This is an automated response and confirmation that we have received your
email. We will aim to respond to you within the next three working days.  

Due to an unprecedented volume of Freedom of Information Requests
currently, it is likely that some requests may go beyond the 20 working
days, we are working as hard as possible to respond in a timely manner. 

Our office hours are 08.30-17.00 Monday – Thursday and 08.30-16.00 on
Friday. We are closed Saturdays, Sundays and Bank Holidays. 

Kind regards

FOI Team

This email, including attachments, may contain confidential information.
If you have received it in error, please notify the sender by reply and
delete it immediately. Views expressed by the sender may not be those of
Oxfordshire County Council. Council emails are subject to the Freedom of
Information Act 2000. [1]email disclaimer. For information about how
Oxfordshire County Council manages your personal information please see
our [2]Privacy Notice.

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Dear Debbie,

Thank you for contacting Oxfordshire County Council.

The Council considers that your request does not meet the requirements of section 8(1)(d) of the Freedom of Information Act 2000 (FOIA). Section 8(1)(d) provides that a request is only valid if it:

a) Is in writing,
b) States the name of the applicant and an address for correspondence, and
c) Describes the information requested.

In this case, the Council considers that you have not provided a valid name for the purposes of section 8(1)(b). In the following circumstances, a request will not be valid:

1. No name is provided;
2. The request is signed ‘anonymous’ or similar; 3. The request is signed by a name which appears to be pseudonymous, for example ‘Mickey Mouse’; 4. Only the first name of the requestor has been provided; 5. Only the last name of the requestor has been provided; and 6. Only the first name and last initial of the requestor is provided, for example ‘John S’

With this in mind, the Council cannot accept your request until you provide a valid name which provides, at least, the initial of your first name and your full surname, for example ‘Mr J Smith’. Upon receipt of this, the Council will be in a position to progress your request accordingly.

Kind regards
Renata

Renata Malinowski
Freedom of Information Support Officer

Voice of the Customer Team
Customers and Organisational Development

Oxfordshire County Council
Email: [email address]
www.oxfordshire.gov.uk

show quoted sections

Dear Ms Brooks,

Thank you for contacting Oxfordshire County Council and providing us with your full contact details and name. Unfortunately you have not provided us with a copy of your original request regarding DJS field and data services and I would be very grateful if you could send us a copy of your FOI request.

Kind regards
Renata

Renata Malinowski
Freedom of Information Support Officer

Voice of the Customer Team
Customers and Organisational Development

Oxfordshire County Council
Email: [email address]
www.oxfordshire.gov.uk

show quoted sections

Our reference: 20814 EIR

Dear Ms Brooks,

Thank you for your request of 19 December 2022 in which you asked for the
following information:

DJS Field and Data Services provided a report, in the name of Lyn Allen
which has been submitted to Cabinet as evidence of the analysis performed
on the traffic filter consultation.

Please supply:

- a copy of the engagement letter between OCC and DJS for this report

- a copy of the minutes/notes of any formal scoping, progress or debrief
(or similar) meetings held with DJS either virtually or in person or
confirmation that no such minuted meetings took place between 1 January
2022 and 28 November 2022

- a copy of all emails exchanged between any member of the DJS team,
including but not restricted to Lyn Allen, and any member or officer of
OCC between 1 January 2022 and 28 November 2022

- a copy of any teams chat or similar online messaging conversations that
occurred between DJA and OCC between 1 January 2022 and 28 November 2022

- a copy of the search methodology used by OCC to provide this email
extract, including details of any server searches

Your request is being considered and you will receive the information
requested as soon as possible and in any event within the next 20 working
days in compliance with the Environmental Information Regulations
2004/Freedom of Information Act 2000, unless an exception applies. This
means that the council will respond to you by the end of 20 January 2023.

If appropriate, the information requested can be made available in
alternative formats, including other languages, Braille, large print, and
audiocassette. If you require any of these formats then please let me
know.

Please contact me if you have any have further enquiries about your
request. I would be grateful if you could quote the reference number given
at the top of this email.

Kind regards,

Renata

Renata Malinowski

Freedom of Information Support Officer

Voice of the Customer Team

Customers and Organisational Development

Oxfordshire County Council

Email:  [1]FOI-E&[email address]

[2]www.oxfordshire.gov.uk

This email, including attachments, may contain confidential information.
If you have received it in error, please notify the sender by reply and
delete it immediately. Views expressed by the sender may not be those of
Oxfordshire County Council. Council emails are subject to the Freedom of
Information Act 2000. [3]email disclaimer. For information about how
Oxfordshire County Council manages your personal information please see
our [4]Privacy Notice.

References

Visible links
1. mailto:FOI-E&[email%20address]
2. http://www.oxfordshire.gov.uk/
3. https://www.oxfordshire.gov.uk/emaildisc...
4. https://www.oxfordshire.gov.uk/council/a...

Our reference: 20814 EIR

Dear Ms Brooks,

Unfortunately, the Council is unable to supply you with a response to this
request today.  Please accept the Council’s apologies for this delay.

Please be assured that the Council is actively working on this request and
will respond to you in full as soon as possible.

As the Council has not met the statutory deadline for responding to this
request, you do have the right to request an Internal Review now. However,
you may wish to reserve your right to do this until you have received and
considered the Council’s response.

If you have any queries in the meantime, please do not hesitate to contact
us at this email.

Kind regards

Renata

Renata Malinowski

Freedom of Information Support Officer

Voice of the Customer Team

Customers and Organisational Development

Oxfordshire County Council

Email:  [1]FOI-E&[email address]

[2]www.oxfordshire.gov.uk

This email, including attachments, may contain confidential information.
If you have received it in error, please notify the sender by reply and
delete it immediately. Views expressed by the sender may not be those of
Oxfordshire County Council. Council emails are subject to the Freedom of
Information Act 2000. [3]email disclaimer. For information about how
Oxfordshire County Council manages your personal information please see
our [4]Privacy Notice.

References

Visible links
1. mailto:FOI-E&[email%20address]
2. http://www.oxfordshire.gov.uk/
3. https://www.oxfordshire.gov.uk/emaildisc...
4. https://www.oxfordshire.gov.uk/council/a...

Our reference:  20814 EIR

Dear Ms Brooks,

Thank you for your request of 19 December 2022 in which you asked for the
following information.  Please find our response below in bold:

DJS Field and Data Services provided a report, in the name of Lyn Allen
which has been submitted to Cabinet as evidence of the analysis performed
on the traffic filter consultation.

Please supply:

- a copy of the engagement letter between OCC and DJS for this report

Please find attached copy of the following. 

Traffic filter survey Award Letter DJS REDACTED.pdf

- a copy of the minutes/notes of any formal scoping, progress or debrief
(or similar) meetings held with DJS either virtually or in person or
confirmation that no such minuted meetings took place between 1 January
2022 and 28 November 2022

- a copy of all emails exchanged between any member of the DJS team,
including but not restricted to Lyn Allen, and any member or officer of
OCC between 1 January 2022 and 28 November 2022

Please find attached the following copies of correspondence, and
separately, attachments which form part of the email correspondence
provided. 

Correspondence:

┌────────────────────────────────────────────────────────────────────────┐
│Accessible report REDACTED.pdf │
├────────────────────────────────────────────────────────────────────────┤
│Draft 2 OCC8744 - Traffic Filters pre-ETRO survey - Report REDACTED.pdf │
├────────────────────────────────────────────────────────────────────────┤
│Email responses REDACTED.pdf │
├────────────────────────────────────────────────────────────────────────┤
│Hardcopy responses REDACTED.pdf │
├────────────────────────────────────────────────────────────────────────┤
│Meeting actions_traffic filter consultation analysis 1 REDACTED.pdf │
├────────────────────────────────────────────────────────────────────────┤
│Meeting actions_traffic filter consultation analysis 2 REDACTED.pdf │
├────────────────────────────────────────────────────────────────────────┤
│Meeting actions_traffic filter consultation analysis 3 REDACTED.pdf │
├────────────────────────────────────────────────────────────────────────┤
│Notes from DJS traffic filter meeting REDACTED.pdf │
├────────────────────────────────────────────────────────────────────────┤
│OCC traffic filters consultation analysis REDACTED.pdf │
├────────────────────────────────────────────────────────────────────────┤
│OCC8744 - Traffic Filters pre-ETRO survey - Draft 3 REDACTED.pdf │
├────────────────────────────────────────────────────────────────────────┤
│OCC8744 - Traffic Filters pre-ETRO survey - Draft 4 REDACTED.pdf │
├────────────────────────────────────────────────────────────────────────┤
│OCC8744 - Traffic Filters pre-ETRO survey - Final.pdf │
├────────────────────────────────────────────────────────────────────────┤
│OCC8744 - Traffic Filters pre-ETRO survey - Final accessible.pdf │
├────────────────────────────────────────────────────────────────────────┤
│OCC8744 - Traffic Filters pre-ETRO survey - Report - Draft 1 │
│REDACTED.pdf │
├────────────────────────────────────────────────────────────────────────┤
│OCC8744 - Traffic Filters pre-ETRO survey - Report - Draft 1(1).pdf │
├────────────────────────────────────────────────────────────────────────┤
│OCC8744 - Traffic Filters pre-ETRO survey - Report - Draft 2.pdf │
├────────────────────────────────────────────────────────────────────────┤
│Oxford Traffic Filters REDACTED.pdf │
├────────────────────────────────────────────────────────────────────────┤
│Quote for FOI REDACTED.pdf │
├────────────────────────────────────────────────────────────────────────┤
│Scanned_Hardcopy response Q10_12.pdf │
├────────────────────────────────────────────────────────────────────────┤
│Traffic filter codeframe REDACTED.pdf │
├────────────────────────────────────────────────────────────────────────┤
│Traffic filter key themes REDACTED.pdf │
├────────────────────────────────────────────────────────────────────────┤
│Traffic filter report feedback final version REDACTED.pdf │
├────────────────────────────────────────────────────────────────────────┤
│Traffic filter report feedback REDACTED.pdf │
├────────────────────────────────────────────────────────────────────────┤
│Traffic filter stakeholder responses REDACTED.pdf │
├────────────────────────────────────────────────────────────────────────┤
│Traffic filters draft report REDACTED.pdf │
├────────────────────────────────────────────────────────────────────────┤
│Traffic Filters pre-ETRO survey - Final.pdf │
├────────────────────────────────────────────────────────────────────────┤
│Traffic filters report catch up REDACTED.pdf │
└────────────────────────────────────────────────────────────────────────┘

Correspondence attachments:

┌────────────────────────────────────────────────────────────────────────┐
│1_Consultation_On_Trial_Traffic_Filters_2022_Aditi_REDACTED.xlsx │
├────────────────────────────────────────────────────────────────────────┤
│Copy of 1_Consultation_On_Trial_Traffic_Filters_2022 REDACTED.xlsx │
├────────────────────────────────────────────────────────────────────────┤
│OCC8744 codeframes.xlsx │
├────────────────────────────────────────────────────────────────────────┤
│Oxon postcodes 12-9-22 with RCU11 REDACTED.csv │
├────────────────────────────────────────────────────────────────────────┤
│Postcodes in TF Permit Area_TableToExcel.xlsx │
├────────────────────────────────────────────────────────────────────────┤
│Traffic Filters Format.xlsx │
└────────────────────────────────────────────────────────────────────────┘

- a copy of any teams chat or similar online messaging conversations that
occurred between DJA and OCC between 1 January 2022 and 28 November 2022

There aren’t any Teams chats or similar online messaging between OCC and
DJS, so these cannot be provided. 

- a copy of the search methodology used by OCC to provide this email
extract, including details of any server searches

DJS were asked to provide OCC with all correspondence, in relation to the
traffic filter project, it holds between itself and OCC.  So includes
correspondence from DJS to OCC as well correspondence from OCC to DJS. 
Except for duplicates, all correspondence provided by DJS are being made
available in response to this information request.  

The Council has redacted the following information from the disclosure:

 1. The names and contact details of Council employees whose roles are not
sufficiently senior to warrant the inclusion of this information,
 2. The mobile telephone numbers of all Council staff and
 3. The names, addresses and contact details of some third parties who are
not Council staff.

The Council considers that this information is exempt from disclosure
under section 40(2) of the Freedom of Information Act 2000 (“FOIA”). 
Section 40(2) provides that information shall not be disclosed where it
constitutes the personal data of someone other than the applicant and that
disclosure would satisfy one of the following three conditions: 

 1. That disclosure would breach any of the data protection principles or
would do so if the exemptions in section 24(1) of the Data Protection
Act 2018 (manual unstructured data held by public authorities) were
disregarded.;  
 2. That the disclosure of the information to a member of the public
otherwise than under this Act would contravene Article 21 of the GDPR
(general processing: right to object to processing); or 
 3. That on a request under Article 15(1) of the GDPR (general processing:
right of access by the data subject) for access to personal data, the
information would be withheld in reliance on provision made by or
under section 15, 16 or 26 of, or Schedule 2, 3 or 4 to, the Data
Protection Act 2018, or (b)on a request under section 45(1)(b) of that
Act (law enforcement processing: right of access by the data subject),
the information would be withheld in reliance on subsection (4) of
that section 

In this case, the relevant condition is the first condition. 
Specifically, the council considers that the first data protection
principle would be breached; namely that disclosure would not be fair for
the following reasons:  

▪ The reasonable expectations of the data subject(s) and the nature of
the information itself leads the Council to conclude that the data
subject(s) could not reasonably expect that this information would be
disclosed into the public domain; 
▪ That the legitimate interests in the public having access to this
information do not outweigh the interests in preserving the rights and
freedoms of the data subject 

In reaching this decision, the Council noted that the following
consequences may occur if this information was disclosed: 

▪ Disclosure may lead to the data subject(s) receiving unwanted and
unnecessary correspondence and
▪ The data subjects would not expect this information to be released.

Internal review

If you are dissatisfied with the service or response to your request, you
can ask for an internal review as follows:

• Contact the Freedom of Information team in Customers and
Organisational Development: [1][Oxfordshire County Council request
email] 
• Write to the Freedom of Information team at the FREEPOST address:

Freedom of Information Team
Oxfordshire County Council
FREEPOST RTLL-ECKS-GLUA
Oxford OX1 1YA

If you remain dissatisfied with the handling of your request or complaint,
you have a right to appeal to the Information Commissioner at:

The Information Commissioner's Office,

Wycliffe House,

Water Lane,

Wilmslow,

Cheshire,

SK9 5AF

Telephone: 0303 123 1113

Website: [2]www.ico.gov.uk

Please let me know if you have further enquiries. I would be grateful if
you could use the reference number given at the top of this email.

Yours sincerely,

Aron Wisdom

Programme Lead

Transport and Infrastructure

Oxfordshire County Council

Email: [3][email address]

[4]www.oxfordshire.gov.uk

This email, including attachments, may contain confidential information.
If you have received it in error, please notify the sender by reply and
delete it immediately. Views expressed by the sender may not be those of
Oxfordshire County Council. Council emails are subject to the Freedom of
Information Act 2000. [5]email disclaimer. For information about how
Oxfordshire County Council manages your personal information please see
our [6]Privacy Notice.

References

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Dear Ms Brooks,

Please find attached part 2 of your Environmental request 20814 EIR.

Kind regards

Renata

Renata Malinowski

Freedom of Information Support Officer

Voice of the Customer Team

Customers and Organisational Development

Oxfordshire County Council

Email:  [1]FOI-E&[email address]

[2]www.oxfordshire.gov.uk

This email, including attachments, may contain confidential information.
If you have received it in error, please notify the sender by reply and
delete it immediately. Views expressed by the sender may not be those of
Oxfordshire County Council. Council emails are subject to the Freedom of
Information Act 2000. [3]email disclaimer. For information about how
Oxfordshire County Council manages your personal information please see
our [4]Privacy Notice.

References

Visible links
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