Document Scanning / DMS

Daniel Stonard made this Freedom of Information request to Leicester City Council

This request has been closed to new correspondence from the public body. Contact us if you think it ought be re-opened.

The request was partially successful.

Dear Leicester City Council,

1: Does the council have a dedicated on-site scanning team for paper records?
a: If so, how many FTE are within the team?
b: What volumes are the team scanning on a daily/weekly/monthly/annual basis?
c: Are the team scanning legacy records or day forward, or both?
d: what hardware & software is used by the team?
e: Is the hardware leased, rented or was it purchased outright?
f: Who is responsible within the council for the procurement of hardware and software? Please supply contact details.

2:If the council does not have a dedicated on-site scanning team, is there a contract for outsourced document scanning provisions?
a: If so, who is this contract with?
c: What is the value of the contract?
d: When is the contract due for renewal?

3: Does the council have on-site facilities to store paper records?
a: If so, how many FTE manage the facility?
b: What is the cost to the council monthly/annually? Include real-estate, FTE, systems and transport.

4: Does the council have contract(s) for off-site storage?
a: If so, who is the contract with?
A1: What is the annual cost of off-site storage for the council?
b: Does the contract include scan on demand or digitising services?
c: If so, what volumes of pages / images are scanned daily/weekly/monthly/annually?
d: What is the annual cost for outsourced scanning – either on-demand or scheduled?

5: Are there departments within the council that scan their own documents locally?
a: If so, what hardware and software is used to manage this?
b: Are volumes captured? If so, what are they?
c:What types of documents are scanned?

6: Who in the council is responsible for records / document management programmes/systems?
A: Please provide contact details

7: Who in the council manages the contract(s) relationships with hardware providers and outsourced storage or scanning providers?
A: Please provide contact details

Yours faithfully,

Daniel Stonard

info-requests, Leicester City Council

Website:                        [1]www.leicester.gov.uk

E-mail:                             [2][Leicester City Council request email]   

Our Ref:                          FOI 16390

Date:                                03/08/18

 

Mr Daniel Stonard

[3][FOI #505546 email]

 

Dear Mr Stonard,

 

FREEDOM OF INFORMATION ACT 2000

 

Thank you for your email of 2^nd August 2018 requesting information about
document scanning/DMS.

 

Your request is being dealt with under the terms of the Freedom of
Information Act 2000 and will be answered within twenty working days. 

 

If you have any queries about this request do not hesitate to contact me.
Please remember to quote the reference number above in any future
communications.

 

Yours sincerely,

 

Baljeet Kaur

Information Goverance Apprentice

Information Governance and Risk

Legal Services

4^th Floor, Rutland Wing

City Hall

115 Charles Street

LE1 1FZ

References

Visible links
1. http://www.leicester.gov.uk/
2. mailto:[Leicester City Council request email]
3. mailto:[FOI #505546 email]

info-requests, Leicester City Council

1 Attachment

Dear Mr Stonard,

 

Please find attached Leicester City Council’s response to your recent
Freedom of Information request.

 

Regards

 

Pravina Chandarana

Information Governance Officer

Email: [1][Leicester City Council request email]

 

 

References

Visible links
1. mailto:[Leicester City Council request email]