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Detailed breakdown of costs both budgetted and actual for the new council offices including the source of ALL funding.

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Dear Harrogate Borough Council, I require the following under the freedom of information act.
Detailed breakdown of all costs both budgetted and actual for the building and staff removal to the new council offices,Together with the source of ALL funding to meet the total final cost.Thank you

Yours faithfully, Geoff Potts Harrogate

Foi, Harrogate Borough Council

Dear Mr Potts

 

Thank you for your email which we received on 29/01/2018. We are treating
this as a request for information under the Freedom of Information Act
2000. This means that —

 

o if we need more information about what you want, we will contact you
again as soon as we can; the twenty working days in which to give you
the information will start once we know exactly what you want
o if we do not hold the information, we will, if we can, transfer your
request to an authority who does hold it, and tell you what we have
done (please contact us immediately if you do not want us to do this);
otherwise, we will let you know that we do not hold the information
o if we hold the information and there is no reason to withhold it, we
will send it to you as soon as we can.  If there is likely to be a
delay for any reason, we will let you know
o if we believe that there is a good reason why the information should
not be disclosed, we will let you know as much as we can about how we
reached our decision

 

We will respond to your request promptly, and in any event, within the 20
working day limit as set out in s10 of the Act.

 

Regards

 

Rich Kemp

(Debt & Information Law)

Legal & Governance

Harrogate Borough Council

PO Box 787

Harrogate

HG1 9RW

 

tel: 01423 500600 (ext - 58602)

email:  [1][email address]

[2]www.harrogate.gov.uk

 

 

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Rich Kemp, Harrogate Borough Council

Dear Mr Potts

 

Thank you for your email requesting information under the Freedom of
Information Act 2000.

 

We are unable to state the actual total cost of the construction works of
the new civic centre at this point due to the final account still being
under negotiation with the contractor, those negotiations being subject to
commercial sensitivity and confidentiality at this stage. Disclosure into
the public domain of any details affecting that negotiation would be
likely to prejudice the commercial interests of the Council, and therefore
any information relating to that is considered to be exempt under section
43 of the FOI Act. For information the estimated value of these works is
£11m (as stated on the published [1]contract register).

 

£393,390.74 is the cost of all orders for furnishings for the building –
including desks, seating, meeting tables, break out furniture, lockers,
storage units,  café furniture and café fit out. The internal décor forms
part of the construction contract (see above).

 

We are unable to state funding figures as the total construction cost is
subject to final account negotiations as explained above and the cost of
the project will need to take consideration of the amounts realised on
disposal of current council buildings. As some of those disposals have not
yet completed the amounts in relation to those buildings are also, at this
point, subject to commercial sensitivity.

 

For the costs of decanting staff from previous buildings to the new civic
centre we have budgeted for £100k broken down as:

 

£50k for removals of furniture, equipment, resources and associated costs.
For actual spend to date £13,295.40.

 

£50k for moving IT equipment and set up (mainly overtime to carry out this
work at weekends to minimise downtime).

ICT overtime has amounted to £13.6k to date.

 

Re the full cost breakdown to date we don’t actually hold this at present
– we just get a summary doc similar to below from the contract
administrator on a monthly basis so would need to decide how we would want
the breakdown presented/provided once we reach the final account stage.

 

The Council intend to publish a full account in relation to the move to
the new civic centre once all costs/negotiations/disposals etc are
finalised. We appreciate that there is a public interest in the details of
this project, including the disposals of current council buildings, being
put into the public domain, not least for transparency reasons, however we
do not believe that those public interest reasons outweigh the public
interest in the Council being able to maintain a confidentiality in the
proceedings of the negotiations and disposals until completed. The
information will be placed in the public domain once there are no further
commercial reasons to prevent this happening.

 

If you are not satisfied with the way your request has been handled,
please contact -  

 

Freedom of Information Officer, PO Box 787, Harrogate, HG1 9RW

 

or email [2][Harrogate Borough Council request email]

 

The Council has an internal appeal system.  If your complaint is about the
decision which has been made you will usually be entitled to have your
case reviewed by an officer from a department which has not been involved
in the decision previously.   

 

If, after their decision, you are still not happy, you may appeal to-  

 

The Information Commissioner

Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF

Tel: 0303 123 1113

website: [3]https://ico.org.uk/

 

Regards

 

Rich Kemp

(Debt & Information Law)

Legal & Governance

Harrogate Borough Council

PO Box 787

Harrogate

HG1 9RW

 

tel: 01423 500600 (ext - 58602)

email:  [4][email address]

[5]www.harrogate.gov.uk

 

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