Digital Healthcare Initiatives

Beth Pearson made this Freedom of Information request to Cardiff and Vale Regional Partnership Board Automatic anti-spam measures are in place for this older request. Please let us know if a further response is expected or if you are having trouble responding.

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Dear Cardiff and Vale Regional Partnership Board,

Could you please provide the following information? I am researching the steps Healthcare Authorities have taken to adopt digital health solutions and technologies with the goal of transforming their health services and reducing their carbon footprint.

1. Companies contracted to provide the following:
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics
d. Desktop Scanners

2. Manufacturers of equipment used for the following (if different to Q1)
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics
d. Desktop Scanners

3. Length of contract/s and end dates? (Please advise of any extensions available)
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics

4. Number of devices?
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics
d. Desktop Scanners

5. Details on how these were procured. i.e. By Framework
a. Procurement method
b. If Framework, please state which framework was utilised

6. Do you have any print management software e.g. PaperCut, Equitrac? If so, which
software?

7. Does the authority have a Hybrid or Digital Mail Service, if so, who supplies this and when does the contract expire?

8. Do you utilise any Document and / or Content Management systems, if so, which?

Yours faithfully,

Beth Pearson

Dear Beth Pearson,

Your request has been forwarded to the Information Governance team for
consideration.

I am writing in response to your e-mail below requesting information from
Cardiff and Vale University Health Board (the UHB) under the Freedom of
Information Act 2000.

The Freedom of Information Act 2000 gives individuals the right to access
official information. The Act allows the right to request any recorded
information held by a public authority, such as Cardiff and Vale UHB. A
request can be made for any information it is thought a public authority
may hold. The right only covers recorded information which includes
information held on computers, in emails and in printed or handwritten
documents as well as images, video and audio recordings.

A request can take the form of a question, rather than a request for
specific documents, but an authority does not have to answer your question
if this would mean creating new information or giving an opinion or
judgment that is not already recorded.

As you are making a request under the Freedom of Information Act the UHB
will consider your request in accordance with the Act and in line with the
appropriate guidance issued by the Information Commissioner as detailed
below.

The UHB will:

• identify which questions amount to requests for information held on
record;

• be ready to offer advice and assistance that is reasonable in the
circumstances; and

• provide a response in line with the requirements of the legislation.

I would now like to confirm that your request has been forwarded to the
relevant department to action. A further response will be issued in due
course.

As your request is being dealt with under FoI, there is a deadline of 20
working days for response to be issued.

Yours sincerely,

William Woodings

Information Governance

Cardiff and Vale University Health Board

02920 744870

════════════════════════════════════════════════════════════════════════

From: Beth Pearson <[1][FOI #1177023 email]>
Sent: 19 September 2024 13:23
To: Hsc Integration (Cardiff and Vale UHB - Strategic Planning)
<[2][Cardiff and Vale Regional Partnership Board request email]>
Subject: Freedom of Information request - Digital Healthcare Initiatives

[You don't often get email from [3][FOI #1177023 email]. Learn why this is
important at [4]https://aka.ms/LearnAboutSenderIdentific... ]

WARNING: This email originated from outside of NHS Wales. Do not open
links or attachments unless you know the content is safe.

Dear Cardiff and Vale Regional Partnership Board,

Could you please provide the following information? I am researching the
steps Healthcare Authorities have taken to adopt digital health solutions
and technologies with the goal of transforming their health services and
reducing their carbon footprint.

1. Companies contracted to provide the following:
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics
d. Desktop Scanners

2. Manufacturers of equipment used for the following (if different to Q1)
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics
d. Desktop Scanners

3. Length of contract/s and end dates? (Please advise of any extensions
available)
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics

4. Number of devices?
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics
d. Desktop Scanners

5. Details on how these were procured. i.e. By Framework
a. Procurement method
b. If Framework, please state which framework was utilised

6. Do you have any print management software e.g. PaperCut, Equitrac? If
so, which
software?

7. Does the authority have a Hybrid or Digital Mail Service, if so, who
supplies this and when does the contract expire?

8. Do you utilise any Document and / or Content Management systems, if so,
which?

Yours faithfully,

Beth Pearson

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show quoted sections

FoI.24.562 Equipment Software procurement Final Response.pdf

220K Download View as HTML

Dear Beth Pearson,

I am writing further to your e-mail below requesting information from
Cardiff and Vale University Health Board (the UHB) under the Freedom of
Information Act 2000.

I can now confirm that the UHB has completed a search of its records and
has established it does hold information falling within the confines of
your request and is in a position to respond to your request. Please see
attached above the information that can be disclosed which I trust is
sufficient for your purposes.

If you are unhappy with the service you have received in relation to your
request and wish to make a complaint or request an Internal Review of our
decision, please let us know and we will refer your request to the UHB’s
Head of Risk and Regulation.

If you are not content with the outcome of any complaint, you may apply
directly to the Information Commissioner for a decision. Generally, the
Information Commissioners Office (ICO) cannot make a decision unless you
have exhausted the complaints procedure provided by the UHB. Contact
details for the ICO can be found here:
[1]https://ico.org.uk/about-the-ico/who-we-...

Should you have any queries or need clarification on any aspect of this
response, please do not hesitate to contact me directly by responding to
this email.

Yours sincerely,

William Woodings

Information Governance

Cardiff and Vale University Health Board

02920 744870

From: FOI Requests (Cardiff and Vale UHB - Information Governance)
Sent: 19 September 2024 15:55
To: [FOI #1177023 email]
Subject: FoI.24.562

Dear Beth Pearson,

Your request has been forwarded to the Information Governance team for
consideration.

I am writing in response to your e-mail below requesting information from
Cardiff and Vale University Health Board (the UHB) under the Freedom of
Information Act 2000.

The UHB will:

• identify which questions amount to requests for information held on
record;

• be ready to offer advice and assistance that is reasonable in the
circumstances; and

• provide a response in line with the requirements of the legislation.

I would now like to confirm that your request has been forwarded to the
relevant department to action. A further response will be issued in due
course.

As your request is being dealt with under FoI, there is a deadline of 20
working days for response to be issued.

Yours sincerely,

William Woodings

Information Governance

Cardiff and Vale University Health Board

02920 744870

From: Beth Pearson <[2][FOI #1177023 email]>
Sent: 19 September 2024 13:23
To: Hsc Integration (Cardiff and Vale UHB - Strategic Planning)
<[3][Cardiff and Vale Regional Partnership Board request email]>
Subject: Freedom of Information request - Digital Healthcare Initiatives

[You don't often get email from [4][FOI #1177023 email]. Learn why this is
important at [5]https://aka.ms/LearnAboutSenderIdentific... ]