Dear Sir

I refer to the request, which you have made under the Freedom of Information Act 2000 for records held by this service.

Acknowledgement

Your request was received by this department on 26 February 2024.

A final decision on your request would normally be sent to you within 20 working days of receipt of your request. This means that you can expect to receive your decision by the end of 26 March 2024.

There are some limited situations under the Freedom of Information Act, which could mean that the period for a final decision may be longer than the normal 20 working days. If this occurs in your request, we will promptly advise you in writing.

Yours sincerely
Information Rights Officer

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Dear Mr Booth

Subject: Freedom of Information - Corporate Services and Governance -
Corporate Commissioning and Procurement

I refer to your request for information dated 26/02/2024 made under the
Freedom of Information Act 2000.

In accordance with the Act, I confirm that Gateshead Council does hold and
is able to provide the information you have requested.

I would be most grateful if you would provide me, under the Freedom of
Information Act, details in respect to the contract below.

Dynamic Purchasing System (DPS) For Construction Contractors and
Subcontractors:
[1]https://eur02.safelinks.protection.outlo...

The details we require are:
• Has a decision been made yet on whether the DPS is being either extended
or renewed? The DPS Will be extended for permissible 12 months.
• Is the DPS being repeated again and open to new parties this year? As a
DPS it is currently open to new parties, and will remain open throughout
the extension.
• What are the contractual performance KPI's for this contract? There is
no fixed KPIs in the core DPS, with them set for each call off contract
depending on the nature of that contract.
• Suppliers who applied for inclusion on each framework/contract and were
successful & not successful at the PQQ & ITT stages. This information is
exempt from disclosure under section 43 of the act, as this information is
commercially sensitive. However, attached is a list of all suppliers
currently listed on the DPS.
• Actual spend on this DPS (and any sub lots), from the start of the
contract to the current date Awarded total of £19.5 Million
• Start date & duration of DPS? 8 July 2019, 4 Years +12 months.
• Could you please provide a copy of the service/product specification
given to all bidders for when this DPS was last advertised? See Attached.
• Is there an extension clause in the DPS and, if so, the duration of the
extension? Yes, 12 Months.
• Who is the senior officer (outside of procurement) responsible for this
contract? This contract is open to all services within the Council, with
no single Senior officer (outside of procurement) responsible for the
contract. Responsibility for this contract sits within the Construction
Category team of Corporate Commissioning and Procurement.

Please note:
Access to the information in response to your request is provided under
the Freedom of Information Act. To re-use the information for other
purposes (including commercial purposes) you must make a request under the
Re-Use of Public Sector Information Regulations (2015). You can do this by
writing to Information Rights Officer, Corporate Services and Governance,
1st Floor, Civic Centre, Regent Street, Gateshead, NE8 1HH or email
[2][Gateshead Council request email]. You may be required to pay a fee or
comply with conditions for permitted re-use.

If you are dissatisfied with the handling of your request, you may apply
to the Strategic Director of Corporate Services and Governance, Civic
Centre, Regent Street, Gateshead, NE8 1HH, for an internal review of the
decision. This will be a fresh consideration of your request by a more
senior officer. If you wish to request a review you must do this in
writing within 40 days of receipt of this letter.

Following the internal review if you are still unhappy you have a right to
complain to the Information Commissioner as specified below:
Information Commissioner, Wycliffe House, Water Lane, Wilmslow, Cheshire
SK9 5AF
[3]www.ico.org.uk/foicomplaints

Yours faithfully

Paul Millar

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References

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