Disclosing information of discussions ( in terms of consultation response) for planning application 20/01139/FUL/ Your ref: WA/2020/128417/02-L01

salvador exposito made this Freedom of Information request to Environment Agency

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Dear Environment Agency,
REF: WA/2020/128417/02-L01

Would you be able to disclose information of discussions between you and the the Planning Department regarding planning application 20/01139/FUL/ Your ref: WA/2020/128417/02-L01:

When consulted, in the circumstances set out in Article 22 of the Development Management Procedure Order, consultees are under a duty to provide a “substantive response” (as defined in that Article). Local planning authorities must provide such consultees with the information that will enable them to provide a substantive response.

Based on the information above we request the following information:

- the document on which the views of consultees were sought

- the exact day on which the last of documents from the planning department was received before the submission of your first objection on 19 October 2020.

- Any other documentation emails between the planning department and your organization regarding this development.

- Have you responded to this consultation within the 21 day period beginning with the day on which the last document from the planning department was send to you?

- If the 21 days were not enough to reply to this consultation, did you inform the Local Planning Authority without delay that you required additional time?

Kind regards,

Salvador Exposito

Enquiries, Unit, Environment Agency

5 Attachments

Please note this is an auto reply message.

 

Thank you – the Environment Agency has received your email.

 

Due to the ongoing COVID-19 pandemic which is affecting staff and
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Freedom of Information Act and Environmental Information Regulations state
that a public authority must respond to requests for information within 20
working days.

 

However due to the ongoing COVID-19 pandemic affecting staff and resources
we may take longer than the 20 working days to reply. We will aim to
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For information on what you can expect from us and our full service
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Enquiries, Unit, Environment Agency

6 Attachments

Good Afternoon

 

In order to forward your enquiry through to the relevant area team could
you please provide further details;

 

·        The site location including postcode or a national grid reference
of the site

·        What the application was for e.g a permit application

 

Once this information has been received I can pass your email to the
correct team.

 

 

Kind Regards

 

Customer Service Adviser

National Customer Contact Centre – Part of Operations, Regulation, and
Customer

Environment Agency

 

( Tel: 03708 506 506

: Web Site: [1]www.gov.uk/environment-agency

 

Click an icon to keep in touch with us:-

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[7]cid:image006.png@01D5FC7D.D1A10540

 

 

 

 

 

 

show quoted sections

Dear Enquiries, Unit,

Good Afternoon

· The site location including postcode or a national grid reference
of the site

Cherwell House, Osney Lane, Oxford OX1 1BZ

· What the application was for e.g a permit application

20/01139/FUL | Erection of additional second and third floors to provide 26 no. en-suite student bedrooms and 2 x 1-bed warden flats. Alterations including re-cladding of the existing building. Extension of existing bin store and erection of new bike shelter. (Amended plans) (Amended description) | Cherwell House Osney Lane Oxford OX1 1BZ

Issues related to the sewer capacity at Mill Street (OX20AJ). Several rising mains (potentially 7) enter to the MH SP50064001 and there are concerts about the ability of this sewer to deal with the additional input from Cherwell house development and other development already approved in the area but not register by Thames water in the system.

I hope this will help

Yours sincerely,

salvador exposito

Enquiries, Unit, Environment Agency

5 Attachments

Please note this is an auto reply message.

 

Thank you – the Environment Agency has received your email.

 

Due to the ongoing COVID-19 pandemic which is affecting staff and
resources within the Environment Agency, we may take longer than the
normal 10 working days we aim to reply by.

 

Freedom of Information Act and Environmental Information Regulations state
that a public authority must respond to requests for information within 20
working days.

 

However due to the ongoing COVID-19 pandemic affecting staff and resources
we may take longer than the 20 working days to reply. We will aim to
provide an answer as soon as we can.  

 

For information on what you can expect from us and our full service
commitment to you then please visit our website: 

[1]https://www.gov.uk/government/publicatio...

 

If you have made a data request, you may wish to look at
[2]www.data.gov.uk to see if the data you have requested is available
online.
  

Usually we make no charge for providing information. In some cases we may
make a charge for licensed re-use of our data. Where this is the case, we
will notify you in advance.

 

If you have provided any personal information (also called personal data)
in your enquiry, the Environment Agency will follow all applicable UK and
EU data protection laws in how we treat it. We may use your information to
help you with your enquiry, if necessary. More details on your rights and
how we will process your personal information can be found in our Personal
Information Charter:

[3]https://www.gov.uk/government/organisati...

 

Environmental Incident

 

If your email was to report an environmental incident i.e. pollution, fish
in distress, dumping of hazardous waste etc. then please call our
Freephone 24 hour Incident Hotline on 0800 80 70 60.   

 

For more details about incident reporting please see our website:

[4]https://www.gov.uk/report-an-environment...

Kind Regards,

 

National Customer Contact Centre - Part of National Operations Services

( Tel: 03708 506 506

: Web Site: [5]www.gov.uk/environment-agency

 

Click an icon to keep in touch with us:-

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Enquiries, Unit, Environment Agency

5 Attachments

Good afternoon,

 

I have passed your e-mail to the local customer team who will deal with
your request.

The Freedom of Information Act and Environmental Information Regulations
state that a public authority must respond to requests for information
within 20 working days.

However due to the ongoing COVID-19 pandemic affecting staff and resources
we may take longer than the 20 working days to reply. We will aim to
provide an answer as soon as we can.

 

You can find more information about our service commitment by clicking on
the link below:

[1]https://www.gov.uk/government/publicatio...

You can contact our customer team directly on the contact details below,
or call the National Customer Contact Centre on 03708 506506 who will
transfer you to the area team.

 

Please quote your enquiry reference 201130/GA06  in any correspondence
with us regarding this matter. 

 

[2][email address]

 

Customers and Engagement

Environment Agency

Thames Area

Redkite House

Howbery Park

WALLINGFORD

OX10 8BD

 

 

Kind regards,

 

Gabriella Alfoldy

Customer Service Advisor

Environment Agency

Tel: 03708 506 506

Web Site: [3]https://www.gov.uk/environment-agency

 

Click an icon to keep in touch with us:-

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show quoted sections

Enquiries, Unit, Environment Agency

5 Attachments

Good afternoon,

 

I have passed your e-mail to the local customer team who will deal with
your request.

The Freedom of Information Act and Environmental Information Regulations
state that a public authority must respond to requests for information
within 20 working days.

However due to the ongoing COVID-19 pandemic affecting staff and resources
we may take longer than the 20 working days to reply. We will aim to
provide an answer as soon as we can.

 

You can find more information about our service commitment by clicking on
the link below:

[1]https://www.gov.uk/government/publicatio...

You can contact our customer team directly on the contact details below,
or call the National Customer Contact Centre on 03708 506506 who will
transfer you to the area team.

 

Please quote your enquiry reference 201130/GA06  in any correspondence
with us regarding this matter. 

 

[2][email address]

 

Customers and Engagement

Environment Agency

Thames Area

Redkite House

Howbery Park

WALLINGFORD

OX10 8BD

 

 

Kind regards,

 

Gabriella Alfoldy

Customer Service Advisor

Environment Agency

Tel: 03708 506 506

Web Site: [3]https://www.gov.uk/environment-agency

 

Click an icon to keep in touch with us:-

[4]cid:image001.gif@01D572D6.7E7F7DF0[5]cid:image002.gif@01D572D6.7E7F7DF0[6]cid:image003.gif@01D572D6.7E7F7DF0[7]cid:image004.gif@01D572D6.7E7F7DF0[8]cid:image005.gif@01D572D6.7E7F7DF0

 

 

 

 

show quoted sections

Dear Enquiries, Unit,

The response to my request has been delayed ,without a justification. Note that by law, the response to my request should normally have responded promptly and by 29 December 2020
According to section 10(1) the time limit for compliance is the twentieth working day following the date of receipt.

The Act makes this clear that “a public authority must comply with section 1(1) promptly and in any event not later than the twentieth working day following the date of receipt.”

Yours sincerely,

Salvador Exposito

Enquiries, Unit, Environment Agency

5 Attachments

Please note this is an auto reply message.

 

Thank you – the Environment Agency has received your email.

 

Due to the ongoing COVID-19 pandemic which is affecting staff and
resources within the Environment Agency, we may take longer than the
normal 10 working days we aim to reply by.

 

Freedom of Information Act and Environmental Information Regulations state
that a public authority must respond to requests for information within 20
working days.

 

However due to the ongoing COVID-19 pandemic affecting staff and resources
we may take longer than the 20 working days to reply. We will aim to
provide an answer as soon as we can.  

 

For information on what you can expect from us and our full service
commitment to you then please visit our website: 

[1]https://www.gov.uk/government/publicatio...

 

If you have made a data request, you may wish to look at
[2]www.data.gov.uk to see if the data you have requested is available
online.
  

Usually we make no charge for providing information. In some cases we may
make a charge for licensed re-use of our data. Where this is the case, we
will notify you in advance.

 

If you have provided any personal information (also called personal data)
in your enquiry, the Environment Agency will follow all applicable UK and
EU data protection laws in how we treat it. We may use your information to
help you with your enquiry, if necessary. More details on your rights and
how we will process your personal information can be found in our Personal
Information Charter:

[3]https://www.gov.uk/government/organisati...

 

Environmental Incident

 

If your email was to report an environmental incident i.e. pollution, fish
in distress, dumping of hazardous waste etc. then please call our
Freephone 24 hour Incident Hotline on 0800 80 70 60.   

 

For more details about incident reporting please see our website:

[4]https://www.gov.uk/report-an-environment...

Kind Regards,

 

National Customer Contact Centre - Part of National Operations Services

( Tel: 03708 506 506

: Web Site: [5]www.gov.uk/environment-agency

 

Click an icon to keep in touch with us:-

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Information in this message may be confidential and may be legally
privileged. If you have received this message by mistake, please notify
the sender immediately, delete it and do not copy it to anyone else. We
have checked this email and its attachments for viruses. But you should
still check any attachment before opening it. We may have to make this
message and any reply to it public if asked to under the Freedom of
Information Act, Data Protection Act or for litigation. Email messages and
attachments sent to or from any Environment Agency address may also be
accessed by someone other than the sender or recipient, for business
purposes.

References

Visible links
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2. http://www.data.gov.uk/
3. https://www.gov.uk/government/organisati...
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Enquiries_THM, Environment Agency

Dear Salvador Exposito,

THM199594

Thank you for your request for Disclosing information of discussions ( in terms of consultation response) for planning application 20/01139/FUL/ Your ref: WA/2020/128417/02-L01

Please accept our sincere apologies for the delay in processing your request. We are currently experiencing an extremely high volume of enquiries and our working patterns continue to be disrupted due to the coronavirus (COVID-19) pandemic.

We have prioritised your request and will respond as soon as we are able to do so.

Kind regards,

Customers & Engagement - Thames

External: 0203 025 9804

[email address]

Environment Agency | Red Kite House, Howbery Park, Wallingford, OX10 8BD

show quoted sections

salvador exposito

Dear Enquiries_THM,

The response to my request has been delayed now for nearly 2 months. I know that everyone is affected by the current pandemic but there is not excuse for not able to send a couple of emails as requested on the original petition. I believe that many of your workforce are currently working from home so I can't really understand how this has affected your ability of sending this information...

I reminder you again that with or without pandemic the act makes this clear that “a public authority must comply with section 1(1) promptly and in any event not later than the twentieth working day following the date of receipt.”

Yours sincerely,

salvador exposito

Enquiries_THM, Environment Agency

3 Attachments

[1]cid:image001.jpg@01D14A22.70FC2010

 

Dear Sir/Madam

 

Thank you – The Environment Agency has received your email.

 

In line with latest government advice on Coronavirus most of our teams are
now working from home and where necessary may be managing childcare or
self-isolating. This means we have less staff available than we would
normally. 

 

We are currently directing our efforts to our role as a first responder
under the Civil Contingencies Act - maintaining critical operations and
infrastructure and playing our part in the government’s efforts to deliver
key public services.

 

In recognition of the situation, the Office for the Information
Commissioner has accepted that public authorities might not be able to
meet the statutory 20 working day timescale for responses to requests for
information. If we are unable to provide an answer to your enquiry within
the statutory timeframe, we will let you know as soon as possible, along
with our reason why.

 

Thank you for your patience and understanding during these challenging
times.

 

 

Standard response times

 

If you have contacted us to make a complaint about the Environment Agency
or our staff, we aim to respond within 10 working days.

 

If you have sent an information request under the ‘Freedom of Information
Act’ or ’Environmental Information Regulations’ we aim to respond within
20 working days. 

 

Any General enquiries, we aim to respond within 20 working days. 

 

You may wish to look at [2]www.data.gov.uk to see if the data you have
requested is available online.

 

For further information on what you can expect from us and our full
service commitment to you, please click this link;
[3]https://www.gov.uk/government/publicatio...

 

 

Environmental Incident

 

If your email was to report an environmental incident i.e. pollution, fish
in distress, dumping of hazardous waste etc., then please call our
Freephone 24 hour Incident Hotline on 0800 80 70 60.   

 

For more details about incident reporting please see our website:
[4]https://www.gov.uk/report-an-environment...

 

 

Kind Regards

 

Thames Area Customers & Engagement Team

   
   
( 020 3025 9804

 

8  
[5][email address]
+ Environment Agency | Red Kite House,  
Howbery Park, Wallingford, OX10 8BD

[6]cid:image002.gif@01D5B67A.711EFFE0

 

[7]cid:image002.png@01D61C78.494F10E0

Information in this message may be confidential and may be legally
privileged. If you have received this message by mistake, please notify
the sender immediately, delete it and do not copy it to anyone else. We
have checked this email and its attachments for viruses. But you should
still check any attachment before opening it. We may have to make this
message and any reply to it public if asked to under the Freedom of
Information Act, Data Protection Act or for litigation. Email messages and
attachments sent to or from any Environment Agency address may also be
accessed by someone other than the sender or recipient, for business
purposes.

References

Visible links
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Enquiries_THM, Environment Agency

Dear Salvador Exposito,

 

Reference: THM199594

 

Thank you for your email relating to your request for information for
discussions (in terms of consultation response) for planning application
20/01139/FUL/

 

Please accept our apologies for the delay in responding to your request.
Whilst we have collated the information you have requested, we are
currently redacting the third party personal data contained within the
documents before we are able to disclose them. This process can be quite
time-consuming and our resources continue to be impacted not only by the
ongoing pandemic but our staff have also been busy responding to the
effects of the recent heavy rainfall.

 

Please be assured we are working to respond to your request as soon as we
are able to do so and would anticipate this to be before the end of the
week.

 

Kind regards

 

 

Customers & Engagement - Thames

 

 

( External: 0203 025 9804
8 [1][email address]
+ Environment Agency | Red Kite House,
Howbery Park, Wallingford, OX10 8BD

 

 

show quoted sections

Enquiries_THM, Environment Agency

1 Attachment

Dear Salvador Exposito,

 

THM199594: Freedom of Information request for discussions (in terms of
consultation response) relating to planning application 20/01139/FUL

 

Thank you for your Freedom of Information request of 27 November 2020 for
information relating to planning application 20/01139/FUL.

 

Please find attached the information requested.

 

Please refer to [1]Open Government Licence which explains the permitted
use of this information.

 

Please note we have redacted the personal data of any third parties. The
Environment Agency is not able to disclose the names of individuals who
have communicated with the Environment Agency as this is personal data
under the Data Protection Act 2018 (DPA 2018) and to disclose it would
breach the First Data Protection Principle of the DPA 2018. 

 

The information requested is therefore exempt due to Regulation 13(1) of
the Environmental Information Regulations 2004, which explains that:

“To the extent that the information requested includes personal data of
which the applicant is not the data subject, a public authority must not
disclose the personal data if—

(a) the first condition is satisfied…”

The ‘first condition’ referred to above is further explained in Regulation
13(2A):

“The first condition is that the disclosure of the information to a member
of the public otherwise than under these Regulations—

(a) would contravene any of the data protection principles…”

 

The First Data Protection Principle requires that we are fair to
individuals when we collect and use their personal data.  In this case it
would be unfair to disclose information relating to an identifiable
individual as such individuals have a reasonable expectation that any
information held about them by the Environment Agency would remain
confidential. There is no requirement to conduct a public interest test
when refusing on this ground. 

 

I hope we have correctly interpreted your request.

 

If you are not satisfied you can contact us within 2 calendar months to
ask for our decision to be reviewed. We shall review our response to your
request and give you our decision in writing within 40 working days.

 

If you are still not satisfied following this, you can raise a concern
with the Information Commissioner, who is the statutory regulator for
Freedom of Information and the Environmental Information Regulations.  The
contact details are:

 

Information Commissioner’s Office

Wycliffe House

Water Lane

Wilmslow

Cheshire

SK9 5AF

Tel: 0303 123 1113

Website: [2]http://ico.org.uk

 

 

Kind regards

 

Customers & Engagement - Thames

 

 

( External: 0203 025 9804
8 [3][email address]
+ Environment Agency | Red Kite House,
Howbery Park, Wallingford, OX10 8BD

 

 

 

show quoted sections