Details of the public consultation for the 265 bus route - Beverley way

James made this Freedom of Information request to Transport for London

This request has been closed to new correspondence from the public body. Contact us if you think it ought be re-opened.

The request was successful.

Dear Transport for London,

I understand that you ran a consultation from 8th Jul 2011 to 2nd Sep 2011 regarding the movement of the 265 bus route from the A3 to running it down a small residential service road, namely, Beverley Way.

Please can you provide a copy of the responses to the consultation. If you need to blank personal information as per your statutory obligations then please do this, however please do provide all comments, objections, suggestions and praise that you have received from the public in relation to this proposal/scheme. I require the full details, not a summary report. Preferably, unless there is a reason as to why not, a photocopy/scan of all of the original responses, personal information blanked as necessary.

Previously you responded to FOI-0518-1011 and I ask for further clarification on some of your points:

With regards to your statement, "Our proposals were made as part of the wider scheme to improve access to bus services along the A3 and A240 in the London Boroughs of Kingston and Merton and the A205 and A316 in the London Borough of Richmond." Please can you give me full information of "The Wider Scheme to improve bus services along the A3 and A240", including how many TfL employees are assigned to it, how much time they are assigned to it for, what the scheme covers, when it started, when it is planned to finish, what its objectives are, what its budget is, who is responsible for it from TfL, what reasons were given at the time it was created, details of its scope, copies of all minutes for any meetings to discuss any matters relating to and including it, accounts showing all cost to TfL (and in turn the taxpayer) for operating it and the itemised breakdown of these costs.

Please provide all of the things required in the previous paragraph that relate to the specifics of the Beverley Way scheme as well. If there were meetings, costs, or any other aspect or what is detailed in the previous paragraph that did not directly come under the "wider scheme" but that is in any way related to Beverley way, then please detail these aspects as well.

Statements were made such as: "The scheme is not based solely on access for disabled people". Please therefore provide a complete list of all things of any type that this scheme is based on. What perceived rewards there would be to the public, etc.. All reasons behind TfL investing so much money and time of taxpayers money over the last few years.

I require a complete copy of any engagement agreements with any third parties that are working for TfL in relation to any aspect of the scheme. I.e. details of any proposals or pieces of work that have been requested from these parties. Not solely limited to those pieces of work carried out on Beverley Way. Please provide a complete list of ALL parties that have been involved in any way in any proposals made by TfL for Beverley way in the last five years. For each of these parties, please provide a detailed list of all pieces of work that they have done for TfL in any way, including all other projects that that party has undertaken, and what terms they were engaged for that piece of work under. Please identify which of these pieces of work relate to Beverley Way.

Yours faithfully,

James

FOI, Transport for London

Dear James

 

TfL Ref:          FOI-0879-1112

 

Thank you for your e-mail received by Transport for London (TfL) on 5
October 2011 asking for information about the consultation on the proposed
changes to route 265 in Beverley Way.

 

Your request will be processed in accordance with the requirements of the
Environmental Information Regulations and TfL’s information access
policy. 

 

A response will be provided to you by 2 November 2011.

 

In the meantime, if you would like to discuss this matter further, please
feel free to contact me.

 

Yours sincerely

 

Gemma Jacob

FOI Case Officer

FOI Case Management Team

General Counsel

Transport for London

 

[1][TfL request email]

 

show quoted sections

FOI, Transport for London

15 Attachments

Dear James

 

TfL Ref:          FOI-0879-1112

 

Part three. Please note this is the final set of attachments.

 

Yours sincerely

 

Gemma Jacob

FOI Case Officer

FOI Case Management Team

General Counsel

Transport for London

 

[1][TfL request email]

 

 

From: FOI
Sent: 02 November 2011 15:34
To: '[FOI #88255 email]'
Subject: EIR Request - Route 265 Consultation

 

Dear James

 

TfL Ref:          FOI-0879-1112

 

Thank you for your e-mail received by Transport for London (TfL) on 5
October 2011 asking for information about the consultation on the proposed
changes to route 265 in Beverley Way.

 

Your request has been considered in accordance with the requirements of
the Environmental Information Regulations and TfL’s information access
policy. I can confirm TfL holds some of the information you require. You
asked for:

 

1.    Please can you provide a copy of the responses to the consultation?

 

Please find attached copies of all the questionnaires that were received
in response to the Beverley Way consultation. I have also included a
summary of all the feedback provided as well as copies of notes and
letters received. 

 

However, please note that some of the information has been redacted from
the attached documentation in accordance with Regulation 13 of the EIR as
disclosure would contravene the first principle of the Data Protection Act
1998, which requires all processing of personal data to be ‘fair and
lawful’. In this case disclosure would be ‘unfair’ as the individuals
concerned have a legitimate expectation that their contact details will
not be made public.

 

Please note that feedback was received in a number of ways which included:

 

·         Copies of completed questionnaire through the post (some came
with additional notes)

·         Completed online questionnaires

·         Through letters

·         Face to face

 

2.    "Our proposals were made as part of the wider scheme to improve
access to bus services along the A3 and A240 in the London Boroughs of
Kingston and Merton and the A205 and A316 in the London Borough of
Richmond."

 

Please can you give me full information of "The Wider Scheme to improve
bus services along the A3 and A240", including:

 

a.    How many TfL employees are assigned to it

b.    How much time they are assigned to it for

 

Within TfL there are many members of staff working on these projects
across several teams, but they have other responsibilities as well. No one
is allocated to work on these projects in A3 Beverley Way as their full
time role. Due to this we are unable to determine the amount of employee
time spent on each project since inception in 2007.

 

c.    What the scheme covers

d.    When it started

e.    When it is planned to finish

 

Arising from the review, deficiencies were identified and four design and
build projects were initiated in the A3 corridor to address these. The
table below states the expected date of each of the projects as well as
what works are covered by the scheme.

 

Project Description Deliverables Cost Start Date End Date
Number
   
TS.057.300097 Robin Hood 9 bus stop £224,796.30 02.07.2007 23.03.2012
Rbt to upgrades
Coombe Lane
Flyover
TS.057.300098 Coombe Lane 6 bus stop £54,484.43 02.07.2007 26.12.2012
Flyover to upgrades &
Raynes Park access into (to date)
Rail Bridge service road
£200,000

(subject to
consultation)
TS.057.300099 Raynes Park 5 bus stop £185,569.56 03.07.2007 30.08.2012
Rail Bridge upgrades
to Shannon
Corner 80m bus lane

200sq.m of
footway
TS.057.300100 Malden 14 bus stop £209,259.76 02.07.2007 22.06.2012
Roundabout upgrades
to Tolworth
Rail  
Station

 

f.     What its objectives are

 

The review took the form of an Audit on site of every stop, and was done
by Colin Buchanan consultants on behalf of TfL against criteria from TfL’s
Guidance for the ‘Design of Bus Stops for Low Floor Bus Accessibility’
(January 2006) which are available for download on TfL’s website using the
following link:

 

[2]http://www.tfl.gov.uk/businessandpartner...

 

This PDF forms the objective for the programme in order to comply with the
regulations under the Act.

 

g.    What its budget is

 

An outline budget would have been estimated in 2007 at the start of the 4
schemes. These will then have been adjusted through change control and
approved in accordance with the programme governance arrangements to take
into account estimates as they emerged, to meet the final costs as
presented in the table in question 2 (e).

 

In addition to receiving income in the form of a grant from central
Government, TfL also receives income from fares and advertising. TfL has
not received contributions from third party developers for the projects
listed above on the A3 including Beverley Way, but would normally seek
contributions under Section 106 of the Town & Country Planning Act 1984
from developers seeking planning permission. 

 

h.    Who is responsible for it from TfL

 

The programme is the responsibility of TfL Surface Transport as a client
for both the Transport for London Road Network (TLRN) and specification of
local bus services in London. 

 

Further to the pan-London audit by Colin Buchanan for TfL, initial outline
design on A3 Beverley Way was undertaken by Hyder Consultants. A detailed
design and implementation was then undertaken where applicable through the
TfL Highway Works Maintenance Contract with Enterprise Mouchel.

 

Alternations to the planning and specification of Bus Network are the
responsibility of TfL Surface Transport.

 

i.      What reasons were given at the time it was created

j.     Details of its scope

 

Please find attached the documents that were approved at decision making
points including inception – consisting of four A10 checklists and four
Project Initiation and Prioritisation forms. Both documents state the
objectives of each project. The PIAP will list the scope of the projects
and why this is being undertaken. However, please note that some of the
information has been redacted from the attached documentation in
accordance with Regulation 13 of the EIR as disclosure would contravene
the first principle of the Data Protection Act 1998, which requires all
processing of personal data to be ‘fair and lawful’. In this case
disclosure would be ‘unfair’ as the individuals concerned have a
legitimate expectation that their contact details will not be made public.

 

A review of all bus stops along this corridor was undertaken in accordance
with requirements under the Public Service Vehicle Accessibility
Regulations 2000 made by the Secretary of State under the 1995 Disability
Discrimination Act (which has now been superseded by the 2010 Equality
Act). 

 

Paragraph 40 (1) of the 1995 Act states that “the Secretary of State may
make Regulations (“Public Service Vehicle Accessibility Regulations”):-
 “for the purpose of securing that it is possible for disabled persons
to;  a) to get on and off regulated public services vehicles in safety and
without unreasonable difficulty (and, in the case of disabled persons in
wheelchairs, to do so while remaining in their wheelchairs) and b) to be
carried in such vehicles in safety and in reasonable comfort.” Due to this
an introduction of Low Floor Buses on all contracted services was
undertaken as specified in the invitation to tender for Route 265.

 

k.    Copies of all minutes for any meetings to discuss any matters
relating to and including it

 

Please find attached the requested meeting notes:

·         3000098 – notes of meeting with Stakeholders 30 August 2011

·         3000099 – notes of progress meeting 13 December 2010

·         Meeting notes of TfL/RB Kingston traffic liaison meeting’s on 1
March 2010, 23 April 2010,  17 September 2010,  8 November 2010, 21
January 2011, 11 April 2011

 

l.      Accounts showing all cost to TfL (and in turn the taxpayer) for
operating it and the itemised breakdown of these costs

 

In accordance with the EIR, TfL is not obliged to supply the information
requested above as it is subject to a statutory exception to the right of
access to information under Regulation 12(5) (e). In this instance, the
exception has been applied as disclosure of the information would
adversely affect the confidentiality of commercial information where such
confidentiality is provided by law to protect a legitimate economic
interest.

 

This exception has been applied on the basis that the release of the
financial information requested is likely to be prejudicial to the
commercial interests (a ‘legitimate economic interest’) of TfL and the
3^rd party suppliers involved in this project. The information is held
under a common law duty of confidence. Disclosure of the operating cost
information would adversely affect TfL’s position in ensuring it has an
unconstrained bargaining leverage in any future contractual negotiations.
Likewise the commercial interests of our 3^rd party suppliers would be
adversely affected if this financial information were disclosed, both in
the context of their approach to their negotiation of contracts with other
third parties and in the context of them competing with other bidders in
any future re-procurement TfL might do. 

 

The use of this exception is subject to an assessment of the public
interest in relation to the disclosure of the information concerned. 
Whilst TfL recognises the need for openness and transparency within public
authorities, in this instance the public interest in seeing that TfL
obtains the best value for public money outweighs the general public
interest in increasing transparency of TfL’s processes.

 

3.    Please provide all of the things required in the previous paragraph
that relate to the specifics of the Beverley Way scheme as well. If there
were meetings, costs, or any other aspect or what is detailed in the
previous paragraph that did not directly come under the "wider scheme" but
that is in any way related to Beverley way, then please detail these
aspects as well.

 

The information provided in response to question 2 (a) to (i) provides
data for the wider scheme, as well as the Beverley Way Scheme. As each of
the schemes are closely related it is not possible to separate the
information according to the different schemes.

 

4.    Statements were made such as: "The scheme is not based solely on
access for disabled people". Please therefore provide a complete list of
all things of any type that this scheme is based on. What perceived
rewards there would be to the public, etc.. All reasons behind TfL
investing so much money and time of taxpayer’s money over the last few
years.

 

As advised in answer to question 2 (i) and (j), attached are the documents
that were approved at decision making points including inception –
consisting of four A10 checklists and four Project Initiation and
Prioritisation forms.

 

The benefits of the schemes are:

 

1.    Compliance with requirements in the 2010 Equality Act in accordance
with our public service obligations.

2.    Ensuring we offer an Accessible service in accordance with the
Mayor’s Transport Strategy (2010).

3.    Improving interchange with the wider transport network.

4.    Reductions in boarding and alighting times for all bus users arising
from better accessibility to and from the kerb.

5.    Journey time benefits may arise for other road users where buses are
stationary for less time.

6.    Where footways, crossing points, and drainage have been
reconstructed, benefits may also arise for pedestrians who are not bus
passengers and savings made in future maintenance of these assets which
TfL have to maintain as Highway Authority.

7.    Improvements in accessibility should result in additional trips and
provide an environmentally friendly alternative to car travel.

 

It is noted that TfL’s programme of low floor buses and bus stop
accessibility works is not limited to Beverley Way as the 2010 Equality
Act is applicable for all public service vehicle operators and Highway
Authorities across the UK.

 

5.    I require a complete copy of any engagement agreements with any
third parties that are working for TfL in relation to any aspect of the
scheme. I.e. details of any proposals or pieces of work that have been
requested from these parties. Not solely limited to those pieces of work
carried out on Beverley Way. Please provide a complete list of ALL parties
that have been involved in any way in any proposals made by TfL for
Beverley way in the last five years. For each of these parties, please
provide a detailed list of all pieces of work that they have done for TfL
in any way, including all other projects that that party has undertaken,
and what terms they were engaged for that piece of work under. Please
identify which of these pieces of work relate to Beverley Way.

 

TfL do not have any engagement agreements, but we do have contracts with
Third party organisations who have undertaken work at TfL’s commission on
A3 corridor including Beverley Way.

 

These include:

·         Colin Buchanan & Partners - for the initial bus stop audit. 

·         Hyder Consulting - for preliminary design

·         Enterprise Mouchel - for detailed design and implementation

·         Trueform and Clear Channel - for amendments to bus stop
infrastructure including advertising in bus shelters.

·         RIMA - for the design of public consultation leaflets. 

·         London Letterbox - for the distribution of consultation
leaflets.

·         Local newspapers and the London Gazette to advertise traffic
regulation orders and other statutory notices.

 

The above are all suppliers under TfL’s framework agreements.

 

Unfortunately we are unable to locate the Hyder commissioning brief and
the Colin Buchanan commissioning brief due to what we believe is a filling
error. However instructions to Enterprise Mouchel, RIMA, and London
Letterbox can be found in the attached documents:

 

·         CD1 instruction to Enterprise Mouchel S2009-0035R dated
03/08/2009

·         CD1 instruction to Enterprise Mouchel S2009-0036R dated
03/08/2009

·         CD1 instruction to Enterprise Mouchel S2009-0037R dated
03/08/2009

·         CD1 instruction to Enterprise Mouchel S2009-0038R dated
03/08/2009

·         Brief for consultation leaflet - Beverley Way v2

·         Quote request - Beverley Way consultation

 

No instructions have been given to Trueform and Clear Channel at present
as the works on the schemes is not yet complete.

 

Please note that some of the information has been redacted from the
attached documentation in accordance with Regulation 13 of the EIR as
disclosure would contravene the first principle of the Data Protection Act
1998, which requires all processing of personal data to be ‘fair and
lawful’. In this case disclosure would be ‘unfair’ as the individuals
concerned have a legitimate expectation that their contact details will
not be made public.

 

However, because of the extent of the information you have requested, we
are not able to provide you with a list of ‘all parties involved in anyway
in any proposals made by TfL for Beverley Way over the last 5 years along
with a detailed list of all pieces of work they have done for TfL in
anyway’ to you and are applying Regulation 12(4) (b) of the EIR as we
believe that your request, as it is currently framed, is ‘manifestly
unreasonable.’  This is because these suppliers are used extensively
across a range of delivery programmes throughout London and providing a
full list of work these suppliers have undertaken for TfL would impose
unreasonable costs on us and require an unreasonable diversion of staff
time and resources.

 

The use of this exception is subject to a public interest test, which
requires us to consider whether the public interest in applying the
exception outweighs the public interest in disclosure. We recognise that
the release of information would promote accountability and transparency
in public services and also help address any particular queries you may
have about this issue. However, the time it would take to provide the
information you have requested would divert a disproportionate amount of
our resources from its core functions and on balance we consider that the
public interest currently favours the use of the exception.

 

If you are able to be more specific regarding the information you require
or are able to limit your request so that we can more easily locate,
retrieve and compile the information you are seeking it will enable us to
consider your request again.

 

Please note that we will not be taking further action regarding this part
of your request unless we receive a revised request.

 

If this is not the information you are looking for, or if you are unable
to access it for some reason, please feel free to contact me.

 

Please see the attached information sheet for details of your right to
appeal.

 

Yours sincerely

 

Gemma Jacob

FOI Case Officer

FOI Case Management Team

General Counsel

Transport for London

 

[3][TfL request email]

 

show quoted sections

FOI, Transport for London

8 Attachments

Dear James

 

TfL Ref:          FOI-0879-1112

 

Please note that due to the volume of information being provided the
attachments are being provided in three separate e-mails.

 

Yours sincerely

 

Gemma Jacob

FOI Case Officer

FOI Case Management Team

General Counsel

Transport for London

 

[1][TfL request email]

 

 

From: FOI
Sent: 02 November 2011 15:34
To: '[FOI #88255 email]'
Subject: EIR Request - Route 265 Consultation

 

Dear James

 

TfL Ref:          FOI-0879-1112

 

Thank you for your e-mail received by Transport for London (TfL) on 5
October 2011 asking for information about the consultation on the proposed
changes to route 265 in Beverley Way.

 

Your request has been considered in accordance with the requirements of
the Environmental Information Regulations and TfL’s information access
policy. I can confirm TfL holds some of the information you require. You
asked for:

 

1.    Please can you provide a copy of the responses to the consultation?

 

Please find attached copies of all the questionnaires that were received
in response to the Beverley Way consultation. I have also included a
summary of all the feedback provided as well as copies of notes and
letters received. 

 

However, please note that some of the information has been redacted from
the attached documentation in accordance with Regulation 13 of the EIR as
disclosure would contravene the first principle of the Data Protection Act
1998, which requires all processing of personal data to be ‘fair and
lawful’. In this case disclosure would be ‘unfair’ as the individuals
concerned have a legitimate expectation that their contact details will
not be made public.

 

Please note that feedback was received in a number of ways which included:

 

·         Copies of completed questionnaire through the post (some came
with additional notes)

·         Completed online questionnaires

·         Through letters

·         Face to face

 

2.    "Our proposals were made as part of the wider scheme to improve
access to bus services along the A3 and A240 in the London Boroughs of
Kingston and Merton and the A205 and A316 in the London Borough of
Richmond."

 

Please can you give me full information of "The Wider Scheme to improve
bus services along the A3 and A240", including:

 

a.    How many TfL employees are assigned to it

b.    How much time they are assigned to it for

 

Within TfL there are many members of staff working on these projects
across several teams, but they have other responsibilities as well. No one
is allocated to work on these projects in A3 Beverley Way as their full
time role. Due to this we are unable to determine the amount of employee
time spent on each project since inception in 2007.

 

c.    What the scheme covers

d.    When it started

e.    When it is planned to finish

 

Arising from the review, deficiencies were identified and four design and
build projects were initiated in the A3 corridor to address these. The
table below states the expected date of each of the projects as well as
what works are covered by the scheme.

 

Project Description Deliverables Cost Start Date End Date
Number
   
TS.057.300097 Robin Hood 9 bus stop £224,796.30 02.07.2007 23.03.2012
Rbt to upgrades
Coombe Lane
Flyover
TS.057.300098 Coombe Lane 6 bus stop £54,484.43 02.07.2007 26.12.2012
Flyover to upgrades &
Raynes Park access into (to date)
Rail Bridge service road
£200,000

(subject to
consultation)
TS.057.300099 Raynes Park 5 bus stop £185,569.56 03.07.2007 30.08.2012
Rail Bridge upgrades
to Shannon
Corner 80m bus lane

200sq.m of
footway
TS.057.300100 Malden 14 bus stop £209,259.76 02.07.2007 22.06.2012
Roundabout upgrades
to Tolworth
Rail  
Station

 

f.     What its objectives are

 

The review took the form of an Audit on site of every stop, and was done
by Colin Buchanan consultants on behalf of TfL against criteria from TfL’s
Guidance for the ‘Design of Bus Stops for Low Floor Bus Accessibility’
(January 2006) which are available for download on TfL’s website using the
following link:

 

[2]http://www.tfl.gov.uk/businessandpartner...

 

This PDF forms the objective for the programme in order to comply with the
regulations under the Act.

 

g.    What its budget is

 

An outline budget would have been estimated in 2007 at the start of the 4
schemes. These will then have been adjusted through change control and
approved in accordance with the programme governance arrangements to take
into account estimates as they emerged, to meet the final costs as
presented in the table in question 2 (e).

 

In addition to receiving income in the form of a grant from central
Government, TfL also receives income from fares and advertising. TfL has
not received contributions from third party developers for the projects
listed above on the A3 including Beverley Way, but would normally seek
contributions under Section 106 of the Town & Country Planning Act 1984
from developers seeking planning permission. 

 

h.    Who is responsible for it from TfL

 

The programme is the responsibility of TfL Surface Transport as a client
for both the Transport for London Road Network (TLRN) and specification of
local bus services in London. 

 

Further to the pan-London audit by Colin Buchanan for TfL, initial outline
design on A3 Beverley Way was undertaken by Hyder Consultants. A detailed
design and implementation was then undertaken where applicable through the
TfL Highway Works Maintenance Contract with Enterprise Mouchel.

 

Alternations to the planning and specification of Bus Network are the
responsibility of TfL Surface Transport.

 

i.      What reasons were given at the time it was created

j.     Details of its scope

 

Please find attached the documents that were approved at decision making
points including inception – consisting of four A10 checklists and four
Project Initiation and Prioritisation forms. Both documents state the
objectives of each project. The PIAP will list the scope of the projects
and why this is being undertaken. However, please note that some of the
information has been redacted from the attached documentation in
accordance with Regulation 13 of the EIR as disclosure would contravene
the first principle of the Data Protection Act 1998, which requires all
processing of personal data to be ‘fair and lawful’. In this case
disclosure would be ‘unfair’ as the individuals concerned have a
legitimate expectation that their contact details will not be made public.

 

A review of all bus stops along this corridor was undertaken in accordance
with requirements under the Public Service Vehicle Accessibility
Regulations 2000 made by the Secretary of State under the 1995 Disability
Discrimination Act (which has now been superseded by the 2010 Equality
Act). 

 

Paragraph 40 (1) of the 1995 Act states that “the Secretary of State may
make Regulations (“Public Service Vehicle Accessibility Regulations”):-
 “for the purpose of securing that it is possible for disabled persons
to;  a) to get on and off regulated public services vehicles in safety and
without unreasonable difficulty (and, in the case of disabled persons in
wheelchairs, to do so while remaining in their wheelchairs) and b) to be
carried in such vehicles in safety and in reasonable comfort.” Due to this
an introduction of Low Floor Buses on all contracted services was
undertaken as specified in the invitation to tender for Route 265.

 

k.    Copies of all minutes for any meetings to discuss any matters
relating to and including it

 

Please find attached the requested meeting notes:

·         3000098 – notes of meeting with Stakeholders 30 August 2011

·         3000099 – notes of progress meeting 13 December 2010

·         Meeting notes of TfL/RB Kingston traffic liaison meeting’s on 1
March 2010, 23 April 2010,  17 September 2010,  8 November 2010, 21
January 2011, 11 April 2011

 

l.      Accounts showing all cost to TfL (and in turn the taxpayer) for
operating it and the itemised breakdown of these costs

 

In accordance with the EIR, TfL is not obliged to supply the information
requested above as it is subject to a statutory exception to the right of
access to information under Regulation 12(5) (e). In this instance, the
exception has been applied as disclosure of the information would
adversely affect the confidentiality of commercial information where such
confidentiality is provided by law to protect a legitimate economic
interest.

 

This exception has been applied on the basis that the release of the
financial information requested is likely to be prejudicial to the
commercial interests (a ‘legitimate economic interest’) of TfL and the
3^rd party suppliers involved in this project. The information is held
under a common law duty of confidence. Disclosure of the operating cost
information would adversely affect TfL’s position in ensuring it has an
unconstrained bargaining leverage in any future contractual negotiations.
Likewise the commercial interests of our 3^rd party suppliers would be
adversely affected if this financial information were disclosed, both in
the context of their approach to their negotiation of contracts with other
third parties and in the context of them competing with other bidders in
any future re-procurement TfL might do. 

 

The use of this exception is subject to an assessment of the public
interest in relation to the disclosure of the information concerned. 
Whilst TfL recognises the need for openness and transparency within public
authorities, in this instance the public interest in seeing that TfL
obtains the best value for public money outweighs the general public
interest in increasing transparency of TfL’s processes.

 

3.    Please provide all of the things required in the previous paragraph
that relate to the specifics of the Beverley Way scheme as well. If there
were meetings, costs, or any other aspect or what is detailed in the
previous paragraph that did not directly come under the "wider scheme" but
that is in any way related to Beverley way, then please detail these
aspects as well.

 

The information provided in response to question 2 (a) to (i) provides
data for the wider scheme, as well as the Beverley Way Scheme. As each of
the schemes are closely related it is not possible to separate the
information according to the different schemes.

 

4.    Statements were made such as: "The scheme is not based solely on
access for disabled people". Please therefore provide a complete list of
all things of any type that this scheme is based on. What perceived
rewards there would be to the public, etc.. All reasons behind TfL
investing so much money and time of taxpayer’s money over the last few
years.

 

As advised in answer to question 2 (i) and (j), attached are the documents
that were approved at decision making points including inception –
consisting of four A10 checklists and four Project Initiation and
Prioritisation forms.

 

The benefits of the schemes are:

 

1.    Compliance with requirements in the 2010 Equality Act in accordance
with our public service obligations.

2.    Ensuring we offer an Accessible service in accordance with the
Mayor’s Transport Strategy (2010).

3.    Improving interchange with the wider transport network.

4.    Reductions in boarding and alighting times for all bus users arising
from better accessibility to and from the kerb.

5.    Journey time benefits may arise for other road users where buses are
stationary for less time.

6.    Where footways, crossing points, and drainage have been
reconstructed, benefits may also arise for pedestrians who are not bus
passengers and savings made in future maintenance of these assets which
TfL have to maintain as Highway Authority.

7.    Improvements in accessibility should result in additional trips and
provide an environmentally friendly alternative to car travel.

 

It is noted that TfL’s programme of low floor buses and bus stop
accessibility works is not limited to Beverley Way as the 2010 Equality
Act is applicable for all public service vehicle operators and Highway
Authorities across the UK.

 

5.    I require a complete copy of any engagement agreements with any
third parties that are working for TfL in relation to any aspect of the
scheme. I.e. details of any proposals or pieces of work that have been
requested from these parties. Not solely limited to those pieces of work
carried out on Beverley Way. Please provide a complete list of ALL parties
that have been involved in any way in any proposals made by TfL for
Beverley way in the last five years. For each of these parties, please
provide a detailed list of all pieces of work that they have done for TfL
in any way, including all other projects that that party has undertaken,
and what terms they were engaged for that piece of work under. Please
identify which of these pieces of work relate to Beverley Way.

 

TfL do not have any engagement agreements, but we do have contracts with
Third party organisations who have undertaken work at TfL’s commission on
A3 corridor including Beverley Way.

 

These include:

·         Colin Buchanan & Partners - for the initial bus stop audit. 

·         Hyder Consulting - for preliminary design

·         Enterprise Mouchel - for detailed design and implementation

·         Trueform and Clear Channel - for amendments to bus stop
infrastructure including advertising in bus shelters.

·         RIMA - for the design of public consultation leaflets. 

·         London Letterbox - for the distribution of consultation
leaflets.

·         Local newspapers and the London Gazette to advertise traffic
regulation orders and other statutory notices.

 

The above are all suppliers under TfL’s framework agreements.

 

Unfortunately we are unable to locate the Hyder commissioning brief and
the Colin Buchanan commissioning brief due to what we believe is a filling
error. However instructions to Enterprise Mouchel, RIMA, and London
Letterbox can be found in the attached documents:

 

·         CD1 instruction to Enterprise Mouchel S2009-0035R dated
03/08/2009

·         CD1 instruction to Enterprise Mouchel S2009-0036R dated
03/08/2009

·         CD1 instruction to Enterprise Mouchel S2009-0037R dated
03/08/2009

·         CD1 instruction to Enterprise Mouchel S2009-0038R dated
03/08/2009

·         Brief for consultation leaflet - Beverley Way v2

·         Quote request - Beverley Way consultation

 

No instructions have been given to Trueform and Clear Channel at present
as the works on the schemes is not yet complete.

 

Please note that some of the information has been redacted from the
attached documentation in accordance with Regulation 13 of the EIR as
disclosure would contravene the first principle of the Data Protection Act
1998, which requires all processing of personal data to be ‘fair and
lawful’. In this case disclosure would be ‘unfair’ as the individuals
concerned have a legitimate expectation that their contact details will
not be made public.

 

However, because of the extent of the information you have requested, we
are not able to provide you with a list of ‘all parties involved in anyway
in any proposals made by TfL for Beverley Way over the last 5 years along
with a detailed list of all pieces of work they have done for TfL in
anyway’ to you and are applying Regulation 12(4) (b) of the EIR as we
believe that your request, as it is currently framed, is ‘manifestly
unreasonable.’  This is because these suppliers are used extensively
across a range of delivery programmes throughout London and providing a
full list of work these suppliers have undertaken for TfL would impose
unreasonable costs on us and require an unreasonable diversion of staff
time and resources.

 

The use of this exception is subject to a public interest test, which
requires us to consider whether the public interest in applying the
exception outweighs the public interest in disclosure. We recognise that
the release of information would promote accountability and transparency
in public services and also help address any particular queries you may
have about this issue. However, the time it would take to provide the
information you have requested would divert a disproportionate amount of
our resources from its core functions and on balance we consider that the
public interest currently favours the use of the exception.

 

If you are able to be more specific regarding the information you require
or are able to limit your request so that we can more easily locate,
retrieve and compile the information you are seeking it will enable us to
consider your request again.

 

Please note that we will not be taking further action regarding this part
of your request unless we receive a revised request.

 

If this is not the information you are looking for, or if you are unable
to access it for some reason, please feel free to contact me.

 

Please see the attached information sheet for details of your right to
appeal.

 

Yours sincerely

 

Gemma Jacob

FOI Case Officer

FOI Case Management Team

General Counsel

Transport for London

 

[3][TfL request email]

 

show quoted sections

FOI Case Office - TfL, Transport for London

1 Attachment

Dear James

TfL Ref: FOI-0879-1112

Unfortunately we are still having issues sending this information
due to the limits of our system. Thereore I will try to upload the
remaining documents directly to the site. Yours sincerely

Gemma Jacob FOI Case Officer FOI Case Management Team General
Counsel Transport for London

[TfL request email]

FOI Case Office - TfL, Transport for London

1 Attachment

FOI Case Office - TfL, Transport for London

1 Attachment

FOI Case Office - TfL, Transport for London

1 Attachment

FOI Case Office - TfL, Transport for London

1 Attachment

FOI Case Office - TfL, Transport for London

1 Attachment

FOI Case Office - TfL, Transport for London

1 Attachment

FOI Case Office - TfL, Transport for London

1 Attachment

Dear James

TfL Ref: FOI-0879-1112

This is the final document. Please let me know if you are unable to
access any of the documents provided. Yours sincerely

Gemma Jacob FOI Case Officer FOI Case Management Team General
Counsel Transport for London

[TfL request email]

FOI Case Office - TfL, Transport for London

1 Attachment

Dear James

TfL Ref: FOI-0879-1112

This is the final document. Please let me know if you are unable to
access any of the documents provided. Yours sincerely

Gemma Jacob FOI Case Officer FOI Case Management Team General
Counsel Transport for London

[TfL request email]