Tel: 0303 123 1113.聽 [3]www.ico.org.uk

Yours sincerely,

Amilia Holland

Customer Information Adviser

East Sussex County Council

Communities, Economy and Transport

W1D, County Hall

St Anne鈥檚 Crescent

Lewes

East Sussex BN7 1UE

Phone: 01273 482913
Fax: 01273 481208

email: [4][East Sussex County Council request email]聽聽 web: [5]www.eastsussex.gov.uk/foi

P聽聽聽 please consider the environment - do you really need to print this
email

Copyright and Re-Use of information

1. Providing you with documents under the Freedom of Information Act does
not give you an automatic right to re-use those documents in a way that
would infringe copyright 鈥 for example by making multiple copies, or by
publishing / issuing copies to the public.

2. Copyright in the information is owned by East Sussex County Council
and/or its contractor(s) unless otherwise stated. Brief extracts of the
material can be reproduced under the 鈥渇air dealing鈥 provisions of the
Copyright Design and Patents Act 1988 (S.29 and S.30) for the purposes of
research for non-commercial purposes, private study, criticism, review and
news reporting.

3. We do not give permission for this information to be used for the
purposes of direct marketing.

4. If you wish to use this information then, in accordance with the
Regulations on the Re-use of Public Sector Information 2005, you must
first ask our permission. Such re-use may or may not involve the granting
of a licence and the application of a Fee.

This message is intended for the use of the addressee only and may
contain confidential or privileged information. If you have received it in
error please notify the sender and destroy it. You may not use it or copy
it to anyone else.

E-mail is not a secure communications medium. Please be aware of this
when replying. All communications sent to or from the County Council
may be subject to recording and/or monitoring in accordance with
relevant legislation.

Although East Sussex County Council has taken steps to ensure that this
e-mail and any attachments are virus free, we can take no responsibility
if a virus is actually present and you are advised to ensure that the
appropriate checks are made.

You can visit our website at http://www.eastsussex.gov.uk

References

Visible links
1. http://www.eastsussex.gov.uk/yourcouncil...
2. mailto:[email address]
mailto:[email address]
3. http://www.ico.org.uk/
4. mailto:[East Sussex County Council request email]
5. http://www.eastsussex.gov.uk/foi

Freedom of Information, East Sussex County Council

Dear Mr Wagner,

FOI Request ref聽 4436 /聽 Education IT System

Request

1.聽聽聽聽聽聽聽聽聽聽聽 Which supplier(s) provides the Council鈥檚 education system or
systems? For clarity this is not the school鈥檚 system, it is the Education
Management system used by the Council to record admissions, exclusions,
transfers and attendance, transport, personnel management, governors, SEN,
involvements, Early Years etc.

2.聽聽聽聽聽聽聽聽聽聽聽 When did the Council go live with this system(s)?

3.聽聽聽聽聽聽聽聽聽聽聽 What is the length of the contract with the supplier(s)?

4.聽聽聽聽聽聽聽聽聽聽聽 How much does the Council pay annually in support and
maintenance for this system(s)?

Following my email sent to you on 12/09/2014, I have discovered new
information about the SDMS system and question 2 of your request. Please
find the revised answer for question 2 with regards to the SDMS system
below.

Response

2.聽聽聽聽聽聽聽聽聽聽聽 When did the Council go live with this system(s)?

鈥⒙犅犅犅犅犅犅犅犅犅犅犅 Nov 2011 鈥 Core training management system live

鈥⒙犅犅犅犅犅犅犅犅犅犅犅 March 2012 - Governor module

鈥⒙犅犅犅犅犅犅犅犅犅犅犅 Jan 2014 鈥撀 Early Years data

I hope that this answers your enquiry. If you believe that the County
Council has not complied with the FOI Act in responding to your request,
you may ask for an internal review. If you wish to do so, please set out
the grounds of your appeal in writing to:

Philip Baker, Assistant Chief Executive, East Sussex County Council,
County Hall, St Anne鈥檚 Crescent, Lewes, East Sussex. BN7 1UE.

or by email to him at [1][email address]

Please quote the FOI reference number in any communication regarding this
particular request.

If you are not content with the outcome of the internal review, you then
have the right to apply directly to the Information Commissioner for a
decision. Generally, the Information Commissioner cannot make a decision
unless you have exhausted the County Council鈥檚 internal review procedure
as described in the previous paragraph. The Commissioner can be contacted
at: Information Commissioner's Office, Wycliffe House, Water Lane,
Wilmslow, Cheshire, SK9 5AF.聽Tel: 0303 123 1113.聽 [2]www.ico.org.uk

Yours sincerely,

Amilia Holland

Customer Information Adviser

East Sussex County Council

Communities, Economy and Transport

W1D, County Hall

St Anne鈥檚 Crescent

Lewes

East Sussex BN7 1UE

Phone: 01273 482913
Fax: 01273 481208

email: [3][East Sussex County Council request email]聽聽 web: [4]www.eastsussex.gov.uk/foi

P聽聽聽 please consider the environment - do you really need to print this
email

Copyright and Re-Use of information

1. Providing you with documents under the Freedom of Information Act does
not give you an automatic right to re-use those documents in a way that
would infringe copyright 鈥 for example by making multiple copies, or by
publishing / issuing copies to the public.

2. Copyright in the information is owned by East Sussex County Council
and/or its contractor(s) unless otherwise stated. Brief extracts of the
material can be reproduced under the 鈥渇air dealing鈥 provisions of the
Copyright Design and Patents Act 1988 (S.29 and S.30) for the purposes of
research for non-commercial purposes, private study, criticism, review and
news reporting.

3. We do not give permission for this information to be used for the
purposes of direct marketing.

4. If you wish to use this information then, in accordance with the
Regulations on the Re-use of Public Sector Information 2005, you must
first ask our permission. Such re-use may or may not involve the granting
of a licence and the application of a Fee.

This message is intended for the use of the addressee only and may
contain confidential or privileged information. If you have received it in
error please notify the sender and destroy it. You may not use it or copy
it to anyone else.

E-mail is not a secure communications medium. Please be aware of this
when replying. All communications sent to or from the County Council
may be subject to recording and/or monitoring in accordance with
relevant legislation.

Although East Sussex County Council has taken steps to ensure that this
e-mail and any attachments are virus free, we can take no responsibility
if a virus is actually present and you are advised to ensure that the
appropriate checks are made.

You can visit our website at http://www.eastsussex.gov.uk

References

Visible links
1. mailto:[email address]
mailto:[email address]
2. http://www.ico.org.uk/
3. mailto:[East Sussex County Council request email]
4. http://www.eastsussex.gov.uk/foi