Document Scanning / DMS

Daniel Stonard made this Freedom of Information request to Nottinghamshire County Council

This request has been closed to new correspondence from the public body. Contact us if you think it ought be re-opened.

The request was successful.

Dear Nottinghamshire County Council,

1: Does the council have a dedicated on-site scanning team for paper records?
a: If so, how many FTE are within the team?
b: What volumes are the team scanning on a daily/weekly/monthly/annual basis?
c: Are the team scanning legacy records or day forward, or both?
d: what hardware & software is used by the team?
e: Is the hardware leased, rented or was it purchased outright?
f: Who is responsible within the council for the procurement of hardware and software? Please supply contact details.

2:If the council does not have a dedicated on-site scanning team, is there a contract for outsourced document scanning provisions?
a: If so, who is this contract with?
c: What is the value of the contract?
d: When is the contract due for renewal?

3: Does the council have on-site facilities to store paper records?
a: If so, how many FTE manage the facility?
b: What is the cost to the council monthly/annually? Include real-estate, FTE, systems and transport.

4: Does the council have contract(s) for off-site storage?
a: If so, who is the contract with?
A1: What is the annual cost of off-site storage for the council?
b: Does the contract include scan on demand or digitising services?
c: If so, what volumes of pages / images are scanned daily/weekly/monthly/annually?
d: What is the annual cost for outsourced scanning – either on-demand or scheduled?

5: Are there departments within the council that scan their own documents locally?
a: If so, what hardware and software is used to manage this?
b: Are volumes captured? If so, what are they?
c:What types of documents are scanned?

6: Who in the council is responsible for records / document management programmes/systems?
A: Please provide contact details

7: Who in the council manages the contract(s) relationships with hardware providers and outsourced storage or scanning providers?
A: Please provide contact details

Yours faithfully,

Daniel Stonard

FOI, Nottinghamshire County Council

Dear Daniel Stonard

FREEDOM OF INFORMATION ACT 2000 – REQUEST FOR INFORMATION (Ref NCC-032897-18)

Thank you for your request for information relating to Document Scanning / DMS. Your request was received on 03 August 2018 and we are dealing with it under the terms of the Freedom of Information Act 2000.

You will receive the information you have requested within 20 working days beginning the day following receipt of your request, unless the Council does not hold the information or there is a reason for it to be withheld. Therefore, you should receive a response by 03 September 2018

In some circumstances a fee may be payable to cover the cost of copying and postage and if that is the case we will let you know before we proceed with your request.

If you have any queries or concerns, please do not hesitate to contact us.

Further information about your rights is also available from the Information Commissioner at:

Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Tel: 0303 123 1113 or 01625 54 57 45
www.ico.gov.uk

Yours sincerely

Freedom of Information Act Team
Resources Department
Nottinghamshire County Council

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Jilly Walden, Nottinghamshire County Council

1 Attachment

Dear Daniel

 

Please see attached a response to information request Ncc-032897-18

 

Kind Regards

 

Jilly Walden

Complaints, Information and Mediation Officer

Complaints and Information Team

Chief Executive’s Department

Nottinghamshire County Council

County Hall, West Bridgford, Nottingham, NG2 7QP

 

0115 8043690

 

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