Document Scanning and Records Management

The request was successful.

Dear Royal Borough of Kensington and Chelsea,

1: Does the council have a dedicated on-site scanning team for paper records?
a: If so, how many FTE are within the team?
b: What volumes are the team scanning on a daily/weekly/monthly/annual basis?
c: Are the team scanning legacy records or day forward, or both?
d: what hardware & software is used by the team?
e: Is the hardware leased, rented or was it purchased outright?
f: Who is responsible within the council for the procurement of hardware and software? Please supply contact details.

2:If the council does not have a dedicated on-site scanning team, is there a contract for outsourced document scanning provisions?
a: If so, who is this contract with?
c: What is the value of the contract?
d: When is the contract due for renewal?

3: Does the council have on-site facilities to store paper records?
a: If so, how many FTE manage the facility?
b: What is the cost to the council monthly/annually? Include real-estate, FTE, systems and transport.

4: Does the council have contract(s) for off-site storage?
a: If so, who is the contract with?
A1: What is the annual cost of off-site storage for the council?
b: Does the contract include scan on demand or digitising services?
c: If so, what volumes of pages / images are scanned daily/weekly/monthly/annually?
d: What is the annual cost for outsourced scanning – either on-demand or scheduled?

5: Are there departments within the council that scan their own documents locally?
a: If so, what hardware and software is used to manage this?
b: Are volumes captured? If so, what are they?
c:What types of documents are scanned?

6: Who in the council is responsible for records / document management programmes/systems?
A: Please provide contact details

7: Who in the council manages the contract(s) relationships with hardware providers and outsourced storage or scanning providers?
A: Please provide contact details

Yours faithfully,

Daniel Stonard

Royal Borough of Kensington and Chelsea

Information request
Our reference: 1273397
Your reference: [FOI #570571 email]

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Dear Sir/Madam
 
Freedom of Information Act 2000
 
Thank you for your request for information that was received on 24 April
2019 concerning:
 
1: Does the council have a dedicated on-site scanning team for paper
records?
a: If so, how many FTE are within the team?
b: What volumes are the team scanning on a daily/weekly/monthly/annual
basis?
c: Are the team scanning legacy records or day forward, or both?
d: what hardware & software is used by the team?
e: Is the hardware leased, rented or was it purchased outright?
f: Who is responsible within the council for the procurement of hardware
and software? Please supply contact details.

2:If the council does not have a dedicated on-site scanning team, is there
a contract for outsourced document scanning provisions?
a: If so, who is this contract with?
c: What is the value of the contract?
d: When is the contract due for renewal?

3: Does the council have on-site facilities to store paper records?
a: If so, how many FTE manage the facility?
b: What is the cost to the council monthly/annually? Include real-estate,
FTE, systems and transport.

4: Does the council have contract(s) for off-site storage?
a: If so, who is the contract with?
A1: What is the annual cost of off-site storage for the council?
b: Does the contract include scan on demand or digitising services?
c: If so, what volumes of pages / images are scanned
daily/weekly/monthly/annually?
d: What is the annual cost for outsourced scanning ' either on-demand or
scheduled?

5: Are there departments within the council that scan their own documents
locally?
a: If so, what hardware and software is used to manage this?
b: Are volumes captured? If so, what are they?
c:What types of documents are scanned?

6: Who in the council is responsible for records / document management
programmes/systems?
A: Please provide contact details

7: Who in the council manages the contract(s) relationships with hardware
providers and outsourced storage or scanning providers?
A: Please provide contact details
 
We are dealing with your request under the Freedom of Information Act
2000 and we aim to send a response by 23 May 2019.
 
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Yours faithfully
 
 
The Information Management Team
 
NOTE: Please do not edit the subject line when replying to this email.
 

Royal Borough of Kensington and Chelsea

1 Attachment

Information request
Our reference: 1273397
Your reference: [FOI #570571 email]

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Dear Sir/Madam
 
Thank you for your request for information received on 24 April 2019.
 
Please find attached our response to your request.
 
Yours faithfully
 
 
Information Management Team
 
NOTE: Please do not edit the subject line when replying to this email.