Document Scanning / DMS

Daniel Stonard made this Freedom of Information request to Worcestershire County Council

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The request was successful.

Dear Worcestershire County Council,

1: Does the council have a dedicated on-site scanning team for paper records?
a: If so, how many FTE are within the team?
b: What volumes are the team scanning on a daily/weekly/monthly/annual basis?
c: Are the team scanning legacy records or day forward, or both?
d: what hardware & software is used by the team?
e: Is the hardware leased, rented or was it purchased outright?
f: Who is responsible within the council for the procurement of hardware and software? Please supply contact details.

2:If the council does not have a dedicated on-site scanning team, is there a contract for outsourced document scanning provisions?
a: If so, who is this contract with?
c: What is the value of the contract?
d: When is the contract due for renewal?

3: Does the council have on-site facilities to store paper records?
a: If so, how many FTE manage the facility?
b: What is the cost to the council monthly/annually? Include real-estate, FTE, systems and transport.

4: Does the council have contract(s) for off-site storage?
a: If so, who is the contract with?
A1: What is the annual cost of off-site storage for the council?
b: Does the contract include scan on demand or digitising services?
c: If so, what volumes of pages / images are scanned daily/weekly/monthly/annually?
d: What is the annual cost for outsourced scanning – either on-demand or scheduled?

5: Are there departments within the council that scan their own documents locally?
a: If so, what hardware and software is used to manage this?
b: Are volumes captured? If so, what are they?
c:What types of documents are scanned?

6: Who in the council is responsible for records / document management programmes/systems?
A: Please provide contact details

7: Who in the council manages the contract(s) relationships with hardware providers and outsourced storage or scanning providers?
A: Please provide contact details

Yours faithfully,

Daniel Stonard

Do not Reply - Worcestershire County Council, Worcestershire County Council

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Request For Information #566355

Dear Daniel Stonard

Request for Information – Freedom of Information Act 2000 / Environmental
Information Regulations 2004 

Thank you for contacting Worcestershire County Council.  I acknowledge
receipt of your request.

Your request is being considered and we will contact you within the
statutory 20 working day timescale from the date of receipt .

Yours sincerely

Information Access Team

Corporate Information Management Unit (CIMU)
Worcestershire County Council
[Worcestershire County Council request email] 

This email address is not monitored , please do not reply

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Worcestershire County Council

2 Attachments

FOI Request Response

 
Dear Daniel Stonard

FREEDOM OF INFORMATION ACT 2000 - INFORMATION REQUEST REGARDING:  Freedom
of Information request - Document Scanning / DMS

We have completed our response to this Freedom of Information Request,
please see the letter attached for further information.

Yours sincerely,
Purchase, Lesley (Res, Financial Services)
 

Worcestershire County Council

This email address is not monitored , please do not reply

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