Detailed spending data

Joe Williams made this Freedom of Information request to Wandsworth Borough Council

The request was refused by Wandsworth Borough Council.

From: Joe Williams

15 August 2010

Dear Wandsworth Borough Council,

Congratulations on embracing the spirit of openness by publishing
spending data on your website.
(http://www.wandsworth.gov.uk/info/200110...)

However, please can you provide a more detailed breakdown of
spending, more similar to those provided by, say, The Royal Borough
of Windsor and Maidenhead
(http://www.rbwm.gov.uk/web/finance_payme...), the
Greater London Assembly
(http://www.london.gov.uk/who-runs-london...)
or, indeed, the Department for Communities and Local Government
(http://www.communities.gov.uk/news/corpo...)

Specifically:

For the period already published - 1 to 31 July 2010 - can you
provide a breakdown of spend by individual invoice detailing:

Date (either invoice or payment date, ideally both)
Spending council service (ie who spent it)
Indication of cost centre or similar (ie what it was spent on)
Provider (ie who with was with)
Amount of spend (the invoice total)
Invoice reference (ideally an internal reference that would enable
further investigation should anyone want)

Please provide the data in CSV format.

Yours faithfully,

Joe Williams

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From: Freedom Of Information
Wandsworth Borough Council

16 August 2010

Freedom of Information Act request - 2010/3750 - Detailed spending data

Thank you for your request for information received on 16/08/2010.

This will be processed in accordance with the Freedom of Information Act
2000.

Regards

Corporate Information Management Team

[Wandsworth Borough Council request email]

020 8871 8119

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From: Freedom Of Information
Wandsworth Borough Council

22 September 2010

Freedom of Information Act request - 2010/3750 - Detailed spending data

Dear Mr Williams,

I refer to your request for information relating to spending data received
on 16^th August 2010.

Please see the information in response to your questions provided below:

For the period already published - 1 to 31 July 2010 - can you provide a
breakdown of spend by individual invoice detailing:

Date (either invoice or payment date, ideally both)

Spending council service (ie who spent it)

Indication of cost centre or similar (ie what it was spent on)

Provider (ie who with was with)

Amount of spend (the invoice total)

Invoice reference (ideally an internal reference that would enable further
investigation should anyone want)

Wandsworth Council is unable to provide a more detailed breakdown of
spending required to answer the request. The information provided on the
Council website is a brief summary of payments made by the Council. The
information requested is not readily available as the data would need to
be extracted and matched from two separate financial systems, both of
which are new. Of necessity, there would naturally be a learning curve
for whoever was to undertake this exercise and use of/training from the
suppliers would be required to access the underlying data for both
systems, which would be required before any matching of records could take
place. Every relevant item would need to be downloaded from the creditors
system to establish the details of those included in the initial summary
report. This would then need to be matched to a similar download from the
ledger, using a common reference from each, to establish the information
required under the request. It is anticipated that substantial
reconciliation would be required. It is also worth noting that, at this
stage, we have entered the spirit of disclosing this information, but the
exact requirements for publication of this data has not yet been
regulated. Consequently systems have not been developed to provide
detailed information since this may have involved abortive costs.

In accordance with the provisions defined under section 12 of the Freedom
of Information Act 2000 we are unable to supply the information requested
as the process of identifying, locating, retrieving and, where
appropriate, extracting the information would significantly exceed the
appropriate limit as defined by the Freedom of Information and Data
Protection (Appropriate Limit and Fees) Regulations 2004.

As of July 2010 Wandsworth Council commenced publishing details of
suppliers and contractors to whom the council has paid over £500 or more
(including VAT). This information may be downloaded from the following
webpage:

[1]http://www.wandsworth.gov.uk/downloads/d...

I hope this information meets your needs. If you do not understand the
information provided or wish to discuss anything further, please feel free
to contact me and I, or another member of the team will be able to assist
you.

Please note, all material provided by Wandsworth Council in response to
your request for information is for your personal, non-commercial use.
Wandsworth Council reserves all rights in the copyright of the information
provided. Any unauthorised copying or adaptation of the information
without express written confirmation from Wandsworth Council may
constitute an infringement of copyright. Any intention to re-use this
information commercially may require consent. Please forward any requests
for re-use of information to the FOI officer.

If you are dissatisfied with the decisions made or information provided in
relation to your request you may make representations to the Chief
Executive. Correspondence should be addressed to:

Room 162

Wandsworth Town Hall

Wandsworth High Street

London

SW18 2PU

If you are not content with the outcome of the internal review, you have
the right to apply directly to the Information Commissioner for a
decision. The Information Commissioner can be contacted at:

Information Commissioner's Office

Wycliffe House

Water Lane

Wilmslow

Cheshire

SK9 5AF

If you have any further queries please do not hesitate to contact me.

Yours sincerely

James De Cort

Information Management Officer

[Wandsworth Borough Council request email]

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