Document Scanning / DMS

Response to this request is long overdue. By law, under all circumstances, Leicestershire County Council should have responded by now (details). You can complain by requesting an internal review.

Dear Leicestershire County Council,

1: Does the council have a dedicated on-site scanning team for paper records?
a: If so, how many FTE are within the team?
b: What volumes are the team scanning on a daily/weekly/monthly/annual basis?
c: Are the team scanning legacy records or day forward, or both?
d: what hardware & software is used by the team?
e: Is the hardware leased, rented or was it purchased outright?
f: Who is responsible within the council for the procurement of hardware and software? Please supply contact details.

2:If the council does not have a dedicated on-site scanning team, is there a contract for outsourced document scanning provisions?
a: If so, who is this contract with?
c: What is the value of the contract?
d: When is the contract due for renewal?

3: Does the council have on-site facilities to store paper records?
a: If so, how many FTE manage the facility?
b: What is the cost to the council monthly/annually? Include real-estate, FTE, systems and transport.

4: Does the council have contract(s) for off-site storage?
a: If so, who is the contract with?
A1: What is the annual cost of off-site storage for the council?
b: Does the contract include scan on demand or digitising services?
c: If so, what volumes of pages / images are scanned daily/weekly/monthly/annually?
d: What is the annual cost for outsourced scanning – either on-demand or scheduled?

5: Are there departments within the council that scan their own documents locally?
a: If so, what hardware and software is used to manage this?
b: Are volumes captured? If so, what are they?
c:What types of documents are scanned?

6: Who in the council is responsible for records / document management programmes/systems?
A: Please provide contact details

7: Who in the council manages the contract(s) relationships with hardware providers and outsourced storage or scanning providers?
A: Please provide contact details

Yours faithfully,

Daniel Stonard

Leicestershire County Council

Mr Daniel Stonard

[FOI #505547 email]

03/08/2018

FREEDOM OF INFORMATION ACT 2000 - INFORMATION REQUEST

FOI Request Number :10724
Description :Records Management and Scanning

Dear Mr Daniel Stonard,

Thank you for your request for information which was received on 02/08/2018.

We are considering this request under the terms of the Freedom of Information Act 2000.

You will receive the information requested within 20 working days unless the Council does not hold the information or there is a reason to withhold it. We will write to you in any event.

If you have any particular requirements regarding the format of the information, please email [Leicestershire County Council request email], quoting the FOI Request Number.

Further information about your rights to information is available from the Information Commissioner's Office at www.ico.org.uk

Yours sincerely

FOI Team

Leicestershire County Council

Mr Daniel Stonard

[FOI #505547 email]

29/08/2018

FREEDOM OF INFORMATION ACT 2000 - INFORMATION REQUEST

FOI Request Number :10724
Description :Records Management and Scanning

Dear Mr Daniel Stonard,

Your request has now been considered and the information is available from: https://leicscc.axlr8.uk/disclosureLogMo...

If you have any difficulty in accessing the information please contact [Leicestershire County Council request email], quoting the FOI Request Number.

If you're not happy with how we’ve dealt with your Freedom of Information request, you can complain and ask us to review our decision. Further details are available from: http://www.leicestershire.gov.uk/about-t...

Further information about your rights to information is available from the Information Commissioner's Office at www.ico.org.uk

Yours sincerely

FOI Team

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