Duties as an employee of the University

The request was partially successful.

David Holland

Dear Mr Todd,

I refer to my response today via Whatdotheyknow to your requests for clarification in respect of Question 1 of my request in respect of my E-mails dated 18 March 2011 timed at 11:36 and 12:50.

In order not to delay the internal review of your reponse to Question 7 of the above mentioned request I have withdrawn Question 1 and will re-request it here, hopefully with more clarity.

This request arose because you had stated:

"Dr Frame’s work as a Lead Author for AR5 falls outside his duties as an employee of the University"

So far every public authority whose employees have participated in the IPCC assessment process with their expenses and salaries paid from the public purse has deployed this argument (along with paternal leave in one case as I recall), without proffering any evidence to support it, in the hope of avoiding the consequences of the FOIA and EIR.

You have indicated that you may wish to discuss this with the ICO in respect of my requests, presumably with a view to it supporting a refusal. However the first of several documents you have disclosed demonstrates the importance of participation in IPCC Assessment process by stating:

"Oxford University scientists have played a key role in writing and reviewing past and current IPCC reports with over ten academics authoring chapters in the latest revision and many more involved in the reviewing process. In October 2007 the efforts of these, and other contributors around the world, were acknowledged with the award of a noble peace prize for their contribution towards understanding climate change."

Should you wish to assure me that Oxford will not be raising the issue of duties of employees in any refusals to disclose IPCC or climate change related information I will happily withdraw this request and save you the trouble.

Accordingly I request copies of:

[1] Any document that clearly establishes as a formal and long established decision of the University that participation in IPCC assessments is not a duty of an employee.

[1] The contracts of employment of all employees engaged on AR5 - with all personal details and anything that might otherwise identify the individuals redacted to comply with the Data Protection Act.

[2] The contracts of employment of all employees that were engaged on AR4 - with all personal details and anything that might otherwise identify the individuals redacted to comply with the Data Protection Act.

[3] All documents held by the University issued since the FOIA entered into force that describe the "duties" of employees.

[4] All documents held by the University issued since the FOIA entered into force that describe activities that may not be undertaken using the University's resources and during the the working day.

[5] All documents prohibiting employees from actively supporting or being a member of any organisation outside the University.

Yours sincerely,

David Holland

UAS Foi, University of Oxford

Dear Mr Holland,

Thank you for your request.

We will send a substantive reply as soon as possible, and in any event no later than 29 June, which is the 20th working day following the date of receipt.

As we have said before, we have not refused to respond to your requests on the basis that any work carried out by an Oxford scientist as an author or reviewer for the IPCC falls outside his or her University duties of teaching, research or administration. We have responded on the basis that FOIA and/or EIR applies to the information requested.

I would be grateful if you could consider reformulating item 3 on your list. As currently worded, this would cover every job description and every contract issued by the University since 1 January 2005, as well as any paper or e-mail or note that refers to the duties of a University post. It is likely that the cost of complying with such a request would exceed the appropriate limit, and that Section 12 of the Freedom of Information Act would apply. You are welcome to give me a call on the number shown below if you would like to discuss how the scope of this part of your request could be redefined so that it falls within the appropriate limit and becomes a request with which we are able to comply.

Yours sincerely

Max Todd
Council Secretariat
University Offices
Wellington Square
Oxford
OX1 2JD
01865 (2)80299

show quoted sections

David Holland

Dear Mr Todd,

I note that in error I have two items with the same number 1. Perhaps we might consider the first as 1a and the second as 1b.

As for Item 3 and for that matter 4 and 5, I have no wish to labour this point and hereby withdraw my requests for them at this time. I shall wait to see what is actually in the contracts of those that are working on and have worked on the IPCC assessment process.

Yours sincerely,

David Holland

Max Todd, University of Oxford

1 Attachment

Dear Mr Holland,

I attach a reply to your request.

Yours sincerely

Max Todd
Council Secretariat
University Offices
Wellington Square
Oxford
OX1 2JD
01865 (2)80299

show quoted sections

Max Todd, University of Oxford

1 Attachment

Dear Mr Holland,

I attach a PDF version of the response sent to you on 29 June.

Yours sincerely

Max Todd
Council Secretariat
University Offices
Wellington Square
Oxford
OX1 2JD
01865 (2)80299

show quoted sections

Looking for an EU Authority?

You can request documents directly from EU Institutions at our sister site AskTheEU.org . Find out more .

AskTheEU.org