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Digital Information Sharing - Safeguards and Confidentiality

Paul Welch made this Freedom of Information request to Public Health Wales Automatic anti-spam measures are in place for this older request. Please let us know if a further response is expected or if you are having trouble responding.

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Dear Public Health Wales,

The Welsh Parliament Equality and Social Justice Committee, Use of Personal Data in the Welsh NHS recording refers to the sharing of patient data and the controls required to ensure privacy and confidentiality of the record.

As an individual concerned about the amount of information being shared digitally with inadequate safeguards, under the Freedoms of Information Act please can you provide information on the following :

• Who is your appointed Caldicott Guardian and Senior Information Risk Owner?
• Made reference in the above Committee - Do you have access to the National Integrated Audit System? If so, how many times do you utilise on a weekly basis over the past 12 months.
• In the past 2 years how many employees have been disciplined for inappropriate access to patient data (broken down by digital and paper records).
• What percentage of your total employed or contracted staff are compliant with any nationally available mandated Data Protection training?
• How many employees do you have that are directly responsible for providing advice on matters of Data Protection and Confidentiality.
• How many Subject Access Requests have you received from patients over the past 12months.

Yours faithfully,

Paul Welch

FOI (Public Health Wales), Public Health Wales

Please read the following information. 

Thank you for your request for information. It is important to note that
Public Health Wales is the public health service for Wales and as such is
an independent NHS Trust. This is NOT the same as NHS Wales. As an
organisation we have no jurisdiction over the activities of Health Boards
and frequently do not have access to the data that they produce. In order
to save you time and effort, if your request concerns the activities of
local health provision such as Hospitals or GP practices, please refer
your request to your Local Health Board. If your query is in relation to a
wider NHS Wales issue, then please refer your request to Welsh


You will appreciate that at this time our organisation is under
considerable pressure in dealing with the response to the pandemic and
trying to ensure that we do all that we can to keep the public safe. We
are currently receiving a great many requests for information, and on many
occasions the information that is requested is actually in the public
domain. If you are thinking of making a request for information it may be
the case that you can access the information more quickly by accessing  

[1]Home - Public Health Wales (nhs.wales) 


If the information has been requested previously then it may have been
published on our Disclosure Log 



In many cases a little simple research will turn up the information that
is required, and so I would ask you to consider your request carefully and
ask yourself if you have taken all reasonable steps to research the
answers to your question yourself. If you have, then please ask yourself
if your request is really necessary at this time, bearing in mind that
finding the information that you require may take resource away from our
primary function which is protecting the public. 

If you have done all that you think you reasonably can and your request
cannot be delayed, then please reply confirming that you have read this
notice and we will attempt to process your request as soon as we can.
Please note however that there may be a delay in responding as all of our
staff are currently very stretched. Also if responding to your request
would significantly detract from our primary function at the moment then
we may regrettably have to refuse it. 


Thank you for your understanding at this most difficult time. 


Cofion gorau... 

John Lawson MSc CMgr MCMI 


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1. https://phw.nhs.wales/
2. http://www2.nphs.wales.nhs.uk:8080/Discl...

FOI (Public Health Wales), Public Health Wales

Dear Paul Welch,

Thank you for your recent information request, unfortunately we will not be able to respond within the normal time limit of 20 working days.

Please accept our apologies for this delay, we will aim to respond as soon as we possibly can.

Kind Regards,
Alex Ley-Sweet
Information Governance Officer

show quoted sections

FOI (Public Health Wales), Public Health Wales

1 Attachment

Dear Paul Welch,

The response to your request is attached.

Kind Regards,
Alex Ley-Sweet
Information Governance Officer

We don't know whether the most recent response to this request contains information or not – if you are Paul Welch please sign in and let everyone know.