Arthur Burns

[[1]mailto:[FOI #320928 email]]

 

Dear Mr Burns

 

FOI REQUEST – DESIGN SERVICES

Emailed: 08 March 2016 16:24

 

I write to acknowledge receipt of your FOI Request relating to (1)
Prospectus Design and Artwork, and (2) Website Design and Management.  A
copy of your full request is attached below.

 

The request will be handled under the terms of the Freedom of Information
Act 2000.  This means that, after taking into account the bank holiday in
Northern Ireland on 17 March and the two bank holidays in England and
Wales on 25 and 28 March, you can expect to receive a response from us by
8 April 2016.

 

Please contact me if you have any queries about this email or about the
progress of your request ([2][email address]).

 

If you are dissatisfied with the service you receive in relation to your
request, and wish to make a complaint or request an internal review, then
please write to Dr Anne Craven, Registrar and Secretary, Bishop
Grosseteste University, Lincoln LN1 3DY ([3][email address]).

 

If you are not content with the outcome of a complaint or internal review,
you have the right to appeal to the Information Commissioner.  Generally,
however, he cannot make a decision unless you have exhausted the
complaints and review procedures provided by the University itself.  The
Information Commissioner can be contacted at The Information
Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire  SK9
5AF.

 

Yours sincerely

 

Guenever Moyes

Archivist & Records Manager

 

 

___________________________________

 

[4]Description: Description: Description: Description: Description:
Description: Description: Description: Description: Description:
cid:image001.jpg@01CDD85F.66A255E0

 

Bishop Grosseteste University

Lincoln

LN1 3DY

_____________________________________________________

 

Telephone   (01522) 583792   |   Email   [5][email address]

Twitter   [6]www.twitter.com/bishopglibrary   |   Facebook 
 [7]www.facebook.com/bishopglibrary   |   Website   [8]www.bishopg.ac.uk

 

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Arthur Burns

[[1]mailto:[FOI #320928 email]]

 

Dear Mr Burns

 

FOI REQUEST – DESIGN SERVICES

Emailed: 08 March 2016 16:24

Acknowledged: 08 March 2016 17:02

 

I write in response to your recent Freedom of Information request relating
to (1) Prospectus Design and Artwork and (2) Website Design and Management
(a copy of the full request is attached).

 

Our responses to your questions are given below.  You will see that
information relating to costs has been withheld.  Whilst I can confirm
that we hold information about costs that is relevant to your request, we
are withholding it under Section 43.2 of the Freedom of Information Act
2000 (Commercial Interests).  This is a qualified exemption which means
that it is subject to the public interest test.

 

In this case, we considered:

 

                         i.              the public interest in ensuring
that the University is able to participate competitively and fairly in a
commercial activity such as the purchase of goods and services

                       ii.              the public interest in ensuring
that we as a public authority get value for money when purchasing goods or
services

                     iii.              the public interest in scrutinizing
how public money is spent (including issues of accountability and
transparency)

                     iv.              the public interest in ensuring that
there is competition for public sector contracts, and

                       v.              the public interest in ensuring
that commercial companies are able to compete fairly in the provision and
sale of goods and services.

 

Having taken all these issues into account and considered where the
balance of the public interest lies, we are satisfied that the public
interest in withholding information relating to costs (as specified below)
outweighs the public interest in disclosure. This is because, given the
relatively short interval from one tender process to the next, we believe
that disclosing details of the value of our current or most recent
contracts would be likely to weaken the University’s bargaining position
in the market-place when next procuring or purchasing similar services.
This would prejudice the commercial interests of the University as a
purchaser which we do not consider would be in the public interest.  We
have explained our reasons for taking this decision more fully in our
responses to individual questions.

 

In addition, there is a public interest in ensuring that there is
competition for public sector contracts and that the tendering process
allows commercial companies to compete fairly and without disadvantage. 
Although information released under the Freedom of Information Act is
released to the world at large, we believe that disclosing information
relating to previous successful tenders could nevertheless result in some
companies having an unfair advantage in any future tendering process,
which we do not believe would be in the public interest.

 

The following detailed guidance on this exemption has been published by
the Information Commissioner’s Office:

[2]http://ico.org.uk/for_organisations/guid...

[3]http://ico.org.uk/for_organisations/guid...

 

──────────────────────────────────────────────────────────────────────────

1.         Prospectus Design and Artwork

 

When will you be tendering for your next prospectus?

 

July 2017 (the last tender was for a three-year period)

 

Who designed your last prospectus and when was this?

 

Sean Coleman Design (January 2016)

 

How many people tendered for your last prospectus and who were they?

 

4 firms

 

§   Sean Coleman Design (which won the tender)

§   Creative Hope (Creative Hope Studio, 5 Silver Street, Lincoln LN2 1DY)

§   Root Studio (The Terrace, Grantham Street, Lincoln LN2 1BD)

§   Studio View (38 Park Street, Lincoln LN1 1UQ)

 

How much did you pay for your last prospectus for the design and  artwork?

 

We have withheld information relating to cost under Section 43.2 of the
Freedom of Information Act 2000 (Commercial Interests).  We take the view
that the design and artwork for the prospectus constitutes the provision
of a service rather than a commodity and that, as costs in the interval
since the last tendering process would not be significantly different,
this information remains commercially sensitive.  We therefore consider
that it would not be in the interests of the University, the public or of
other commercial companies to disclose this information.  A full
explanation of the exemption used, and of the public interest arguments
considered, is given above.

 

How many did you get printed?

 

30,000

 

How much did you pay for the printing?

 

Information relating to printing costs has also been withheld under
Section 43.2 of the Freedom of Information Act 2000 (Commercial
Interests).  See our explanation provided above relating to design and
artwork.

 

──────────────────────────────────────────────────────────────────────────

2.         Website Design and Management

 

When will you be next be tendering for a refresh or redesign of your
website?

 

Within the next five to six months

 

When was your website last updated in terms of the design, look and feel,
and when was this?

 

Website re-write went live in September 2014

 

How many people tendered for your last website refresh and who were they?

 

2 firms

 

§   IRW Systems (which won the tender)

§   Salford Software

 

(NB No refresh has taken place since your previous request in 2014. )

 

How much did this cost?

 

We have withheld information relating to cost under Section 43.2 of the
Freedom of Information Act 2000 (Commercial Interests).  Although it is
two years since the website was last updated, we take the view that
updates of the website constitute the provision of a service rather than a
commodity, the cost of which we would not expect to change significantly
over a two-year period.  We would therefore expect the cost of the next
update to be fairly similar to the last and consider that it would not be
in the interests of the University, the public, or of other commercial
companies to disclose this information.  A full explanation of the
exemption used, and of the public interest arguments considered, is given
above.

 

──────────────────────────────────────────────────────────────────────────

 

Please contact me if you have any questions about this email or about the
information provided ([4][email address]).

 

If you are dissatisfied with the service you have received in relation to
your request, and wish to make a complaint or request an internal review,
then please write to Dr Anne Craven, Registrar and Secretary, Bishop
Grosseteste University, Lincoln LN1 3DY ([5][email address]).

 

If you are not content with the outcome of a complaint or internal review,
you have the right to appeal to the Information Commissioner.  Generally,
however, he cannot make a decision unless you have exhausted the
complaints and review procedures provided by the University itself.  The
Information Commissioner can be contacted at The Information
Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire  SK9
5AF.

 

Yours sincerely

 

Guenever Moyes

Archivist & Records Manager

 

 

___________________________________

 

[6]Description: Description: Description: Description: Description:
Description: Description: Description: Description: Description:
cid:image001.jpg@01CDD85F.66A255E0

 

Bishop Grosseteste University

Lincoln

LN1 3DY

_____________________________________________________

 

Telephone   (01522) 583792   |   Email   [7][email address]

Twitter   [8]www.twitter.com/bishopglibrary   |   Facebook 
 [9]www.facebook.com/bishopglibrary   |   Website   [10]www.bishopg.ac.uk

 

 

From: Guenever Moyes
Sent: 08 March 2016 17:02
To: 'Arthur Burns'
Cc: Anne Craven; Emma J. Sansby
Subject: FOI REQUEST - DESIGN SERVICES (PROSPECTUS & WEBSITE)

 

Arthur Burns

[[11]mailto:[FOI #320928 email]]

 

Dear Mr Burns

 

FOI REQUEST – DESIGN SERVICES

Emailed: 08 March 2016 16:24

 

I write to acknowledge receipt of your FOI Request relating to (1)
Prospectus Design and Artwork, and (2) Website Design and Management.  A
copy of your full request is attached below.

 

The request will be handled under the terms of the Freedom of Information
Act 2000.  This means that, after taking into account the bank holiday in
Northern Ireland on 17 March and the two bank holidays in England and
Wales on 25 and 28 March, you can expect to receive a response from us by
8 April 2016.

 

Please contact me if you have any queries about this email or about the
progress of your request ([12][email address]).

 

If you are dissatisfied with the service you receive in relation to your
request, and wish to make a complaint or request an internal review, then
please write to Dr Anne Craven, Registrar and Secretary, Bishop
Grosseteste University, Lincoln LN1 3DY ([13][email address]).

 

If you are not content with the outcome of a complaint or internal review,
you have the right to appeal to the Information Commissioner.  Generally,
however, he cannot make a decision unless you have exhausted the
complaints and review procedures provided by the University itself.  The
Information Commissioner can be contacted at The Information
Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire  SK9
5AF.

 

Yours sincerely

 

Guenever Moyes

Archivist & Records Manager

 

 

___________________________________

 

[14]Description: Description: Description: Description: Description:
Description: Description: Description: Description: Description:
cid:image001.jpg@01CDD85F.66A255E0

 

Bishop Grosseteste University

Lincoln

LN1 3DY

_____________________________________________________

 

Telephone   (01522) 583792   |   Email   [15][email address]

Twitter   [16]www.twitter.com/bishopglibrary   |   Facebook 
 [17]www.facebook.com/bishopglibrary   |   Website   [18]www.bishopg.ac.uk

 

 

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