Thank you for your information request. 

Please note:  A new unitary Dorset Council was created from 1 April 2019
covering the areas/services of the following abolished councils – Dorset
County Council, East Dorset District Council, North Dorset District
Council, Purbeck District Council, West Dorset District Council and
Weymouth & Portland Borough Council.  You will receive one response from
Dorset Council.  Over time all information requests to Dorset Council will
be answered for the whole Dorset Council area.  However, during this
transition period, it may sometimes be necessary to provide information
based on some or all of the legacy councils. 

If you have submitted a request for non-personal recorded information, it
will be dealt with under the Freedom of Information Act 2000 (FOIA) or the
Environmental Information Regulations 2004 (EIR).  Requests for
environmental information must be dealt with under the EIR because
environmental information is not within the scope of the FOIA.

You will receive a response within 20 working days in line with the
FOIA/EIR.  If the request will take any longer to process (e.g., if we
need to consult third parties or seek clarification from you) we will let
you know.

More details about FOIA/EIR requests can be found at

[1]www.dorsetcouncil.gov.uk/foi

If you wish to request information that is your own (or someone else’s)
personal data, it will be dealt with as a Subject Access Request (SAR) and
will be answered within one month.  More details about SAR requests can be
found at

[2]www.dorsetcouncil.gov.uk/dataprotection

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use of the individual or entity to whom they are addressed. It may contain
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notify the sender immediately. All traffic may be subject to recording
and/or monitoring in accordance with relevant legislation. Any views
expressed in this message are those of the individual sender, except where
the sender specifies and with authority, states them to be the views of
Dorset Council. Dorset Council does not accept service of documents by fax
or other electronic means. Virus checking: Whilst all reasonable steps
have been taken to ensure that this electronic communication and its
attachments whether encoded, encrypted or otherwise supplied are free from
computer viruses, Dorset Council accepts no liability in respect of any
loss, cost, damage or expense suffered as a result of accessing this
message or any of its attachments. For information on how Dorset Council
processes your information, please see www.dorsetcouncil.gov.uk/416433

References

Visible links
1. http://www.dorsetcouncil.gov.uk/foi
2. http://www.dorsetcouncil.gov.uk/dataprot...

Dear Mr Wells,

Information Request - reference no. DC1322

Thank you for your information request under the Freedom of Information
Act 2000 (FOIA).

We would like to ask you for some clarification; the Dorset Police and
Crime Panel is not a separate legal entity that is accountable under the
FOIA, but is a joint panel between three authorities; Dorset Council,
Bournemouth Christchurch and Poole Council (our neighbouring authority)
and the Office of the Dorset Police and Crime Commissioner. Can you please
therefore confirm which authority you would like to request this
information from?

Please respond as soon as you can, so that we can proceed with your
request. In the meantime, your request has been put on hold. Once your
clarification is received, the 20 working day deadline for us to respond
to your request will begin. 

However, if we do not receive your clarification within one calendar month
of this email, we will assume that you no longer require this information
and we will take no further action. Under Section 1(3) of the FOIA, a
public authority need not comply with a request unless any further
information reasonably required to locate the information is supplied.

Yours sincerely,

Information Compliance Team

Assurance

Dorset Council

[1]Dorset Council Data Protection Page

[2]Dorset Council FOI Page

[3]dorsetcouncil.gov.uk

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Dear Mr Wells,

Thank you for clarifying this. We will now process your request
accordingly, though we will only be able to provide information for our
own authority.

With regards to Bournemouth Christchurch and Poole Council you will need
to submit your request to them directly; their WhatDoTheyKnow page is
here: [1]https://www.whatdotheyknow.com/body/bcp_....

We see on WhatDoTheyKnow that you have already submitted your request
directly to the Office of the Dorset Police and Crime Commissioner so that
should already be in hand.

Yours sincerely,

Information Compliance Team

Assurance

Dorset Council

[2]Dorset Council Data Protection Page

[3]Dorset Council FOI Page

[4]dorsetcouncil.gov.uk

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Dear Mr Wells,

Information Request – reference no. DC1322

Further to our email below, we have now processed your information request
under the Freedom of Information Act 2000 (FOIA).

Our response is as follows:

1) please can you send me a copy of the current subject access request
acknowledgment AND response letter that you use

Please find these attached, plus our response to other individual rights
requests.

2) a copy of the last 5 dpias completed

Dorset Council was established on 1^st April 2019. We have only recently
(January 2020) adopted a corporate DPIA template and central register, and
whilst a number are now in progress, none are yet finalised and ready for
publication. The DPIAs we have in progress or about to start include: 1)
Unreasonable Contacts database; 2) Whole Family Working information
sharing; 3) Office 365 Data Loss Prevention; and 4) Technology solutions
that could be used in Social Care.

3) a copy of any internal mandatory information governance training that
you give to staff which was written in the last 2 years including
presentation slides and videos and any other media

Please see the Information Governance Guide attached.

4) a copy of any instructions given to staff members to reduce data
security breaches, for example double checking work

See the Information Governance Guide. In addition, please see the
attachment ‘Hidden Information Intranet Guidance’.

5) a copy of any policies implemented in the last 2 years within the
organisation to help reduce the environmental impact that the organisation
has?

Following the creation of Dorset Council, the council has agreed a policy
incorporating the political vision of our new councillors and the
priorities expressed by residents, town and parish councils, businesses
and representatives from the public, private and voluntary sectors. The
‘Dorset Council Plan’ sets out the council’s ambitions for the next four
years and makes delivering sustainable development whilst protecting and
enhancing Dorset’s environment a leading priority. Information about how
the council will deliver on enhancing and protecting Dorset’s environment
is available here:
[1]www.dorsetcouncil.gov.uk/your-council/about-your-council/dorset-council-plan/unique-environment.aspx

6) please can I have a copy of the risk rating that you use to evaluate
data security incidents?

Not specifically for evaluating security incidents, although we have a
general risk assessment methodology used to evaluate all types of
corporate risk.

You may wish to know that you can submit requests to Dorset Council via
our e-form at
[2]https://www.dorsetcouncil.gov.uk/your-co....

If you are unhappy with the way your request has been handled, you may ask
for an internal review. Please email [3][email address] or
write to FOI Team, County Hall, Colliton Park, Dorchester, Dorset, DT1 1XJ
if you wish to request a review. If you are not content with the outcome
of the internal review, you then have the right to apply directly to the
Information Commissioner for a decision. The Information Commissioner can
be contacted at: Information Commissioner’s Office, Wycliffe House, Water
Lane, Wilmslow, Cheshire SK9 5AF.

The copyright in any information provided may belong to another person and
is protected under the Copyright Designs and Patents Act 1988. Although
this does not stop us from copying information to you, it means that
unless the Act allows you to copy the information, you must not copy it
without the permission of the person who owns the copyright.

Yours sincerely,

Information Compliance Team

Assurance

Dorset Council

[4]Dorset Council Data Protection Page

[5]Dorset Council FOI Page

[6]dorsetcouncil.gov.uk

From: Freedom of Information
Sent: 06 January 2020 09:35
To: [FOI #631396 email]
Subject: RE: Freedom of Information request - Docs

Dear Mr Wells,

Thank you for clarifying this. We will now process your request
accordingly, though we will only be able to provide information for our
own authority.

With regards to Bournemouth Christchurch and Poole Council you will need
to submit your request to them directly; their WhatDoTheyKnow page is
here: [7]https://www.whatdotheyknow.com/body/bcp_....

We see on WhatDoTheyKnow that you have already submitted your request
directly to the Office of the Dorset Police and Crime Commissioner so that
should already be in hand.

Yours sincerely,

Information Compliance Team

Assurance

Dorset Council

[8]Dorset Council Data Protection Page

[9]Dorset Council FOI Page

[10]dorsetcouncil.gov.uk

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