Document Scanning / DMS

Daniel Stonard made this Freedom of Information request to Herefordshire Council

This request has been closed to new correspondence from the public body. Contact us if you think it ought be re-opened.

The request was partially successful.

Dear Herefordshire Council,

1: Does the council have a dedicated on-site scanning team for paper records?
a: If so, how many FTE are within the team?
b: What volumes are the team scanning on a daily/weekly/monthly/annual basis?
c: Are the team scanning legacy records or day forward, or both?
d: what hardware & software is used by the team?
e: Is the hardware leased, rented or was it purchased outright?
f: Who is responsible within the council for the procurement of hardware and software? Please supply contact details.

2:If the council does not have a dedicated on-site scanning team, is there a contract for outsourced document scanning provisions?
a: If so, who is this contract with?
c: What is the value of the contract?
d: When is the contract due for renewal?

3: Does the council have on-site facilities to store paper records?

4: Does the council have contract(s) for off-site storage?
a: If so, who is the contract with?
b: Does the contract include scan on demand or digitising services?
c: If so, what volumes of pages / images are scanned daily/weekly/monthly/annually?
d: What is the annual cost for outsourced scanning – either on-demand or scheduled?

5: Are there departments within the council that scan their own documents locally?
a: If so, what hardware and software is used to manage this?
b: Are volumes captured? If so, what are they?
c:What types of documents are scanned?

6: Who in the council is responsible for records / document management programmes/systems?
A: Please provide contact details

7: Who in the council manages the contract(s) relationships with hardware providers and outsourced storage or scanning providers?
A: Please provide contact details

Yours faithfully,

Daniel Stonard

Access To Information, Herefordshire Council

1 Attachment

Dear Sir,

Please see the attached.

Kind Regards

Christine

Christine Dallow
Information Access Team
Herefordshire Council
Plough Lane
PO Box 4
Hereford
HR4 0XH
 Please consider the environment before printing
“Any opinion expressed in this e-mail or any attached files are those of the individual and not necessarily those of Herefordshire Council.
This e-mail and any attached files are confidential and intended solely for the use of the addressee. This communication may contain material protected by law from being passed on. If you are not the intended recipient and have received this e-mail in error, you are advised that any use, dissemination, forwarding, printing or copying of this e-mail is strictly prohibited. If you have received this e-mail in error please contact the sender immediately and destroy all copies of it.”

show quoted sections

Access To Information, Herefordshire Council

1 Attachment

Dear Sir,

 

Please see the attached.

 

Kind Regards

 

Christine

 

Christine Dallow

Information Access Team

Herefordshire Council

Plough Lane

PO Box 4

Hereford

HR4 0XH

 Please consider the environment before printing

“Any opinion expressed in this e-mail or any attached files are those of
the individual and not necessarily those of Herefordshire Council.

This e-mail and any attached files are confidential and intended solely
for the use of the addressee. This communication may contain material
protected by law from being passed on. If you are not the intended
recipient and have received this e-mail in error, you are advised that any
use, dissemination, forwarding, printing or copying of this e-mail is
strictly prohibited. If you have received this e-mail in error please
contact the sender immediately and destroy all copies of it.”