Details of contracts with Alliance Leisure Services

Paul Morgan made this Freedom of Information request to West Berkshire Council Automatic anti-spam measures are in place for this older request. Please let us know if a further response is expected or if you are having trouble responding.

The request was partially successful.

Dear West Berkshire Council,
Can you please provide all correspondence and documentation (redacted if necessary), to date, relating to contracts awarded by West Berkshire Council to Alliance Leisure Services ltd for both the Monks Lane Sports Hub and Newbury Lido projects.

Could you please provide the following details regarding these two projects:
1. The terms of reference written or verbal and / or request for information provided by West Berkshire Council to Alliance Leisure Services (ALS) for the Monks Lane Sports Hub and Newbury Lido projects.
2. All correspondence (internal and external meeting notes / minutes, emails, letters, spreadsheets, notes from phone conversations and face to face meetings etc.) between West Berkshire Council officers (including the Procurement Board) and Members and West Berkshire Council and Alliance Leisure Services that led to the decision to award the contract(s) to ALS rather than go through a more formal competitive tendering process for Services for the Monks Lane Sports Hub and Newbury Lido projects.
3. Who in the Council made the final decision to award the Monks Lane Sports Hub and Newbury Lido projects to Alliance Leisure Services, when were these decisions made and what justification was provided to support these decisions? Please provide a copy of all information provided to support these decisions.
4. What formal purchase orders have so far been placed by West Berkshire Council with Alliance Leisure Services for the Monks Lane Sports Hub and Newbury Lido projects. Please provide details for all these purchase orders (dates, scope of work, value etc.)
5. Of the formal purchase orders that have so far been placed by West Berkshire Council with Alliance Leisure Services for the Monks Lane Sports Hub and Newbury Lido projects how much has been billed / invoiced to date and how much is pending / still work in progress?
6. Please provide details of any purchase orders / contracts for the Monks Lane Sports Hub and Newbury Lido projects that have not yet been placed but are pending subject to planning permission being granted and / or subject to a revised costings being provided.
7. Please provide copies of all invoices paid to date by West Berkshire Council to Alliance Leisure Services for the Monks Lane Sports Hub and Newbury Lido projects.

Yours faithfully,

Paul Morgan

foi, West Berkshire Council

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foi, West Berkshire Council

FoI/2022/1033-Morgan

 

Dear Sir or Madam,

 

Request for information: Details of contracts with Alliance Leisure
Services

 

Thank you for your request received 18 November 2022; we would normally
seek to respond within twenty working days, please get in contact if you
have any further queries

 

Yours sincerely,

 

FOI TEAM
Legal and Democratic, West Berkshire Council Market Street Newbury RG14
5LD
[1][West Berkshire Council request email]
[2]www.westberks.gov.uk

 

 

This email and any attachments to it may be confidential and are intended
solely for the use of the individual to whom it is addressed. Any views or
opinions expressed may not necessarily represent those of West Berkshire
Council. If you are not the intended recipient of this email, you must
neither take any action based upon its contents, nor copy or show it to
anyone. Please contact the sender if you believe you have received this
e-mail in error. All communication sent to or from West Berkshire Council
may be subject to recording and or monitoring in accordance with UK
legislation, are subject to the requirements of the Freedom of Information
Act 2000 and may therefore be disclosed to a third party on request.

References

Visible links
1. mailto:[West Berkshire Council request email]
2. http://www.westberks.gov.uk/

Dear foi,
Can you please explain why you have not responded with the details requested in my FoI request

Yours sincerely,

Paul Morgan

foi, West Berkshire Council

Dear Mr Morgan

 

FoI/2022/1033-Morgan

 

I write further to your request under the Freedom of Information Act
2000.  The Council can confirm the information you have requested and will
send this in nine separate emails, this is due to the size of some of the
files and so cannot be sent in one response. 

 

If you are unhappy with the way your request has been handled or the
outcome of your request, you may ask for an internal review. You should
contact The FoI Reviewing Officer, Legal & Democratic Services, Council
Offices, Market Street, Newbury RG14 5LD, email [1][email address],
within 40 working days, if you wish to request a review.

 

If you are not content with the outcome of the internal review, you have
the right to apply directly to the Information Commissioner for a
decision. The Information Commissioner can be contacted at: - Information
Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9
5AF.

 

Yours sincerely,

 

Marion Croxford

 

FOI TEAM
Legal and Democratic Services, West Berkshire District Council Market
Street Newbury RG14 5LD
[2][West Berkshire Council request email]
[3]www.westberks.gov.uk

 

 

From: Paul Morgan [mailto:[FOI #922070 email]]
Sent: 18 November 2022 13:18
To: foi <[West Berkshire Council request email]>
Subject: Freedom of Information request - Details of contracts with
Alliance Leisure Services

 

This is an EXTERNAL EMAIL. STOP. THINK before you CLICK links or OPEN
attachments.

Dear West Berkshire Council,
Can you please provide all correspondence and documentation (redacted if
necessary), to date, relating to contracts awarded by West Berkshire
Council to Alliance Leisure Services ltd for both the Monks Lane Sports
Hub and Newbury Lido projects.

Could you please provide the following details regarding these two
projects:
1. The terms of reference written or verbal and / or request for
information provided by West Berkshire Council to Alliance Leisure
Services (ALS) for the Monks Lane Sports Hub and Newbury Lido projects.
2. All correspondence (internal and external meeting notes / minutes,
emails, letters, spreadsheets, notes from phone conversations and face to
face meetings etc.) between West Berkshire Council officers (including the
Procurement Board) and Members and West Berkshire Council and Alliance
Leisure Services that led to the decision to award the contract(s) to ALS
rather than go through a more formal competitive tendering process for
Services for the Monks Lane Sports Hub and Newbury Lido projects.
3. Who in the Council made the final decision to award the Monks Lane
Sports Hub and Newbury Lido projects to Alliance Leisure Services, when
were these decisions made and what justification was provided to support
these decisions? Please provide a copy of all information provided to
support these decisions.
4. What formal purchase orders have so far been placed by West Berkshire
Council with Alliance Leisure Services for the Monks Lane Sports Hub and
Newbury Lido projects. Please provide details for all these purchase
orders (dates, scope of work, value etc.)
5. Of the formal purchase orders that have so far been placed by West
Berkshire Council with Alliance Leisure Services for the Monks Lane Sports
Hub and Newbury Lido projects how much has been billed / invoiced to date
and how much is pending / still work in progress?
6. Please provide details of any purchase orders / contracts for the Monks
Lane Sports Hub and Newbury Lido projects that have not yet been placed
but are pending subject to planning permission being granted and / or
subject to a revised costings being provided.
7. Please provide copies of all invoices paid to date by West Berkshire
Council to Alliance Leisure Services for the Monks Lane Sports Hub and
Newbury Lido projects.

Yours faithfully,

Paul Morgan

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show quoted sections

foi, West Berkshire Council

3 Attachments

FoI/2022/1033-Morgan

Dear Mr Morgan

The documents attached relate to item one, namely the details of the terms
of reference provided by West Berkshire Council (WBC) to Alliance Leisure
Services (ALS)

This will be the first of seven e-mails covering the questions raised. We
are sending this way due to the capacity of the system.

Yours sincerely,

Marion Croxford

FOI TEAM
Legal and Democratic Services, West Berkshire District Council Market
Street Newbury RG14 5LD
[1][West Berkshire Council request email]
[2]www.westberks.gov.uk

This email and any attachments to it may be confidential and are intended
solely for the use of the individual to whom it is addressed. Any views or
opinions expressed may not necessarily represent those of West Berkshire
Council. If you are not the intended recipient of this email, you must
neither take any action based upon its contents, nor copy or show it to
anyone. Please contact the sender if you believe you have received this
e-mail in error. All communication sent to or from West Berkshire Council
may be subject to recording and or monitoring in accordance with UK
legislation, are subject to the requirements of the Freedom of Information
Act 2000 and may therefore be disclosed to a third party on request.

References

Visible links
1. mailto:[West Berkshire Council request email]
2. http://www.westberks.gov.uk/

foi, West Berkshire Council

7 Attachments

FOI/2022/1033 - Morgan

Dear Mr Morgan,

The documents attached relate to item four, namely copies of purchase
orders raised for the Sports Hub and Lido

This is the fourth of seven e-mails covering the questions raised. We are
sending this way due to the capacity of the system.

Yours sincerely,

Marion Croxford

FOI TEAM
Legal and Democratic Services, West Berkshire District Council Market
Street Newbury RG14 5LD
[1][West Berkshire Council request email]
[2]www.westberks.gov.uk

This email and any attachments to it may be confidential and are intended
solely for the use of the individual to whom it is addressed. Any views or
opinions expressed may not necessarily represent those of West Berkshire
Council. If you are not the intended recipient of this email, you must
neither take any action based upon its contents, nor copy or show it to
anyone. Please contact the sender if you believe you have received this
e-mail in error. All communication sent to or from West Berkshire Council
may be subject to recording and or monitoring in accordance with UK
legislation, are subject to the requirements of the Freedom of Information
Act 2000 and may therefore be disclosed to a third party on request.

References

Visible links
1. mailto:[West Berkshire Council request email]
2. http://www.westberks.gov.uk/

foi, West Berkshire Council

41 Attachments

FOI/2022/1033 - Morgan

Dear Mr Morgan,

The documents attached relate to item two, namely the minutes of internal
meetings in realtion to the Newbury Sports Hub. - these are in relation to
the Lido - sports Hub to follow (as mentioned previously collation of
e-mails would run into thousands and require potentially an estimated 11
days or more)

This is the second of seven e-mails covering the questions raised. We are
sending this way due to the capacity of the system.

Yours sincerely,

Marion Croxford

FOI TEAM
Legal and Democratic Services, West Berkshire District Council Market
Street Newbury RG14 5LD
[1][West Berkshire Council request email]
[2]www.westberks.gov.uk

This email and any attachments to it may be confidential and are intended
solely for the use of the individual to whom it is addressed. Any views or
opinions expressed may not necessarily represent those of West Berkshire
Council. If you are not the intended recipient of this email, you must
neither take any action based upon its contents, nor copy or show it to
anyone. Please contact the sender if you believe you have received this
e-mail in error. All communication sent to or from West Berkshire Council
may be subject to recording and or monitoring in accordance with UK
legislation, are subject to the requirements of the Freedom of Information
Act 2000 and may therefore be disclosed to a third party on request.

References

Visible links
1. mailto:[West Berkshire Council request email]
2. http://www.westberks.gov.uk/

foi, West Berkshire Council

2 Attachments

FOI/2022/1033 - Morgan

Dear Mr Morgan,

The documents attached relate to item five, namely a list of purchase
orders raised for the Sports Hub and Lido and expenditure to date against
these

This is the fifth of seven e-mails covering the questions raised. We are
sending this way due to the capacity of the system.

Yours sincerely,

Marion Croxford

FOI TEAM
Legal and Democratic Services, West Berkshire District Council Market
Street Newbury RG14 5LD
[1][West Berkshire Council request email]
[2]www.westberks.gov.uk

This email and any attachments to it may be confidential and are intended
solely for the use of the individual to whom it is addressed. Any views or
opinions expressed may not necessarily represent those of West Berkshire
Council. If you are not the intended recipient of this email, you must
neither take any action based upon its contents, nor copy or show it to
anyone. Please contact the sender if you believe you have received this
e-mail in error. All communication sent to or from West Berkshire Council
may be subject to recording and or monitoring in accordance with UK
legislation, are subject to the requirements of the Freedom of Information
Act 2000 and may therefore be disclosed to a third party on request.

References

Visible links
1. mailto:[West Berkshire Council request email]
2. http://www.westberks.gov.uk/

foi, West Berkshire Council

1 Attachment

FOI/2022/1033 - Morgan

Dear Mr Morgan,

The document attached relate to item six, namely purchase orders raised
for the Sports Hub and Lido which are pending

This is the Sixth of seven e-mails covering the questions raised. We are
sending this way due to the capacity of the system.

Yours sincerely,

Marion Croxford

FOI TEAM
Legal and Democratic Services, West Berkshire District Council Market
Street Newbury RG14 5LD
[1][West Berkshire Council request email]
[2]www.westberks.gov.uk

This email and any attachments to it may be confidential and are intended
solely for the use of the individual to whom it is addressed. Any views or
opinions expressed may not necessarily represent those of West Berkshire
Council. If you are not the intended recipient of this email, you must
neither take any action based upon its contents, nor copy or show it to
anyone. Please contact the sender if you believe you have received this
e-mail in error. All communication sent to or from West Berkshire Council
may be subject to recording and or monitoring in accordance with UK
legislation, are subject to the requirements of the Freedom of Information
Act 2000 and may therefore be disclosed to a third party on request.

References

Visible links
1. mailto:[West Berkshire Council request email]
2. http://www.westberks.gov.uk/

foi, West Berkshire Council

42 Attachments

FOI/2022/1033 - Morgan

Dear Mr Morgan,

The documents attached relate to item two, namely the minutes of internal
meetings - these are in relation to the Lido - sports Hub to follow (as
mentioned previously collation of e-mails would run into thousands and
require potentially an estimated 11 days or more)

This is the second of seven e-mails covering the questions raised. We are
sending this way due to the capacity of the system.

Yours sincerely,

Marion Croxford

FOI TEAM
Legal and Democratic Services, West Berkshire District Council Market
Street Newbury RG14 5LD
[1][West Berkshire Council request email]
[2]www.westberks.gov.uk

This email and any attachments to it may be confidential and are intended
solely for the use of the individual to whom it is addressed. Any views or
opinions expressed may not necessarily represent those of West Berkshire
Council. If you are not the intended recipient of this email, you must
neither take any action based upon its contents, nor copy or show it to
anyone. Please contact the sender if you believe you have received this
e-mail in error. All communication sent to or from West Berkshire Council
may be subject to recording and or monitoring in accordance with UK
legislation, are subject to the requirements of the Freedom of Information
Act 2000 and may therefore be disclosed to a third party on request.

References

Visible links
1. mailto:[West Berkshire Council request email]
2. http://www.westberks.gov.uk/

foi, West Berkshire Council

4 Attachments

FOI/2022/1033 - Morgan

Dear Mr Morgan,

The document attached relate to item seven, namely invoices paid by WBC to
ALS in relation to the Newbury Sports Hub

This is the final part of the seventh of seven e-mails covering the
questions raised. We are sending this way due to the capacity of the
system.

Yours sincerely,

Marion Croxford

FOI TEAM
Legal and Democratic Services, West Berkshire District Council Market
Street Newbury RG14 5LD
[1][West Berkshire Council request email]
[2]www.westberks.gov.uk

This email and any attachments to it may be confidential and are intended
solely for the use of the individual to whom it is addressed. Any views or
opinions expressed may not necessarily represent those of West Berkshire
Council. If you are not the intended recipient of this email, you must
neither take any action based upon its contents, nor copy or show it to
anyone. Please contact the sender if you believe you have received this
e-mail in error. All communication sent to or from West Berkshire Council
may be subject to recording and or monitoring in accordance with UK
legislation, are subject to the requirements of the Freedom of Information
Act 2000 and may therefore be disclosed to a third party on request.

References

Visible links
1. mailto:[West Berkshire Council request email]
2. http://www.westberks.gov.uk/

foi, West Berkshire Council

23 Attachments

FOI/2022/1033 - Morgan

Dear Mr Morgan,

The document attached relate to item seven, namely invoices paid by WBC to
ALS in relation to the lido.

This is the first part of the seventh of seven e-mails covering the
questions raised. We are sending this way due to the capacity of the
system.

Yours sincerely,

Marion Croxford

FOI TEAM
Legal and Democratic Services, West Berkshire District Council Market
Street Newbury RG14 5LD
[1][West Berkshire Council request email]
[2]www.westberks.gov.uk

This email and any attachments to it may be confidential and are intended
solely for the use of the individual to whom it is addressed. Any views or
opinions expressed may not necessarily represent those of West Berkshire
Council. If you are not the intended recipient of this email, you must
neither take any action based upon its contents, nor copy or show it to
anyone. Please contact the sender if you believe you have received this
e-mail in error. All communication sent to or from West Berkshire Council
may be subject to recording and or monitoring in accordance with UK
legislation, are subject to the requirements of the Freedom of Information
Act 2000 and may therefore be disclosed to a third party on request.

References

Visible links
1. mailto:[West Berkshire Council request email]
2. http://www.westberks.gov.uk/

foi, West Berkshire Council

5 Attachments

FOT/2022/1033 – Morgan

 

Dear Mr Morgan

 

Item 3 has had to be sent in several emails as it is too large to be sent
in one response.

 

The documents attached relate to item three, namely copies of reports.

 

Yours sincerely,

 

Marion Croxford

 

FOI TEAM
Legal and Democratic Services, West Berkshire District Council Market
Street Newbury RG14 5LD
[1][West Berkshire Council request email]
[2]www.westberks.gov.uk

 

This email and any attachments to it may be confidential and are intended
solely for the use of the individual to whom it is addressed. Any views or
opinions expressed may not necessarily represent those of West Berkshire
Council. If you are not the intended recipient of this email, you must
neither take any action based upon its contents, nor copy or show it to
anyone. Please contact the sender if you believe you have received this
e-mail in error. All communication sent to or from West Berkshire Council
may be subject to recording and or monitoring in accordance with UK
legislation, are subject to the requirements of the Freedom of Information
Act 2000 and may therefore be disclosed to a third party on request.

References

Visible links
1. mailto:[West Berkshire Council request email]
2. http://www.westberks.gov.uk/

foi, West Berkshire Council

1 Attachment

  • Attachment

    7.UKLF Access Agreement Northcroft Lido Delivery Management Agreement....pdf

    1.2M Download View as HTML

FOT/2022/1033 – Morgan

 

Dear Mr Morgan,

 

This is the third and final email relating to item three of your request,
namely copies of reports.

 

Yours sincerely,

 

Marion Croxford

 

FOI TEAM
Legal and Democratic Services, West Berkshire District Council Market
Street Newbury RG14 5LD
[1][West Berkshire Council request email]
[2]www.westberks.gov.uk

 

 

This email and any attachments to it may be confidential and are intended
solely for the use of the individual to whom it is addressed. Any views or
opinions expressed may not necessarily represent those of West Berkshire
Council. If you are not the intended recipient of this email, you must
neither take any action based upon its contents, nor copy or show it to
anyone. Please contact the sender if you believe you have received this
e-mail in error. All communication sent to or from West Berkshire Council
may be subject to recording and or monitoring in accordance with UK
legislation, are subject to the requirements of the Freedom of Information
Act 2000 and may therefore be disclosed to a third party on request.

References

Visible links
1. mailto:[West Berkshire Council request email]
2. http://www.westberks.gov.uk/

foi, West Berkshire Council

1 Attachment

FOT/2022/1033 – Morgan

 

Dear Mr Morgan,

 

This is email two relating to item three of your request, namely copies of
reports.

 

Yours sincerely,

 

Marion Croxford

 

FOI TEAM
Legal and Democratic Services, West Berkshire District Council Market
Street Newbury RG14 5LD
[1][West Berkshire Council request email]
[2]www.westberks.gov.uk

 

 

 

This email and any attachments to it may be confidential and are intended
solely for the use of the individual to whom it is addressed. Any views or
opinions expressed may not necessarily represent those of West Berkshire
Council. If you are not the intended recipient of this email, you must
neither take any action based upon its contents, nor copy or show it to
anyone. Please contact the sender if you believe you have received this
e-mail in error. All communication sent to or from West Berkshire Council
may be subject to recording and or monitoring in accordance with UK
legislation, are subject to the requirements of the Freedom of Information
Act 2000 and may therefore be disclosed to a third party on request.

References

Visible links
1. mailto:[West Berkshire Council request email]
2. http://www.westberks.gov.uk/