Dear Department of Health and Social Care,

I am conducting research on the adoption of digital solutions and technologies by healthcare organizations and arm's-length healthcare authorities, particularly those aimed at transforming services and reducing carbon footprints through digitization and a "paper-light" approach.
Under the Freedom of Information Act, I would like to request the following information for Health Education England:

1. Contracted Suppliers:
Please provide details of the companies contracted for the following services and equipment:
a. Photocopiers/Multi-Functional Devices (MFDs)
b. Printers
c. Print Room/Reprographics services
d. Desktop Scanners

2. Equipment Manufacturers:
If different from the suppliers in Q1, please list the manufacturers of the equipment used in the following areas:
a. Photocopiers/MFDs
b. Printers
c. Print Room/Reprographics
d. Desktop Scanners

3. Contract Details:
For each of the services and equipment listed in Q1 and Q2, please provide the following:
a. Length of contract(s) and end date(s)
b. Any available extensions to the contracts

4. Device Numbers:
Please provide the number of devices in use for each category listed:
a. Photocopiers/MFDs
b. Printers
c. Print Room/Reprographics services
d. Desktop Scanners

5. Procurement Process:
Please confirm how the services and equipment were procured:
a. Were the services and equipment procured via a framework, direct award, or mini-competition?
b. If via a framework, please specify which framework was used.

6. Print Management Software:
Does the Authority use any print management software (e.g., PaperCut, Equitrac)? If yes, please specify which software is in use.

7. Hybrid/Digital Mail Service:
Does the Authority use a Hybrid or Digital Mail Service?
a. If so, who supplies this service?
b. What is the expiration date of the current contract?

8. Document/Content Management Systems:
Does the Authority utilize any Document or Content Management Systems?
a. If yes, please specify which systems are in use.

9. Sustainability Initiatives (if available):
a. Please provide information on any environmental or sustainability goals related to print management, digital transformation, or reducing the carbon footprint.
b. How does the Authority measure the impact of these initiatives?

10. Digital Transformation Progress (if available):
a. Please provide information on any ongoing or upcoming digital transformation projects that relate to document management or printing processes.
b. What progress has been made toward becoming "paper-light" or fully digital in document management?

11. Future Procurement Plans (if applicable):
a. Are there any upcoming procurements or tenders related to print management, digital transformation, or document management?
b. If so, what is the anticipated timeline for these processes?

Yours faithfully,

Beth Pearson