Design guidance

Steve Elibank made this Freedom of Information request to House of Commons

This request has been closed to new correspondence from the public body. Contact us if you think it ought be re-opened.

The request was successful.

Dear House of Commons,

Please provide me with an electronic copy of any guidance you hold regarding the design, layout, colours and typefaces of Select Committee reports and documents.

Yours faithfully,
Steve Elibank

FOICOMMONS, House of Commons

Dear Mr Elibank

Thank you for your request for information dated 09 November 2011, received by us on the same date.

We will endeavour to respond to your request promptly but in any case within 20 working days i.e. on or before 07 December 2011.

If you have any queries about your request, please use the request number quoted in the subject line of this email.

Yours sincerely

Jenny Wormleighton | IRIS Support Officer
Information Rights and Information Security (IRIS) Service | Department of HR and Change

show quoted sections

FOICOMMONS, House of Commons

1 Attachment

Dear Mr Elibank,

Thank you for your request of 9 November 2011 for an electronic copy of any guidance we hold regarding the design, layout, colours and typefaces of Select Committee reports and documents, to which we have assigned the internal reference number F11-396.

I confirm we hold this information. The guidance for the design, layout, colours and typefaces of Select Committee reports and documents is included in the printing specification for select committee reports. The information relating to your request is as follows:

House of Commons Select Committees Papers consist of—
• Oral evidence
• Written evidence and Memoranda
• Reports (including related formal Minutes)
• Special Reports
and may be published as single items or in any combination.

Physical Characteristics
Finished Size 297 mm x 210 mm (A4) Portrait
[Throw-outs or throw-clears, which are not a standard part of the specifications on offer, are generally A3 but can vary.] Format
Evidence: saddle-stitched up to 96 pages; over 96 pages, perfect bound; Printed cover on 64 pages and above, or when specified by Committee staff.
Reports: saddle-stitched up to 64 pages; over 64 pages, perfect bound; Printed cover on 32pp and above, or when specified by Committee staff.
Combined Report & Evidence: saddle-stitched up to 64 pages; over 64 pages, perfect bound
Printed cover on 32pp and above, or when specified by Committee staff.
Special Reports: usually have a self-cover, but may take a printed cover if specified.
Covers are to be printed pages i and iv. Spine title to be printed if document is required to be perfect bound.
Papers may be printed as separate items or with each other in any combination. If they are all fairly short they may all be printed in one volume. Where a lot of oral evidence has been taken or there is a great deal of memoranda or appendices, these may be printed as a separate volume (or volumes) to the Report. Where the evidence has been published as daily parts, the Report will normally be made available separately. When oral evidence has been published in daily parts and is to be published again with the Report, the printer will be required to produce and hold additional copies for subsequent gathering and binding with the Report or as a separate volume at a later date.
Page Layout
Page content ranges from 4pp to 612pp.
Reports: 35½ ems of 12 pt. wide.
Written evidence: 36 ems of 12 pt. wide.
Oral evidence: 17½ ems of 12 pt. wide double column.
Formal minutes (published with Reports): 36 ems of 12 pt. wide.
all to a page depth of 62 ems of12 pt. deep (inclusive of running heads).

Typefaces
Reports: Text: 12/14½ pt. Minion Headings: Frutiger family in various weights and sizes Written evidence: 9½/I0½ pt. Times.
Oral Evidence: 9½/10½ pt. Times.
Formal Minutes (published with Reports): 10 pt. Times.
Running Heads: 8/10 pt. Frutiger Bold.
Page Numbering
Reports: 8 pt. Frutiger, Arabic numerals.
Written and Oral Evidence: 10½ pt. Times, Arabic numerals.
Formal Minutes (published with Reports): I0 pt. Times, Arabic Numerals The page folios of Written and Oral Evidence (formerly known as Memoranda and Minutes of Evidence) are prefixed by the letters ‘Ev’.
Variations in Printing Styles
In general, the layout, typefaces and style of Select Committee printing will be in accordance with the specimen graphical layout (Appendix). There are however some variations, as determined by individual committees. Examples of these are as follows:
• On occasions asterisks will be inserted in the Evidence denoting that part or all of a question or answer thereto, or a passage of evidence, has not been reported at the request of the witness and with the agreement of the Committee.
• Scrutiny Committees (European Scrutiny, Human Rights, Statutory Instruments): Reports from these Committees generally carry the same House of Commons Paper number throughout the Parliamentary Session, e.g. HC 70-v, HC 70-vi, HC 70-vii etc. which are all separate Reports. These Committees publish evidence on an irregular basis.
The various House Committees with an interest in the printing and publication of Committee documents (Liaison, Modernisation) consider from time to time the style and format of the printing of Select Committee papers. It is possible that the standard style and format may change from time to time and this can include a requirement to produce four colour process dust covers and/or four colour process sections.
Graphs and other tabular material may need to be imported from database and spreadsheet packages or from camera ready copy.

Ink
Reports: Reports will be produced in two colours black and Pantone 349.
Evidence (Oral and Written/Memoranda) will be printed in black ink.
On occasions there is a requirement for an additional colour or colours for line work and/or four-colour process work. In such instances the additional line work colour(s) will be specified. For four-colour process work ISO 2846 is the specified requirement.

Paper
Text: Select 115gsm Select Offset (archival quality) for Reports or Reports and Evidence up to 64pp
Sovereign white wove printing; neutral sized 80gsm (archival quality) for Evidence (oral and written/Memoranda). Where process colour work is involved, 115gsm white satin finish paper is used.

Cover: Satimatt 250gsm White board
Barcodes
A barcode is to be printed on each publication. Where there is a cover, the barcode appears on the left hand side, at the foot of the last (white) page. In the case of self-cover work the barcode is to appear on the right hand side, at the foot of the last page. Where there is a printed cover the ISBN must appear on page iv of the cover, below the Bookshop list and the Parliamentary copyright legend. The printer will liaise with the Publishing Manager and ensure insertion of barcode and ISBN together with full sale imprint and price as supplied by the Publishing Manager.
Operations
Typeset data from copy supplied, read down supplied disks, in a word processing format, or from disks in PostScript format, or from PDF or camera ready copy. Supply page proofs for approval. Each publication to bear a price. On receipt of proofs, amend as required, make plates and print. Reports are printed throughout in black and green (Pantone 349) with occasional spot or process colour pages. Evidence (Oral and Written/Memoranda) is printed throughout in black only. Print pages 1 and 4 of cover in Pantone 349 with reversed out lettering. Gather text and collate, saddle-stitch or perfect bind as appropriate, trim 3 edges, pack and deliver.

I attach a PDF copy of the CRC (camera ready copy) Report Design specification, revised 4.3.09. Personal data - names of staff who are not senior officials and whose names have not been included in online publications - have been removed. This information is exempt by virtue of section 40 (2) of the Freedom of Information Act 2000 (the exemption for personal information), as disclosure of this information to the public generally, in the House’s view, would not be consistent with data protection principles in the Data Protection Act 1998 (DPA). This is an absolute exemption and the public interest test does not apply.

You may, if dissatisfied with the treatment of your request, ask the House of Commons to conduct an internal review of this decision. Requests for internal review should be addressed to: Freedom of Information Officer, Department of HR and Change, House of Commons London SW1A OAA or [House of Commons request email] . Please ensure that you specify the nature of your complaint and any arguments or points that you wish to make.

If you remain dissatisfied, you may appeal to the Information Commissioner at Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF.

Yours sincerely

Bob Castle
Head of Information Rights and Information Security

show quoted sections

Looking for an EU Authority?

You can request documents directly from EU Institutions at our sister site AskTheEU.org . Find out more .

AskTheEU.org