FOI Standard Response FOI2024 00531.pdf

Freedom of Information Team
Oxford City Council
Email: xxxxxxxxxxxxxxxxxxxx@xxxxxx.xxx.xx
6 June 2024
Dear James Leonard
Freedom of Information Request, Oxford City Council – Reference: FOI2024/00531
Further to our acknowledgement, we can confirm that Oxford City Council can advise as follows in
response to your Freedom of Information Request received on 9 May:
Request
I would be most grateful if you would provide me, under the Freedom of Information Act, details in
respect to the contract below.
Servicing and Maintenance of Fire Safety Systems - AWARD:
https://www.contractsfinder.service.gov.uk/notice/cb2987bc-fa11-4dc9-b730-1ed59bf29ff9
The details we require are:
• What are the contractual performance KPI's for this contract?
Quality - Standard of installations on repairs, 5% measurement checks on records and certificates
submitted Target 97% Delivery Call out times to responsive repairs are within stated times
identified within the specification. - Target 97% Cost (a) Monthly valuations are charged against the
submitted pricing schedules. - Target 100% Cost (b) All reports are submitted electronically- Target
100% Sustainability (a) Evidence of any EV mileage or green transport programme or equivalent
(public transport or car pooling). Evidence of waste recycling disposal of fire equipment. 5% of
annual delivery for service are carbon free or offset.
Sustainability (b) All reports are submitted electronically Target 100% Health and safety Supply of
RAMS are submitted where applicable before commencement of works. Report any safety
concerns identified when carrying out servicing and maintenance Target 100% Overall Satisfaction
Performance Responding to performance weaknesses identified above- Target 100%
• Suppliers who applied for inclusion on each framework/contract and were successful & not
successful at the PQQ & ITT stages • Actual spend on this contract/framework (and any sub lots),
from the start of the contract to the current date • Start date & duration of framework/contract?
Successful
Lot1 & 3
Sureserve Fire Services
Lot 2
Churches Fire Services
Lot4
RGE
Not successful
Briggs Fire & Security
Complete Detection Systems

Defensor Maintenance Ltd
Openview Security Solutions
Protec Fire Protection PLC
Pyrotec Services Ltd
Ventro Ltd
• Actual spend on this contract/framework (and any sub lots), from the start of the contract to the
current date:
Lot 1: £24,037.58
Lot 2: £9,740
Lot 3£24,980.00
Lot 4: £,8957
• Start date & duration of framework/contract
Lot 1 - 01/02/2024 - 31/01/2029
Lot 2 - 08/03/2024 - 07/03/2029
Lot 3 - 01/02/2024 - 31/01/2029
Lot 4 - 01/02/2024 - 31/01/2029
• Could you please provide a copy of the service/product specification given to all bidders for when
this contract was last advertised?
Specification attached.
• Is there an extension clause in the framework(s)/contract(s) and, if so, the duration of the
extension?
Yes-1 year.
• Has a decision been made yet on whether the framework(s)/contract(s) are being either extended
or renewed?
No decision has been made.
• Who is the senior officer (outside of procurement) responsible for this contract?
Building Engineering Contracts Manager.

If you disagree with any part of the response to your request, you are entitled to ask the Council for
an internal review of the decision(s) made. You may do this by writing to the Monitoring Officer, by
either email xxxxxxxxxxxxxxxxx@xxxxxx.xxx.xx – or by post to Monitoring Officer, Oxford City
Council, Town Hall, St Aldate’s, Oxford, OX1 1BX. After the result of the internal review, if you
remain dissatisfied, you may ask the Information Commissioner to intervene on your behalf. You
may do this by writing to the Information Commissioner's Office, Wycliffe Lane, Wilmslow,
Cheshire, SK9 5AF.
Yours sincerely,
Freedom of Information Officer