Document Management System Query
Emmanuel Phillips made this Freedom of Information request to Cardiff and Vale University Health Board as part of a batch sent to 89 authorities
Automatic anti-spam measures are in place for this older request. Please let us know if a further response is expected or if you are having trouble responding.
Dear FOI Team at [Authority name] ,
We are currently updating data on your trust’s document management system. Can you please complete the fields below with what you currently hold?
Please enter 'No System Installed' under supplier name if your trust does not use the system:
System type - Document Management
Supplier name -
System name -
Date installed -
Contract expiration -
Notes - e.g. we are currently out to tender
Do you currently have plans to replace this system? - Yes/No
Document Management system – Converts records into electronic format so that they can be viewed, moved around and managed electronically on screen. Acts as a live filing system.
Thank you in advance for your time.
Dear Emmanuel Phillips,Â
I am writing in response to your e-mail below requesting information from Cardiff and Vale University Health Board (the UHB) under the Freedom of Information Act 2000. In light of the ongoing Coronavirus (COVID-19) pandemic facing the NHS, we will endeavour to respond to your request at the first possible opportunity. However, please consider that during this current climate, resources may be diverted away from usual compliance and information governance work, resulting in understandable delays when making information rights requests.
The Freedom of Information Act 2000 gives individuals the right to access official information. The Act allows the right to request any recorded information held by a public authority, such as Cardiff and Vale UHB.Â A request can be made for any information it is thought a public authority may hold. The right only covers recorded information which includes information held on computers, in emails and in printed or handwritten documents as well as images, video and audio recordings. Â
A request can take the form of a question, rather than a request for specific documents, but an authority does not have to answer your question if this would mean creating new information or giving an opinion or judgment that is not already recorded.
As you are making a request under the Freedom of Information Act the UHB will consider your request in accordance with the Act and in line with the appropriate guidance issued by the Information Commissioner as detailed below.
Â The UHB will:
â€¢ identify which questions amount to requests for information held on record;
â€¢ be ready to offer advice and assistance that is reasonable in the circumstances; and
â€¢ provide a response in line with the requirements of the legislation. Â
I would now like to confirm that your request has been forwarded to the relevant department to action. A further response will be issued in due course.
As your request is being dealt with under FoI, there is a deadline of 20 working days for response to be issued.
Cardiff and Vale University Health Board
Dear Emmanuel Phillips,
I am writing further to your e-mail below requesting information from
Cardiff and Vale University Health Board (the UHB) under the Freedom of
Information Act 2000.
I can now confirm that the UHB has completed a search of its records and
has established it does hold information falling within the confines of
your request and is in a position to respond to your request. Please see
attached above the information that can be disclosed which I trust is
sufficient for your purposes.
Should you have any queries or need clarification on any aspect of this
response please do not hesitate to contact me directly.
If you are unhappy with the service you have received in relation to your
request and wish to make a complaint or request a review of our decision,
you should write to:
Head of Corporate Governance
Cardiff and Vale University Local Health Board
University Hospital of Wales
If you are not content with the outcome of any complaint, you may apply
directly to the Information Commissioner for a decision. Generally the
Information Commissioners Office cannot make a decision unless you have
exhausted the complaints procedure provided by the UHB.
The Information Commissioner can be contacted at:
Information Commissionerâ€™s Office - Wales
2nd Floor Churchill House
Cardiff and Vale University Health Board
Please use this email address for all replies to this request:
[FOI #777392 email]
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Hysbysiad preifatrwydd: Gellir gweld hysbysiad preifatrwydd Bwrdd Iechyd
Prifysgol Caerdydd a’r Fro ar ein gwefan:
Mae'r neges hon yn gyfrinachol. Os nad chi yw'r derbynnydd y bwriedid y
neges ar ei gyfer, byddwch mor garedig â rhoi gwybod i'r anfonydd yn
ddi-oed. Dylid ystyried unrhyw ddatganiadau neu sylwadau a wneir uchod yn
rhai personol, ac nid o angenrhaid yn rhai o eiddo Bwrdd Iechyd Prifysgol
Caerdydd a’r Fro, nac unrhyw ran gyfansoddol ohoni na chorff cysylltiedig.
Mae cyfathrebu drwy e-bost yn amodol l fonitro; am fwy o wybodaeth.
Freedom of Information
Please be aware that, under the terms of the Freedom of Information Act
2000, Cardiff and Vale University Health Board may be required to make
public the content of any emails or correspondence received. For further
information on Freedom of Information, please refer to the Cardiff and
Vale UHB website
Cofiwch fod yn ymwybodol ei bod yn bosibl y bydd disgwyl i Bwrdd Iechyd
Prifysgol Caerdydd a’r Fro roi cyhoeddusrwydd i gynnwys unrhyw ebost neu
ohebiaeth a dderbynnir, yn unol ag amodau'r Ddeddf Rhyddid Gwybodaeth
2000. I gael mwy o wybodaeth am Ryddid Gwybodaeth, cofiwch gyfeirio at
wefan Bwrdd Iechyd Prifysgol Caerdydd a’r Fro
1. mailto:[FOI #777392 email]
2. mailto:[FOI #777392 email]
3. mailto:[Cardiff and Vale LHB request email]
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