Document Scanning / DMS

Daniel Stonard made this Freedom of Information request to Lincoln City Council

This request has been closed to new correspondence from the public body. Contact us if you think it ought be re-opened.

The request was successful.

Dear Lincoln City Council,

1: Does the council have a dedicated on-site scanning team for paper records?
a: If so, how many FTE are within the team?
b: What volumes are the team scanning on a daily/weekly/monthly/annual basis?
c: Are the team scanning legacy records or day forward, or both?
d: what hardware & software is used by the team?
e: Is the hardware leased, rented or was it purchased outright?
f: Who is responsible within the council for the procurement of hardware and software? Please supply contact details.

2:If the council does not have a dedicated on-site scanning team, is there a contract for outsourced document scanning provisions?
a: If so, who is this contract with?
c: What is the value of the contract?
d: When is the contract due for renewal?

3: Does the council have on-site facilities to store paper records?
a: If so, how many FTE manage the facility?
b: What is the cost to the council monthly/annually? Include real-estate, FTE, systems and transport.

4: Does the council have contract(s) for off-site storage?
a: If so, who is the contract with?
A1: What is the annual cost of off-site storage for the council?
b: Does the contract include scan on demand or digitising services?
c: If so, what volumes of pages / images are scanned daily/weekly/monthly/annually?
d: What is the annual cost for outsourced scanning – either on-demand or scheduled?

5: Are there departments within the council that scan their own documents locally?
a: If so, what hardware and software is used to manage this?
b: Are volumes captured? If so, what are they?
c:What types of documents are scanned?

6: Who in the council is responsible for records / document management programmes/systems?
A: Please provide contact details

7: Who in the council manages the contract(s) relationships with hardware providers and outsourced storage or scanning providers?
A: Please provide contact details

Yours faithfully,

Daniel Stonard

Shearwood, Karan (City of Lincoln Council), Lincoln City Council

3 Attachments

Dear Sir

 

FREEDOM OF INFORMATION ACT 2000 – INFORMATION REQUEST

               

I refer to your request for information received on 3 August 2018
concerning the above and enclose the information requested.

 

If you wish to appeal against the handling of your request then please
contact the Freedom of Information Officer at the City of Lincoln Council,
City Hall, Beaumont Fee, Lincoln, LN1 1DB. Telephone 01522 873441 or
e-mail [1][Lincoln City Council request email].

 

Further information is also available from the Information Commissioner
at:

 

Information Commissioner’s Office

Wycliffe House

Water Lane

Wilmslow

Cheshire

SK9 5AF

Telephone: 01625 545 700 [2]www.ico.org.uk

 

With regards.

 

 

Karan Shearwood
Legal Officer
T 01522 873840
[3]City of Lincoln Council

City of Lincoln Council
City Hall, Beaumont Fee, Lincoln, LN1 1DD
[4]http://www.lincoln.gov.uk/doitonline

Read more about [5]our vision
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