Dentistry Admission Statistics

Mr Choudhary made this Freedom of Information request to Cardiff University

This request has been closed to new correspondence from the public body. Contact us if you think it ought be re-opened.

The request was successful.

Dear Cardiff University,

I have a request regarding information on the universities dentistry school. All questions are for last years UCAS cycle.

1) How many of the students admitted were studying A Levels?
2) How many of the students admitted were international?
3) How many graduate students applied for the 5 year course?
4) How many graduate students applied for the graduate course?
5) How many of each category of students that I have mentioned above were:
i) Rejected pre interview
ii) Rejected post interview
iii) Given an offer

By each category, I am referring to the categories 'A Level students', 'international students', 'graduates applying to the 5 year course' and 'graduates applying for the graduate 4 year course'.

6) For each applicant, can I get their UKCAT score, their GCSE results, degree result or prediction, A Level results or prediction, pre interview score and interview score? If it is not possible to give all the data within the time limit of 18 hours or £450, I would ask the university give me a sample of randomised data such that the time and cost constraints are met.

7) I would also request for a copy of the interview form that the university uses to assess a candidate during the interview for the Dentistry course. This request is applicable for this years entry cycle and I would like the forms for interview for both the undergraduate and post graduate interviews.

8)I would also like to know what the selection process is when determining a candidates suitability for both the four year course and the five year course. If any form is used to assess this, I would also like a copy of this.

I hope that this is not too much trouble for the university and I hope they can meet my requests without too much trouble. If possible, I would like all data to be in an excel format or word or pdf format if possible.

Yours faithfully,

Mr Choudhary

InfoRequest, Cardiff University

Dear Mr Choudhary

I acknowledge receipt of your Freedom of Information request below
received by this office on 8th November 2012  in which you requested
information regarding DENTL admissions stats.  This has been allocated
reference FOI2012-064 which should be quoted in all correspondence.

Your query will now be dealt with under the Freedom of Information Act
2000 and we will respond to your request within 20 working days starting
the day after receipt. Therefore you can expect to receive a response no
later than 6th December 2012.

In some circumstances we may not be able to meet this deadline and if this
is likely to be the case we will contact you as soon as possible and give
you a revised date for response.

Kind regards
Information Governance Team
Governance and Compliance Division
Cardiff University
McKenzie House
30-36 Newport Road
Cardiff
CF24 0DE

Fax 029 20874478
Tel 029 20879351

Freedom of Information request - Dentistry Admission Statistics

Mr Choudhary   to: FOI requests at Cardiff University 07/11/2012 19:59

     Dear Cardiff University,
   
    I have a request regarding information on the universities
    dentistry school. All questions are for last years UCAS cycle.
   
    1) How many of the students admitted were studying A Levels?
    2) How many of the students admitted were international?
    3) How many graduate students applied for the 5 year course?
    4) How many graduate students applied for the graduate course?
    5) How many of each category of students that I have mentioned
    above were:
    i) Rejected pre interview
    ii) Rejected post interview
    iii) Given an offer
   
    By each category, I am referring to the categories 'A Level
    students', 'international students', 'graduates applying to the 5
    year course' and 'graduates applying for the graduate 4 year
    course'.
   
    6) For each applicant, can I get their UKCAT score, their GCSE
    results, degree result or prediction, A Level results or
    prediction, pre interview score and interview score? If it is not
    possible to give all the data within the time limit of 18 hours or
    £450, I would ask the university give me a sample of randomised
    data such that the time and cost constraints are met.
   
    7) I would also request for a copy of the interview form that the
    university uses to assess a candidate during the interview for the
    Dentistry course. This request is applicable for this years entry
    cycle and I would like the forms for interview for both the
    undergraduate and post graduate interviews.
   
    8)I would also like to know what the selection process is when
    determining a candidates suitability for both the four year course
    and the five year course. If any form is used to assess this, I
    would also like a copy of this.
   
    I hope that this is not too much trouble for the university and I
    hope they can meet my requests without too much trouble. If
    possible, I would like all data to be in an excel format or word or
    pdf format if possible.
   
    Yours faithfully,
   
    Mr Choudhary
   
    -------------------------------------------------------------------
   
    Please use this email address for all replies to this request:
    [FOI #137288 email]
   
    Is [Cardiff University request email] the wrong address for Freedom of
    Information requests to Cardiff University? If so, please contact
    us using this form:
    [1]http://www.whatdotheyknow.com/help/contact
   
    Disclaimer: This message and any reply that you make will be
    published on the internet. Our privacy and copyright policies:
    [2]http://www.whatdotheyknow.com/help/offic...
   
    If you find this service useful as an FOI officer, please ask your
    web manager to link to us from your organisation's FOI page.
   
   
    -------------------------------------------------------------------

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InfoRequest, Cardiff University

Dear Mr Choudhary

I refer to your email below in which you requested information regarding
admissions to the University's School of Dentistry.  

Following review of your request I am advised that in order for us to
process your request we need to understand more clearly the information
you are seeking and I should be grateful if you could clarify the
programme(s) in relation to which you would like us to provide
information.  

The University's School of Dentistry provides a range of Undergraduate
programmes including [1]A200 - Bachelor of Dental Surgery (BDS), [2]A204 -
Bachelor of Dental Surgery with a preliminary year (BDS), [3]B752 - BSc
Dental Therapy and Dental Hygiene and [4]B750 - HE Diploma in Dental
Hygiene as well as a range of Postgraduate Programmes .  Further
information is available on the University's website at:
 [5]http://www.cardiff.ac.uk/dentl/index.html

Upon receipt of your clarification we shall be able to process your
request.

Your sincerely
Information Governance Team
Governance and Compliance Division
Cardiff University
McKenzie House
30-36 Newport Road
Cardiff
CF24 0DE

Fax 029 20874478
Tel 029 20879351

Freedom of Information request - Dentistry Admission Statistics

Mr Choudhary   to: FOI requests at Cardiff University 07/11/2012 19:59

     Dear Cardiff University,
   
    I have a request regarding information on the universities
    dentistry school. All questions are for last years UCAS cycle.
   
    1) How many of the students admitted were studying A Levels?
    2) How many of the students admitted were international?
    3) How many graduate students applied for the 5 year course?
    4) How many graduate students applied for the graduate course?
    5) How many of each category of students that I have mentioned
    above were:
    i) Rejected pre interview
    ii) Rejected post interview
    iii) Given an offer
   
    By each category, I am referring to the categories 'A Level
    students', 'international students', 'graduates applying to the 5
    year course' and 'graduates applying for the graduate 4 year
    course'.
   
    6) For each applicant, can I get their UKCAT score, their GCSE
    results, degree result or prediction, A Level results or
    prediction, pre interview score and interview score? If it is not
    possible to give all the data within the time limit of 18 hours or
    £450, I would ask the university give me a sample of randomised
    data such that the time and cost constraints are met.
   
    7) I would also request for a copy of the interview form that the
    university uses to assess a candidate during the interview for the
    Dentistry course. This request is applicable for this years entry
    cycle and I would like the forms for interview for both the
    undergraduate and post graduate interviews.
   
    8)I would also like to know what the selection process is when
    determining a candidates suitability for both the four year course
    and the five year course. If any form is used to assess this, I
    would also like a copy of this.
   
    I hope that this is not too much trouble for the university and I
    hope they can meet my requests without too much trouble. If
    possible, I would like all data to be in an excel format or word or
    pdf format if possible.
   
    Yours faithfully,
   
    Mr Choudhary
   
    -------------------------------------------------------------------
   
    Please use this email address for all replies to this request:
    [FOI #137288 email]
   
    Is [Cardiff University request email] the wrong address for Freedom of
    Information requests to Cardiff University? If so, please contact
    us using this form:
    [6]http://www.whatdotheyknow.com/help/contact
   
    Disclaimer: This message and any reply that you make will be
    published on the internet. Our privacy and copyright policies:
    [7]http://www.whatdotheyknow.com/help/offic...
   
    If you find this service useful as an FOI officer, please ask your
    web manager to link to us from your organisation's FOI page.
   
   
    -------------------------------------------------------------------

References

Visible links
1. http://coursefinder.cardiff.ac.uk/underg...
2. http://coursefinder.cardiff.ac.uk/underg...
3. http://coursefinder.cardiff.ac.uk/underg...
4. http://coursefinder.cardiff.ac.uk/underg...
5. http://www.cardiff.ac.uk/dentl/index.html
6. http://www.whatdotheyknow.com/help/contact
7. http://www.whatdotheyknow.com/help/offic...

Dear InfoRequest,

I am referring to the A200 course in all my requests.
I would also like to omit question 4 from my original request. All other requests still stand.

Yours sincerely,

Mr Choudhary

InfoRequest, Cardiff University

Dear Mr Choudhary

Thank you for your clarification below, received on 12th November 2012.
 We shall now process your request under the Freedom of Information Act
2000 and we will respond to your request within 20 working days. Therefore
you can expect to receive a response no later than 7th December 2012.

In some circumstances we may not be able to meet this deadline and if this
is likely to be the case we will contact you as soon as possible and give
you a revised date for response.

Kind regards
Katherine Drysdale
Information Governance Team
Governance and Compliance Division
Cardiff University
McKenzie House
30-36 Newport Road
Cardiff
CF24 0DE

Fax 029 20874478
Tel 029 20879351

Re: FOI2012 - 064 - DENTL Admissions Statistics

Mr Choudhary   to: InfoRequest 12/11/2012 18:00

From: Mr Choudhary <[FOI #137288 email]>
To: InfoRequest <[Cardiff University request email]>

     Dear InfoRequest,
   
    I am referring to the A200 course in all my requests.
    I would also like to omit question 4 from my original request. All
    other requests still stand.
   
    Yours sincerely,
   
    Mr Choudhary
   
   

show quoted sections

InfoRequest, Cardiff University

21 Attachments

Dear Mr Choudhary

I am writing in response to your Freedom of Information request dated 7th
November 2012 and subsequent clarification received by us on 12th November
2012 in which in which you requested information regarding DENTL
admissions stats.

Our responses to your questions are set out below.  As indicated in your
clarification your request relates to A200 - Bachelor of Dental Surgery
(BDS) for last years UCAS cycle (2011/12) and no response has been
provided to question 4.  We have replicated your questions and numbering
below for ease of reference.

For your information the University has two courses - a 5 year and a 6
year course.  The 5 year course is for those with a science background at
A level or equivalent and the 6 year course is for those who have not had
a science background - entry grade requirements are the same.  Cardiff
University does not  offer a graduate entry programme and graduates must
follow the full 5 years (or 6 years if non-science graduates)
       
1) How many of the students admitted were studying A Levels?  
77
2) How many of the students admitted were international?  
4
3) How many graduate students applied for the 5 year course?  
34

4) How many graduate students applied for the graduate course?
Response not required

5) How many of each category of students that I have mentioned above were:
        i) Rejected pre interview
        ii) Rejected post interview
        iii) Given an offer
By each category, I am referring to the categories 'A Level students',
'international students', 'graduates applying to the 5 year course' and
'graduates applying for the graduate 4 year course'.
   
i) Rejected pre interview     475      A levels 350     Overseas 57    
 Grad 29 (remaining 39 were IB, Scot Highers & Irish Highers)
ii) Rejected post interview  60        A levels 59       Overseas 6      
  Grad  1
iii) Given an offer                    182     A levels 162     Overseas 9
        Grad 4
6) For each applicant, can I get their UKCAT score, their GCSE results,
degree result or prediction, A Level results or prediction, pre interview
score and interview score? If it is not possible to give all the data
within the time limit of 18 hours or £450, I would ask the university give
me a sample of randomised data such that the time and cost constraints are
met.

I would advise that whilst some information is held in relation to
question 6 of your request, Cardiff University does not hold this
information in a format which would allow us to locate, retrieve and
extract it in less than 18 hours.

In particular, the University receives some data in relation to
qualifications and results via the UCAS applications system.
 Qualifications can be self declared by applicants on their initial
application or received as verified results from UCAS.  In addition to
this, the University's Registry may create verified qualification records
for qualifications where results are not conveyed by UCAS.  The self
declared qualification records created by the applicant are provided in
free text format and are not validated by UCAS.  This means that the
presentation of claimed qualifications can be highly variable.  Whilst the
University checks level 3 (A Level equivalent) qualifications used for
entry and creates validated (consistently coded) records, this is not the
case for claimed level 2 (GCSE equivalent) qualifications.

In addition the predicted grade field completed by applicants' referees is
also a free text field with no specified conventions for completion.  The
predicted grades are not linked to specific qualifications or subjects.  
As such these would have to be analysed and coded at individual level.

As information is recorded and held in different database tables, fields
and formats it would be necessary for the University to individually
review each applicant / student's records to be able to provide accurate
data regarding numbers of applicants / students who were studying A levels
and to obtain information regarding GCSE results, subject choices and
predicted results.  

Accordingly, the time involved in searching for, collating and providing
the information you have requested would exceed the time limit (18 hours)
allowed under the Freedom of Information and Data Protection (Appropriate
Limit and Fees) Regulations 2004.  Accordingly section 12(2) of the
Freedom of Information Act 2000 will apply.

Information regarding interview scores is recorded on a spreadsheet which
is not linked to the University's Student Information Management System
(SIMS). Whilst information regarding interview scores could be generated,
this would simply be an anonymised list of scores with no link to other
student data.  Please let us know if you would like us to produce such a
list.  A sample of a scoring spreadsheet is attached below (response to
Q7), and this includes some anonymised raw data to demonstrate how the
spreadsheet operates.

Again, whilst the University receives UKCAT information the scores are
recorded separately and are not held in a format where the information
could be linked to other information to provide a meaningful report.  The
information available could be provided in the form of an anonymised list
of scores for 2012 entry.  Please let us know whether you would like us to
produce such a list.
7) I would also request for a copy of the interview form that the
university uses to assess a candidate during the interview for the
Dentistry course. This request is applicable for this years entry cycle
and I would like the forms for interview for both the undergraduate and
post graduate interviews.

The School interviews through multiple mini interviews which involve
candidates undertaking 10 "stations" which are individually assessed and
the results collated on a scoring spreadsheet.

The stations are subject to change each year but we have attached the
stations used for 2012 together with the marking sheets.  A copy of the
scoring spreadsheet is also attached.

8)I would also like to know what the selection process is when determining
a candidates suitability for both the four year course and the five year
course. If any form is used to assess this, I would also like a copy of
this.
Information regarding Dentistry admissions criteria and the Dentistry
admissions policy is available on the University website at:
 [1]http://www.cardiff.ac.uk/for/prospective...
    Accordingly this information is reasonably accessible to you by other
means and is exempt from disclosure under section 21 of the Freedom of
Information Act 2000.
 
Please see the response to question 7 above for information regarding the
interview process.
      

I trust this information satisfies your enquiry.  The University has a
Freedom of Information Complaints Procedure should you feel dissatisfied
with this response or the way in which your request was handled.
Complaints must be made in writing within two months and must set out why
you believe the University has not met its obligations under the Freedom
of Information Act.  You may email your complaint to
[2][email address] where it will be forwarded to the Director of
Registry, Governance and Students Directorate who will be responsible for
overseeing the review.

If you are not happy with the outcome of such an internal review, you have
the right to apply directly to the Information Commissioner for a
decision.  The Information Commissioner can be contacted at the following
address: Information Commissioner's Office, Wycliffe House, Water Lane,
Wilmslow, Cheshire, SK9 5AF.

I would like to take this opportunity to thank you for your interest in
Cardiff University. If you require further assistance please feel free to
contact me.

Yours sincerely
Information Governance Team
Governance and Compliance Division
Cardiff University
McKenzie House
30-36 Newport Road
Cardiff
CF24 0DE

Fax 029 20874478
Tel 029 20879351

Re: FOI2012 - 064 - DENTL Admissions Statistics

Mr Choudhary   to: InfoRequest 12/11/2012 18:00

     Dear InfoRequest,
   
    I am referring to the A200 course in all my requests.
    I would also like to omit question 4 from my original request. All
    other requests still stand.
   
    Yours sincerely,
   
    Mr Choudhary
   
   

show quoted sections