Dear North Yorkshire County Council,

Please kindly provide a copy of your "Duty of Care" which would extend to your employees and volunteers. This would include a statement of commitment in maintaining their well-being and safeguards to protect their mental and physical health.

Definition of 'employee': An individual hired by an employer to do a specific job in exchange for a wage/salary.

Definition of 'volunteer': A person who donates his/her time or efforts for a cause or organization without being paid. A person who works in a soup kitchen for free is an example of a volunteer. A council would have volunteers in various roles such as cleaning the streets, helping in museums, providing computer tuition or other activities in libraries (all without payment).

If you don't hold the information please kindly let us know which authority does (per section 16).

Some of the above information has been formulated as a result of clarification requests. If your council requires further clarification please kindly let us know.

Yours faithfully,

Lee Jefferson

North Yorkshire County Council

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Yours faithfully
The information governance team

Nicola Jefferson, North Yorkshire County Council

Dear Lee
FOI Request 77336 / N2925

Thank you for your recent FOI request.  Please find below our response.

NYCC's commitment to our duty of care for staff and volunteers is
re-enforced in a number of ways the sections of policies and statements
that are most relevant are detailed below.

"The County Council’s commitments are:
•  To prevent injury and ill health associated with the County Council’s
•  To provide a healthy and safe working environment
•  To promote a positive health and safety culture throughout the
•  To satisfy applicable legal and other requirements
•  To control health and safety risks through applying a hierarchy of
•  To continually improve the County Council’s health and safety
management system and performance
•  To engage employees in developing and implementing a joint approach to
the management of health, safety and welfare
•  To set health and safety objectives and monitor their achievement"

Workforce Strategy:
"Supporting the delivery of the County Council’s Public Health
responsibilities by developing and promoting healthy lifestyle and
wellbeing initiatives"

"Encourage staff to engage with the Healthy Communities agenda and develop
skills in managing the health and wellbeing of themselves and the wider
community. Including undertaking Making Every Contact Count training."

"Enable the operation of locality based work, volunteering, community
groups etc. e.g. using our recruitment site for advertising for

"All Employees, Trainees, Temporary Workers and Volunteers All employees,
trainees, temporary workers and volunteers have an important part to play
in protecting themselves and others.  Health and safety responsibilities
are based on legal obligations and are subject to the County Council’s
disciplinary procedures (where appropriate).  In particular, all
employees, trainees, temporary workers and volunteers are required to:

* Take reasonable care for the health and safety of themselves and
others, who may be affected by what they do or fail to do at work;
* Co-operate with all managers, supervisors and the Health and Safety
Risk Management Team on health and safety matters;
* Familiarise themselves with, and to act in accordance with, any health
and safety procedures that have been issued to them or otherwise
brought to their attention;
* Act in accordance with any safety training, or any verbal safety
instructions that has been provided to them;
* Make full and proper use of any personal protective equipment (PPE)
and clothing provided to them, in accordance with instructions or
training received.  Report any loss of, or obvious defect in, such PPE
to their supervisor or manager;
* Adopt safe behaviour and avoid interfering with or misusing anything
provided in the interest of health, safety or welfare;
* Report any accident/incident or near miss to their supervisor or
manager (to be done on the day of accident/incident or as soon as
possible thereafter).  This includes reporting any accident/incident
involving a non-employee while on County Council premises, sites or
affected by County Council activities, which comes to their attention;
* Report to their supervisor or manager any work situation they consider
to represent a serious and immediate danger to health and safety, or
any other relevant matter that they consider to represent a
shortcoming in current arrangements for health and safety;
* Follow any laid down emergency procedures in the event of serious
imminent danger, such as emergency evacuations."

Kind regards

Nicola Jefferson

Leadership Support Officer
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September 2017
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