Dear Westminster City Council,

1: Does the council have a dedicated on-site scanning team for paper records?
a: If so, how many FTE are within the team?
b: What volumes are the team scanning on a daily/weekly/monthly/annual basis?
c: Are the team scanning legacy records or day forward, or both?
d: what hardware & software is used by the team?
e: Is the hardware leased, rented or was it purchased outright?
f: Who is responsible within the council for the procurement of hardware and software? Please supply contact details.

2:If the council does not have a dedicated on-site scanning team, is there a contract for outsourced document scanning provisions?
a: If so, who is this contract with?
c: What is the value of the contract?
d: When is the contract due for renewal?

3: Does the council have on-site facilities to store paper records?
a: If so, how many FTE manage the facility?
b: What is the cost to the council monthly/annually? Include real-estate, FTE, systems and transport.

4: Does the council have contract(s) for off-site storage?
a: If so, who is the contract with?
A1: What is the annual cost of off-site storage for the council?
b: Does the contract include scan on demand or digitising services?
c: If so, what volumes of pages / images are scanned daily/weekly/monthly/annually?
d: What is the annual cost for outsourced scanning – either on-demand or scheduled?

5: Are there departments within the council that scan their own documents locally?
a: If so, what hardware and software is used to manage this?
b: Are volumes captured? If so, what are they?
c:What types of documents are scanned?

6: Who in the council is responsible for records / document management programmes/systems?
A: Please provide contact details

7: Who in the council manages the contract(s) relationships with hardware providers and outsourced storage or scanning providers?
A: Please provide contact details

Yours faithfully,

Daniel Stonard

Freedom of Information: WCC, Westminster City Council

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Sent request to Westminster City Council again.

Westminster City Council

Information request
Our reference: 9797366

--------------------------------------------------------------------------

 
Dear Mr Stonard
 
Thank you for contacting Westminster City Council's Information Management
Team. 

Your query will be allocated for response, and someone will contact you
within 5 working days to confirm the details of your request. 

Please see the Council's website for further information on the Freedom of
Information Act
- [1]http://www.westminster.gov.uk/services/c...

Kind regards, 
 
Information Management Team
Westminster City Council
64 Victoria Street
London
SW1E 6QP
[email address]
 
NOTE: Please do not edit the subject line when replying to this email.
 

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Westminster City Council

Information request
Our reference: 9797366

--------------------------------------------------------------------------

 
Dear Mr Stonard,
 
Freedom of Information Act 2000
 
Thank you for your request for information that was received on 23 April
2019.
 
Request summary
 
1: Does the council have a dedicated on-site scanning team for paper
records?
a: If so, how many FTE are within the team?
b: What volumes are the team scanning on a daily/weekly/monthly/annual
basis?
c: Are the team scanning legacy records or day forward, or both?
d: what hardware & software is used by the team?
e: Is the hardware leased, rented or was it purchased outright?
f: Who is responsible within the council for the procurement of hardware
and software? Please supply contact details.
2:If the council does not have a dedicated on-site scanning team, is there
a contract for outsourced document scanning provisions?
a: If so, who is this contract with?
c: What is the value of the contract?
d: When is the contract due for renewal?
3: Does the council have on-site facilities to store paper records?
a: If so, how many FTE manage the facility?
b: What is the cost to the council monthly/annually? Include real-estate,
FTE, systems and transport.
4: Does the council have contract(s) for off-site storage?
a: If so, who is the contract with?
A1: What is the annual cost of off-site storage for the council?
b: Does the contract include scan on demand or digitising services?
c: If so, what volumes of pages / images are scanned
daily/weekly/monthly/annually?
d: What is the annual cost for outsourced scanning ' either on-demand or
scheduled?
5: Are there departments within the council that scan their own documents
locally?
a: If so, what hardware and software is used to manage this?
b: Are volumes captured? If so, what are they?
c:What types of documents are scanned?
6: Who in the council is responsible for records / document management
programmes/systems?
A: Please provide contact details
7: Who in the council manages the contract(s) relationships with hardware
providers and outsourced storage or scanning providers?
A: Please provide contact details
 
We are dealing with your request under the Freedom of Information Act 2000
and we aim to send a response by 22 May 2019.
 
The Freedom of Information Act 2000 may restrict the release of some or
all of the information you have requested. We will carry out an assessment
and if any exemptions apply to some or all of the information then we
might not provide that information to you. We will inform you if this is
the case and advise you of your rights to request an internal review and
to complain to the Information Commissioner's Office.
 
We will also advise you if we cannot provide you with the information
requested for any other reason together with the reason(s) why and details
of how you may appeal (if appropriate).
 
Yours sincerely
 
 
Westminster City Council
Email: [email address]
Web: [1]www.westminster.gov.uk
 
NOTE: Please do not edit the subject line when replying to this email.
 

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Westminster City Council

1 Attachment

Information request
Our reference: 9797366

--------------------------------------------------------------------------

 
Dear Mr Stonard
 
Thank you for your request for information received on 23 April 2019.
 
Please find attached our response to your request.

If you are dissatisfied with your response please send your Internal
Review request to the email address below

[1][email address]

 
Yours sincerely
 
 
Jason Lowther
Westminster City Council
Email: [email address]
Web: [2]www.westminster.gov.uk
 
NOTE: Please do not reply to this email.
 

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