Detained young children / contact with parents refused?

Birmingham City Council did not have the information requested.

Dear Birmingham City Council,

In relation to the last 12 month period that records are held and In cases where

a . A child under 14 has been detained under the Mental Health Act by the consent of a Local authority social worker or a Special Guardian, AND
b. where the child has requested contact with their parent

how many children have been refused the contact requested?

Yours faithfully,

Sophie

Tracey Robinson, Birmingham City Council

Dear Sophie

 

Thank you for your request for information held by the Council under the
provisions of the Freedom of Information Act 2000 which was received on
4.11.2013.

 

We will contact you again once it has been ascertained what data is held
by Birmingham City Council.  In some circumstances a fee may be payable
and if that is the case, we will let you know.  A fees notice will be
issued to you, and you will be required to pay before we will proceed with
your request.

 

If you require any further information or are not happy with our response
please do not hesitate to contact me quoting the reference number above in
any future communications.  Steve Cullen should also be copied in on any
correspondence relating to this request.

 

Yours sincerely

Tracey Robinson

Business Continuity and Information Governance Officer

 

 

Sent on behalf of:

Steve Cullen

Information Governance Manager

Governance and Policy

Children, Young People and Families Directorate

Birmingham City Council

 

Tel: 0121 464 4591

Email: [email address]

 

Data Protection Act 1998

The information you have provided within your Freedom of Information
request will be held on our database and may also be held within manual
records for a period of 2 years from the date Birmingham City Council
received your request. Any personal data that you provide to Birmingham
City Council will be held in line with the requirements set out within the
Data Protection Act 1998.

 

Re Use of Public Sector Information

Where Birmingham City Council is the copyright holder of any information
that may be released, re-use for personal, educational or non-commercial
purposes is permitted without further reference to the City Council. Where
the re-use is for other purposes, such as commercial re-use, the applicant
should notify the City Council in writing to seek approval or agree terms
for re-use.

 

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Tracey Robinson, Birmingham City Council

Dear Sophie

 

I am writing in respect of your recent enquiry for information held by the
Authority under the provisions of the Freedom of Information Act 2000:

 

In relation to the last 12 month period that records are held and In cases
where

 

a .  A child under 14 has been detained under the Mental Health Act  by
the consent of a Local authority social worker or a Special Guardian, AND

b. where the child has requested contact with their parent

 

how many children have been refused the contact requested?

 

 

Please see response below:

 

We do not hold this information electronically and to establish if there
are any records that fit the request would involve trawling manually over
20,000 referrals.

 

If you have any information which may assist us in determining or locating
any missed information, we would be grateful if you would contact us with
details of this information, so that we can conduct a further search.

 

If you are not satisfied with the response you may ask for an internal
review.  If subsequently you are not satisfied with the Council's decision
you may apply to the Information Commissioner for a decision.  Generally,
the ICO cannot make a decision unless you have exhausted the complaints
procedure provided by the Council.  The Information Commissioner can be
contacted at the following address:

 

The Information Commissioner

Wycliffe House

Water Lane

Wilmslow

Cheshire

SK9 5AF

 

Telephone: 01625 545745             Web Address: [1]www.ico.gov.uk

 

Yours sincerely,

Tracey Robinson

Business Continuity and Information Governance Officer

 

 

Sent of behalf of:

Steve Cullen

Information governance Manager

Governance and Policy Team

Children Young People and Families Directorate

Birmingham City Council

 

Tel: 0121 464 4591

Email: [2][email address]

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References

Visible links
1. http://www.ico.gov.uk/
2. mailto:[email address]

Dear Birmingham City Council,

Please pass this on to the person who conducts Freedom of Information reviews.

I am writing to request an internal review of Birmingham City Council's handling of my FOI request 'Detained young children / contact with parents refused?'.

To simply say you have to trawl through records is not helpful. Please can you provide information relating to how data is stored, particularly in relation to children detained under the mental health act, so that i can alter my question into a form it can be answered.

A full history of my FOI request and all correspondence is available on the Internet at this address: https://www.whatdotheyknow.com/request/d...

Yours faithfully,

Sophie

Birmingham City Council

1 Attachment

Dear Sophie

Please see the attached for your request for an internal review.

(See attached file: Appeal Acknowledgement.doc)

Yours sincerely

Corporate Information Governance Team

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Patricia Rowson, Birmingham City Council

1 Attachment

Dear Sophie

 

Please see the attached response to your appeal.

 

Regards

 

Corporate Information Governance Team

 

 

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Tracey Robinson, Birmingham City Council

 

Dear Sophie

 

I am writing in respect of your recent enquiry for information held by the
Authority under the provisions of the Freedom of Information Act 2000:

 

In relation to the last 12 month period that records are held and In cases
where

 

a .  A child under 14 has been detained under the Mental Health Act  by
the consent of a Local authority social worker or a Special Guardian, AND

b. where the child has requested contact with their parent

 

how many children have been refused the contact requested?

 

 

Please see response below:

 

Although local authorities are responsible for organising the Approved
Mental Health Professional (AMHP) Service for their area they are not
responsible for keeping records on the numbers of people detained under
the Mental Health Act.  This information is collated by hospitals and
returned to the Department of Health. However anecdotal evidence from
Birmingham AMHPs indicates that very few under 14 year olds are detained
under the Mental Health Act – possibly no more than three in Birmingham in
the past twelve months –none of which was a looked after child or subject
to special guardianship.  However no definitive data on this is available
locally for the reasons stated above. To obtain accurate information on
this for looked after children would require the individual examination of
around 2470 files.  At 5 min per file this would take over 200 hours at a
cost of £5,000.00 and would probably result in a nil return.

 

If you have any information which may assist us in determining or locating
any missed information, we would be grateful if you would contact us with
details of this information, so that we can conduct a further search.

 

If you are not satisfied with the response you may ask for an internal
review.  If subsequently you are not satisfied with the Council's decision
you may apply to the Information Commissioner for a decision.  Generally,
the ICO cannot make a decision unless you have exhausted the complaints
procedure provided by the Council.  The Information Commissioner can be
contacted at the following address:

 

The Information Commissioner

Wycliffe House

Water Lane

Wilmslow

Cheshire

SK9 5AF

 

Telephone: 01625 545745             Web Address: [1]www.ico.gov.uk

 

Yours sincerely,

Tracey Robinson

Business Continuity and Information Governance Officer

 

 

Sent of behalf of:

Steve Cullen

Information Governance Manager

Governance and Policy Team

Children Young People and Families Directorate

Birmingham City Council

 

Tel: 0121 464 4591

Email: [2][email address]

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References

Visible links
1. http://www.ico.gov.uk/
2. mailto:[email address]

Dear Tracey Robinson,

Please could you contact Peter Hays and ask him if he knows of any children aged under 14 in the Birmingham area who have been detained under the mental health act in the last 12 months. Surely, as director of Children's services he will have been able to keep track of a small number of children?

Yours sincerely,

Sophie

Tracey Robinson, Birmingham City Council

Dear Sophie
Unfortunately your request below will have to be logged as a new FOI on our system and a response will be forwarded within 20 working days.

However, I suspect given the response below to your previous request that the data is not held by Birmingham City Council but the Health Authority. If this is indeed the case then you would need to approach the relevant Health Authority directly. I will of course make enquiries.
Your sincerely
Tracey Robinson
Governance and Policy
Directorate for People
Business Continuity & Information Governance Officer
PO Box 16568
1 Lancaster Circus
Birmingham
B2 2FX

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Tracey Robinson, Birmingham City Council

Dear Sophie

 

Thank you for your request for information held by the Council under the
provisions of the Freedom of Information Act 2000 which was received on
13.5.2014.

 

We will contact you again once it has been ascertained what data is held
by Birmingham City Council.  In some circumstances a fee may be payable
and if that is the case, we will let you know.  A fees notice will be
issued to you, and you will be required to pay before we will proceed with
your request.

 

If you require any further information or are not happy with our response
please do not hesitate to contact me quoting the reference number above in
any future communications.  Steve Cullen should also be copied in on any
correspondence relating to this request.

 

Yours sincerely

Tracey Robinson

Business Continuity and Information Governance Officer

 

 

Sent on behalf of:

Steve Cullen

Information Governance Manager

Governance and Policy

Children, Young People and Families Directorate

Birmingham City Council

 

Tel: 0121 464 4591

Email: [1][email address]

 

Data Protection Act 1998

The information you have provided within your Freedom of Information
request will be held on our database and may also be held within manual
records for a period of 2 years from the date Birmingham City Council
received your request. Any personal data that you provide to Birmingham
City Council will be held in line with the requirements set out within the
Data Protection Act 1998.

 

Re Use of Public Sector Information

Where Birmingham City Council is the copyright holder of any information
that may be released, re-use for personal, educational or non-commercial
purposes is permitted without further reference to the City Council. Where
the re-use is for other purposes, such as commercial re-use, the applicant
should notify the City Council in writing to seek approval or agree terms
for re-use.

 

show quoted sections

References

Visible links
1. mailto:[email address]

Tracey Robinson, Birmingham City Council

Dear Sophie

 

I am writing regarding you request for information, which was received on
12^th May 2014. I can confirm that the department may hold some of the
information that falls within the description specified in your request.
However, Birmingham City Council has estimated that it will cost more than
the appropriate limit to consider your request.

 

The appropriate limit specified in the regulations is £450.00. This
represents the estimated cost of one person spending 18 hours in
determining whether the department holds the information, and locating,
retrieving and extracting the information. Consequently, the Council is
not obliged by the Freedom of Information Act 2000 to respond to your
request see section 12(1).

 

Although local authorities are responsible for organising the Approved
Mental Health Professional (AMHP) Service for their area they are not
responsible for keeping records on the numbers of people detained under
the Mental Health Act.  This information is collated by hospitals and
returned to the Department of Health.

 

Children’s Services only become aware of these children if they need
accommodating by the local authority.  There is no separate ‘tag’ on our
database with regard to detention under the Mental Health Act. To obtain
accurate information on this for looked after children would require the
individual examination of around 2470 files.  At 5 min per file this would
take over 200 hours at £25.00 per hour would exceed the cost threshold and
would probably result in a nil return.

 

Given the nature of your question there does not seem to be any way to
reduce the scope of your request the question requires individual case
scrutiny.

 

However, we will consider further the request if you pay the fee as set
out in this notice, the estimated cost of processing your request is in
excess of £5,000.  This charge has been calculated in accordance with
section 13 of the Freedom of Information Act 2000 and the Freedom of
Information Fees Regulations.

 

Yours sincerely

Tracey Robinson

Business Continuity & Information Governance Officer

PO Box 16568

1 Lancaster Circus

Birmingham

B2 2FX

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