Docs
Dear Durham Police and Crime Panel,
1) please can you send me a copy of the current subject access request
acknowledgment AND response letter that you use
2) a copy of the last 5 dpias completed
3) a copy of any internal mandatory information governance training that
you give to staff which was written in the last 2 years including
presentation slides and videos and any other media
4) a copy of any instructions given to staff members to reduce data
security breaches, for example double checking work
5) a copy of any policies implemented in the last 2 years within the
organisation to help reduce the environmental impact that the organisation
has?
6) please can I have a copy of the risk rating that you use to evaluate data security incidents?
Yours faithfully,
tim wells
Thank you for contacting Durham County Council, Democratic Services. We
have received your request and we will aim to respond within one working
day.
Find out details of your local Councillors and MP via 'My Durham'
[1]http://mydurham.durham.gov.uk/article/12...
View our full range of Council and Democracy related content on our
website [2]https://democracy.durham.gov.uk/
Durham County Council - Christmas and New Year Closures
Customer Access Points and most other county council buildings in County
Durham will be closed over the Christmas and New Year holidays. Customer
access points will close at 12.45pm on Tuesday, 24 December and reopen at
8.30am on Thursday, 2 January 2020.
In the event of an emergency, residents can still contact the County
Council on 03000 26 0000.
If you are concerned about someone who is vulnerable or at risk, you
should contact Social Care Direct on 03000 267 979. The service will be
open across the Christmas and New Year period.
Online services will still be accessible over the festive period but
requests may not be processed until council offices reopen on Thursday, 2
January.
Full details of the Council's Christmas and New Year Closures can be found
at [3]http://www.durham.gov.uk/festive
Dear Mr Wells
Request for Information
Thank you for your request received on 3 January 2020. This correspondence
is our acknowledgement of your request. Please note the reference number
and refer to it in any future correspondence.
Depending on the type of request, it will be handled under the Freedom of
Information Act 2000, the Environmental Information Regulations 2004, or
the Data Protection Act (DPA).
For Freedom of Information Act 2000 or Environmental Information
Regulations 2004, the statutory deadline is 20 working days. However, in
some cases, for Environmental Information Regulations 2004 the deadline
may be extended to 40 working days. If this is the case, we will write to
explain that to you.
For the DPA, the statutory deadline is one month. However, in some cases
the deadline can be extended. If this is the case, we will write to you
and explain why we are extending the deadline.
If you combine a FOI/EIR request with a DPA request, we will log each as a
separate request.
If we hold this information, we will let you know and in most cases supply
it to you. You may request a particular format for receiving the
information and we will do our best to accommodate. In most cases, we will
respond by email or letter in 12 point Arial font. If you have a
particular need to receive the material in a different format, please let
us know.
If you make a DPA request electronically, we will respond electronically.
In some cases, the information you request will be exempt from disclosure.
What this means is that the legislation allows the Council to refuse to
provide the information. Where this occurs, we will tell you the reasons
why and we will explain how to appeal that decision.
If your request refers to a third party, then they may be consulted about
disclosing the information before we decide whether to release the
information to you. For example, if someone asks about a contract with a
supplier, we will contact the supplier to consider their views about
disclosing the information.
In some cases, we may require a payment to cover photocopying, postage, or
other production costs on requests that require large amounts of
photocopying. However, we will discuss this with you and look for ways to
provide the information in electronic formats if possible. If a payment
is required, it must be provided before we can send you the information.
If a payment is required, the 20 working day time limit for responses is
suspended until the payment is received.
We may also need to contact you to clarify your request. We are obliged to
do this under s.16 of the FOIA, which refers to the duty to provide advice
and assistance to applicants. When we ask to clarify your request, the 20
working day countdown stops until we hear back from you. If you have not
contacted us about the request within 30 calendar days, we will close it.
Please note that your request and our response may be put on the Council’s
disclosure log. What this means is that we keep a log of all the requests
and responses if anyone wants to look at them. When we put the request and
response on the log, we remove the applicant’s name and any personal
references. In any case, where personal information remains, it will be
done in accordance with the Data Protection Act (DPA).
Please note that DPA request do not have a disclosure log. They are never
placed in the public domain.
If you have any questions or need further information, then please
contact:
The Information Management Team
Durham County Council
Assistant Chief Executive’s Office
Room 4/140
County Hall
Durham
DH1 5UF
Email: [email address]
Further information is also available from the Information Commissioner
at:
Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Telephone: 0303 123 1113
Fax: 01625 524 510
Email: [email address]
www.informationcommissioner.gov.uk
Yours sincerely
The Information Management Team
NOTE: Please do not edit the subject line when replying to this email.
Durham County Council
This email contains proprietary confidential information some or all of
which may be legally privileged and/or subject to the provisions of
privacy legislation. It is intended solely for the addressee.
If you are not the intended recipient, an addressing or transmission error
has misdirected this e-mail; you must not use, disclose, copy, print or
disseminate the information contained within this e-mail. Please notify
the author immediately by replying to this email.
Any views expressed in this email are those of the individual sender,
except where the sender specifically states these to be the views of
Durham County Council
This email has been scanned for all viruses and all reasonable precautions
have been taken to ensure that no viruses are present. Durham County
Council cannot accept responsibility for any loss or damage arising from
the use of this email or attachments.
Dear Mr Wells
Freedom of Information Act 2000
I am writing to ask you to clarify your request.
Your request has been addressed to the Police and Crime Panel which is
essentially a committee of Durham County Council (DCC) however the office
of the Police Crime and Victims Commissioner (PCVC) is its own entity and
has its own procedures. Please can you therefore clarify whether you want
information relating to the procedures of PCVC or the procedures relating
to DCC.
I will not be able to take this matter further without this extra
information from you. Please let me know by 7 February 2020.
If I do not hear from you within the timeframe provided, I shall take it
that you do not wish to pursue this request and will consider the request
closed.
If you need assistance, please contact me on 03000
268036 or [email address].
Yours sincerely
Christine Paciorek
Freedom of Information and Data Protection Officer
Transformation and Partnerships
03000 268036
[email address]
NOTE: Please do not edit the subject line when replying to this email.
Durham County Council
This email contains proprietary confidential information some or all of
which may be legally privileged and/or subject to the provisions of
privacy legislation. It is intended solely for the addressee.
If you are not the intended recipient, an addressing or transmission error
has misdirected this e-mail; you must not use, disclose, copy, print or
disseminate the information contained within this e-mail. Please notify
the author immediately by replying to this email.
Any views expressed in this email are those of the individual sender,
except where the sender specifically states these to be the views of
Durham County Council
This email has been scanned for all viruses and all reasonable precautions
have been taken to ensure that no viruses are present. Durham County
Council cannot accept responsibility for any loss or damage arising from
the use of this email or attachments.
Dear Mr Wells
Freedom of Information Act 2000
I am writing to ask you to clarify your request.
When you ask for
4) a copy of any instructions given to staff members to reduce data
security breaches, for example double checking work
What do you mean? Do you mean as a guidance note published on the intranet
or do you mean any advice and guidance that might have been provided since
2009?
Please be aware that since 2009 officers in the information management
team as well as officers in legal services and internal audit have
regularly provided advice and assistance to staff to reduce the risks of
data breaches through emails, conversations, discussions at meetings, and
through a variety of ad hoc methods. An attempt to locate and extract
these would exceed the fees limit. Therefore we would ask that you be more
specific in your request and indicate what recorded information you
require and focus on a time period as that would help us to determine the
best way to locate and extract the recorded information you require.
I will not be able to take this matter further without this extra
information from you. Please let me know by 14 February 2020.
If I do not hear from you within the timeframe provided, I shall take it
that you do not wish to pursue this request and will consider the request
closed.
If you need assistance, please contact me on 03000
268036 or [email address].
Yours sincerely
Christine Paciorek
Freedom of Information and Data Protection Officer
Transformation and Partnerships
03000 268036
[email address]
NOTE: Please do not edit the subject line when replying to this email.
Durham County Council
This email contains proprietary confidential information some or all of
which may be legally privileged and/or subject to the provisions of
privacy legislation. It is intended solely for the addressee.
If you are not the intended recipient, an addressing or transmission error
has misdirected this e-mail; you must not use, disclose, copy, print or
disseminate the information contained within this e-mail. Please notify
the author immediately by replying to this email.
Any views expressed in this email are those of the individual sender,
except where the sender specifically states these to be the views of
Durham County Council
This email has been scanned for all viruses and all reasonable precautions
have been taken to ensure that no viruses are present. Durham County
Council cannot accept responsibility for any loss or damage arising from
the use of this email or attachments.
Dear Mr Wells
Freedom of Information Act 2000
I am writing to ask you to clarify your request.
When you ask for
4) a copy of any instructions given to staff members to reduce data
security breaches, for example double checking work
What do you mean? Do you mean as a guidance note published on the intranet
or do you mean any advice and guidance that might have been provided since
2009?
Please be aware that since 2009 officers in the information management
team as well as officers in legal services and internal audit have
regularly provided advice and assistance to staff to reduce the risks of
data breaches through emails, conversations, discussions at meetings, and
through a variety of ad hoc methods. An attempt to locate and extract
these would exceed the fees limit. Therefore we would ask that you be more
specific in your request and indicate what recorded information you
require and focus on a time period as that would help us to determine the
best way to locate and extract the recorded information you require.
I will not be able to take this matter further without this extra
information from you. Please let me know by 14 February 2020.
If I do not hear from you within the timeframe provided, I shall take it
that you do not wish to pursue this request and will consider the request
closed.
If you need assistance, please contact me on 03000
268036 or [email address].
Yours sincerely
Christine Paciorek
Freedom of Information and Data Protection Officer
Transformation and Partnerships
03000 268036
[email address]
NOTE: Please do not edit the subject line when replying to this email.
Durham County Council
This email contains proprietary confidential information some or all of
which may be legally privileged and/or subject to the provisions of
privacy legislation. It is intended solely for the addressee.
If you are not the intended recipient, an addressing or transmission error
has misdirected this e-mail; you must not use, disclose, copy, print or
disseminate the information contained within this e-mail. Please notify
the author immediately by replying to this email.
Any views expressed in this email are those of the individual sender,
except where the sender specifically states these to be the views of
Durham County Council
This email has been scanned for all viruses and all reasonable precautions
have been taken to ensure that no viruses are present. Durham County
Council cannot accept responsibility for any loss or damage arising from
the use of this email or attachments.
Dear Mr Wells
Your request 1041969
You did not respond to our request for clarification by the deadline of 14
February 2020. I can confirm therefore that your request has now been
withdrawn.
If you have any questions regarding this matter please do not hesitate to
contact me.
Yours sincerely
Christine Paciorek
Freedom of Information and Data Protection Officer
Transformation and Partnerships
03000 268036
[email address]
NOTE: Please do not edit the subject line when replying to this email.
Durham County Council
This email contains proprietary confidential information some or all of
which may be legally privileged and/or subject to the provisions of
privacy legislation. It is intended solely for the addressee.
If you are not the intended recipient, an addressing or transmission error
has misdirected this e-mail; you must not use, disclose, copy, print or
disseminate the information contained within this e-mail. Please notify
the author immediately by replying to this email.
Any views expressed in this email are those of the individual sender,
except where the sender specifically states these to be the views of
Durham County Council
This email has been scanned for all viruses and all reasonable precautions
have been taken to ensure that no viruses are present. Durham County
Council cannot accept responsibility for any loss or damage arising from
the use of this email or attachments.
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