Details surrounding damaged lamp posts in the financial year 2016/15.

The request was successful.

Dear City of Edinburgh Council,

Please could you let me know the total number of lamp posts that you were responsible for maintaining in the last financial year (2015/16).

Please could you also let me know the number of lamp posts that you maintain that were damaged by vehicles in the last financial year (2015/16). It would be helpful of you could let me know the total cost of these repairs.

Please could you also let me know in how many of these incidents the vehicle causing the damage was identified. Of these cases, please could you let me know in how many cases the cost of the repairs was successfully claimed back from the driver's insurance. If insurance cases are still outstanding, please could you let me know this number separately.
It would once again be helpful if you could let me know the total sum recovered from insurance companies, and the total sum involved in ongoing cases.

Yours faithfully,

Mr J Chandler

City of Edinburgh Council

Mr J Chandler

Date: 02/11/2016

Our ref: 13122

Dear Mr Chandler

Acknowledgement of Request

Subject: Details surrounding damaged lamp posts in the financial year 2016/15

Thank you for your request for information received on 01/11/2016. I can confirm that your request will be processed under the Freedom of Information (Scotland) Act 2002, Environmental Information Regulations (Scotland) 2004, or the INSPIRE (Scotland) Regulations 2009.

You will receive the information requested within 20 working days unless the Council does not hold the information, or there is a reason for it to be withheld. We will write to you in any event.

In some circumstances a fee may be payable and if that is the case we will let you know.

If you have any requirements regarding the format any information should be supplied in, e.g. the language to be used, audio, large print and so on, then please let me know.

If you have any queries or concerns, do not hesitate to get in touch. Please quote the reference number above in any future communications.

To promote transparency and accountability, please note it is the Council’s policy to publish all request details and responses made under the freedom of information legislation. This information will be made available through the Council’s website and will not include your personal details. The disclosure log is available at the following link: http://www.edinburgh.gov.uk/homepage/175....

Further information about your rights and accessing information is available on our website at: www.edinburgh.gov.uk

Yours sincerely,

Information Governance Unit
Level 2:1, Waverley Court, Edinburgh EH8 8BG Tel 0131 200 2340
[Edinburgh City Council request email] www.edinburgh.gov.uk

City of Edinburgh Council

Mr J Chandler

[FOI #368398 email]

Date: 18/11/2016

Our ref: 13122

Dear Mr Chandler

Freedom of Information (Scotland) Act 2002 - Partial Release of Information

Subject: Details surrounding damaged lamp posts in the financial year 2016/15

Thank you for your request for information of 01/11/2016, which has been processed under the terms of the Freedom of Information (Scotland) Act 2002. Unfortunately, the Council is only able to meet part of your request; this information is released to you now in the format requested.

Where the Council does not hold the information which you requested, please note that this letter constitutes a formal notice under section 17 of the Freedom of Information (Scotland) Act 2002.

For ease of reference I shall address each of your questions in turn.

You asked the following:

Q1. Please could you let me know the total number of lamp posts that you were responsible for maintaining in the last financial year (2015/16)?

A1. We can confirm that the total number of lamp posts for the last financial year (2015/16) was 54,212.

Q2. Please could you also let me know the number of lamp posts that you maintain that were damaged by vehicles in the last financial year (2015/16). It would be helpful of you could let me know the total cost of these repairs.

A2. The number of lamp posts that were damaged by vehicles in the last financial year (2015/16) was 20. We can also advise that the Street Lighting Section is presently working to implement a system for recovering damage to street lighting infrastructure. Therefore we are unable to provide any information regarding the total cost of these repairs as this information is presently not held.

Q3. Please could you also let me know in how many of these incidents the vehicle causing the damage was identified? Of these cases, please could you let me know in how many cases the cost of the repairs was successfully claimed back from the drivers insurance?

A3. We can advise that 13 vehicles were identified. We can also advise that the Street Lighting Section is presently working to implement a system for recovering damage to street lighting infrastructure. Therefore we are unable to provide any information regarding in how many cases the costs of the repairs were successfully claimed back from the drivers insurance as this information is presently not held.

Q4. If insurance cases are still outstanding, please could you let me know this number separately?

A4. We can advise that the Street Lighting Section is presently working to implement a system for recovering damage to street lighting infrastructure. Therefore we are unable to provide any information regarding the number of insurance cases outstanding as this information is presently not held.

Q5. It would once again be helpful if you could let me know the total sum recovered from insurance companies, and the total sum involved in ongoing cases.

A5. We can advise that the Street Lighting Section is presently working to implement a system for recovering damage to street lighting infrastructure. Therefore we are unable to provide any information regarding sums recovered from or involving insurance companies as this information is presently not held.

To promote transparency and accountability, please note it is the Council’s policy to publish all request details and responses made under the freedom of information legislation. This information will be made available through the Council’s website and will not include your personal details. The disclosure log is available at the following link:
http://www.edinburgh.gov.uk/homepage/175...

Your right to seek a review

I appreciate that our decision may disappoint you and I am sorry that we have not been able to release all the information you requested on this occasion. If you are unhappy with the way we have dealt with your request, you can ask us to review our actions and decisions by writing to:

Head of Strategy (interim)
The City of Edinburgh Council
Waverley Court Business Centre 2:1
4, East Market Street
Edinburgh
EH8 8BG or,
Email: legal.[Edinburgh City Council request email]

Please note that your request must be in a recordable format (email, letter, audio tape etc.), and that you have 40 working days upon receipt of this letter to ask for a review. You will receive a full response to your review request within 20 working days of its receipt. Please quote the reference number above in any future communications.

If you are not content with the outcome of the review, you can ask the Scottish Information Commissioner to review our decision. You must submit your complaint to the Commissioner within 6 months of receiving our review response. The Commissioner can be contacted at:

The Office of the Scottish Information Commissioner
Kinburn Castle
Doubledykes Road
St Andrews
Fife
KY16 9DS
Telephone: 01334 464610
Fax: 01334 464611
Website www.itspublicknowledge.info
Email: [email address]

Yours sincerely

Clayton Pratt
Information Rights Officer

Information Governance Unit
Level 2:1, Waverley Court, Edinburgh EH8 8BG Tel 0131 200 2340
[Edinburgh City Council request email] www.edinburgh.gov.uk

Dear City of Edinburgh Council,

Thank you for your response. Could I ask when you are expecting to have the system for recovering costs for damage to street lighting infrastructure in place, and fully operational?

Yours faithfully,

Mr J Chandler

City of Edinburgh Council

Mr J Chandler

Date: 21/11/2016

Our ref: 13314

Dear Mr Chandler

Acknowledgement of Request

Subject: Damaged lamp posts

Thank you for your request for information received on 18/11/2016. I can confirm that your request will be processed under the Freedom of Information (Scotland) Act 2002, Environmental Information Regulations (Scotland) 2004, or the INSPIRE (Scotland) Regulations 2009.

You will receive the information requested within 20 working days unless the Council does not hold the information, or there is a reason for it to be withheld. We will write to you in any event.

In some circumstances a fee may be payable and if that is the case we will let you know.

If you have any requirements regarding the format any information should be supplied in, e.g. the language to be used, audio, large print and so on, then please let me know.

If you have any queries or concerns, do not hesitate to get in touch. Please quote the reference number above in any future communications.

To promote transparency and accountability, please note it is the Council’s policy to publish all request details and responses made under the freedom of information legislation. This information will be made available through the Council’s website and will not include your personal details. The disclosure log is available at the following link: http://www.edinburgh.gov.uk/homepage/175....

Further information about your rights and accessing information is available on our website at: www.edinburgh.gov.uk

Yours sincerely,

Information Governance Unit
Level 2:1, Waverley Court, Edinburgh EH8 8BG Tel 0131 200 2340
[Edinburgh City Council request email] www.edinburgh.gov.uk

City of Edinburgh Council

Mr J Chandler

[FOI #368398 email]

Date: 22/11/2016

Our ref: 13314

Dear Mr Chandler

FREEDOM OF INFORMATION (SCOTLAND) ACT 2002 – INVALID INFORMATION REQUEST

Subject: Damaged lamp posts

Thank you for your request for information of 18/11/2016 where you asked the folowing:

Could I ask when you are expecting to have the system for recovering costs for damage to street lighting infrastructure in place, and fully operational?

Following a further assessment of your request for information, we have decided that your request is not a section 1 request as described under the Act, but rather a business as usual request. This is because your request does not meet the criteria as described under the Freedom of Information (Scotland) Act 2002 legislation.

A freedom of information request is not a:
• Complaint
• A request for service
• Request for advice
• Request for information that can be given immediately.

A freedom of information request is for recorded information that has to be found and sent to the person making the request.

We have determined that your request is a request for advice.

Your request has been passed to the appropriate service area and will be responded to directly from them.
Yours sincerely,

Clayton Pratt
Information Compliance Officer

Information Governance Unit
Level 2:1, Waverley Court, Edinburgh EH8 8BG Tel 0131 200 2340
[Edinburgh City Council request email] www.edinburgh.gov.uk

Paul Clarke, City of Edinburgh Council

Dear Mr Chandler,

I have been asked by Alan Simpson, Street Lighting and Traffic Signals Infrastructure Manager to provide you with the following response regarding your enquiry of 18th November .Please accept our apologies for the delay in replying . I can advise that as of 1st December 2016 our system for recovering costs for damage to street lighting infrastructure came into operation. Should you require any further information regarding this matter please contact Alan Simpson on 0131 458 8038 or at [email address].

Yours sincerely,

Paul Clarke
Customer Service Officer
Street Lighting Section
Road Services
City of Edinburgh Council

Paul Clarke | Customer Service Officer | Street Lighting | City of Edinburgh Council | Place | Roads Services | 14 Bankhead Avenue | Edinburgh | EH11 4HD | Telephone: 0131 458 8040 | Fax: 0131 453 5188 | E:Mail: [email address]

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