Dear Rob Howes
I acknowledge receipt of your email received by this office on 11 May 2023.
Your request will now be dealt with under the Freedom of Information Act 2000 and has been allocated reference FOI23-168 which should be quoted in all correspondence. We will respond to your request within 20 working days starting the next working day after receipt, therefore you can expect to receive a response no later than 9 June 2023.
In some circumstances a fee may be payable and, if that is the case, we will let you know. A fees notice will be issued to you, and you will be required to pay before we will proceed to deal with your request.
Yours sincerely

Swyddfa Ysgrifenydd y Brifysgol
Prifysgol Caerdydd
Ebost : [cyfeiriad ebost]

Mae'r Brifysgol yn croesawu gohebiaeth yn Gymraeg neu'n Saesneg. Ni fydd gohebu yn Gymraeg yn creu unrhwy oedi.
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University Secretary's Office
Cardiff University
Email: [cyfeiriad ebost]

The University welcomes correspondence in Welsh or English. Corresponding in Welsh will not lead to any delay.

show quoted sections

Dear Rob

 

I am writing in response to your Freedom of Information request dated 11
May 2023.

 

For ease of reference, I have reproduced your questions below and set out
our corresponding responses.

 

• What are the contractual performance KPI's for this contract?

 

Please see enclosed ITT document.

 

 

• Suppliers who applied for inclusion on the contract and were successful
& not successful at the PQQ & ITT stages

 

There was no PQQ stage.

 

The original notice is available at
[1]https://www.sell2wales.gov.wales/authori...

 

Bids were received from:

Datatron,

Trans Media Technology

Stor-a-File Ltd                 

Restore Scan Limited                   

Pearl Scan Solutions Ltd              

NHS Business Services Authority             

Microform Imaging                      

Eltham Lewis Associates                           

Box-it Document Solutions         

 

 

• Actual spend on this contract (and any sub lots), from the start of the
contract to the current date 

 

£49,698.31

 

 

• Start date & duration of framework/contract?

 

1/12/16 – 30/11/19 + one 12 month extension.

 

 

• Could you please provide a copy of the  specification given to all
bidders for when this contract was last advertised?

 

Please see enclosed tender scanning questionnaire.

 

 

• Is there an extension clause in the contract and, if so, the duration of
the extension?

 

Yes, as noted above.

 

 

• Has a decision been made yet on whether the contract will be extended or
renewed?

 

We have had recent discussions about the contract and concluded as demand
for scanning has completely dropped there’s no need to undertake a
procurement exercise.  If demand arises we will look to undertake
individual procurement exercises via the [2]Crown Commercial Service
Framework, Records Information Management, Digital Solutions and
Associated Services, lot 5 in the future.

 

 

• Who is the senior officer (outside of procurement) responsible for this
contract?

Archivist & Records Manager  [3][email address]

 

I trust this information satisfies your enquiry. Should you feel
dissatisfied with this response or the way in which your request was
handled you can request an Internal Review. This should be made in writing
within 40 working days of the date of this email. Please provide your
unique reference number of your request, information on why you are
dissatisfied and any detail you would like us to consider as part of the
Internal Review process. Email your request to
[4][email address] where it will be forwarded to the Head of
Compliance and Risk who will be responsible for overseeing the review.

 

If you remain dissatisfied following the outcome of your complaint, you
have the right to apply directly to the Information Commissioner for
consideration. The Information Commissioner can be contacted at the
following address: Information Commissioner's Office, Wycliffe House,
Water Lane, Wilmslow, Cheshire, SK9 5AF.

 

I would like to take this opportunity to thank you for your interest in
Cardiff University. If you require further assistance please feel free to
contact me.

 

Kind regards

 

Swyddfa Ysgrifenydd y Brifysgol University Secretary’s Office

Prifysgol Caerdydd Cardiff University

Ebost : [5][email address] Email: [6][email address] 
 
 
 
The University welcomes
Mae'r Brifysgol yn croesawu correspondence in Welsh or English. 
gohebiaeth yn Gymraeg neu'n Saesneg.  Corresponding in Welsh will not lead
Ni fydd gohebu yn Gymraeg yn creu to any delay.
unrhwy oedi.

 

 

 

References

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1. https://www.sell2wales.gov.wales/authori...
2. https://www.crowncommercial.gov.uk/agree...
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4. mailto:[email address]
5. mailto:[email address]
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