Deletion of records from the GSI (Government Secure Intranet)

The request was refused by Ministry of Justice.

To Ministry of Justice

Subject
Freedom of Information request - Deletion of records from GSI (Government Secure Intranet)

Please could you provide the following information about the Government Secure Intranet (GSI)?

Secure retention of information and correspondence held by the Probation Service is essential for management of risk and public safety and I ask the following with specific reference to the Probation Service, as I am a former Probation Officer on Merseyside.

1. Is it technically possible for information ever to be deleted without trace from the GSI?

2. Which postholders have access to delete any item from the GSI?

3. Is this a local matter or would deletion require authorisation by a more senior postholder, and if so, who would this be?

4. How many times has permission to delete records been granted or refused, and on what grounds, with particular reference to the National Probation Service?

5. How many records referring to the Probation Service, and of what type (eg emails or risk assessments or reports), have ever been requested or authorised for deletion, and what is the protocol for decision-making?

6. In the event of an enquiry, private or public, would there be a clear audit trail of who has made a request for deletion and/or authorised any deletion of information from the GSI?

7. Please state for each region of the UK, how many victims have there been of Further Serious Offences (FSOs) of a violent and/or sexual nature, committed by those subject to Probation, since privatisation in the Probation Service?

8. How does the number of Further Serious Offences since privatisation compare to the statistics for pre-privatisation?

Thank you
Michelle Sweeney

Directorate of Probation Correspondence,

2 Attachments

Dear Ms Sweeny

 

Please see the attached acknowledgement to your Freedom of Information
request.

 

Nichola Smith

Correspondence Officer

National Probation Service, HMPPS

Briefing and Correspondence Team

Her Majesty’s Prison and Probation Service | 8th Floor | 102 Petty France
| London | SW1H 9AJ

 

Please consider the environment before printing - This e-mail's security
marking is Official unless stated otherwise

 

[1]cid:image003.png@01D2AC7F.76E63C70

 

References

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Directorate of Probation Correspondence,

2 Attachments

Dear Ms Sweeny

 

Please see the attached reply to your Freedom of Information request
180209017.

 

Kind regards

 

Nichola Smith

Correspondence Officer

National Probation Service, HMPPS

Briefing and Correspondence Team

Her Majesty’s Prison and Probation Service | 8th Floor | 102 Petty France
| London | SW1H 9AJ

 

Please consider the environment before printing - This e-mail's security
marking is Official unless stated otherwise

 

[1]cid:image003.png@01D2AC7F.76E63C70

 

References

Visible links

Michelle Sweeney

To Ministry of Justice,

1. I have been told that all information including emails which are entered onto the GSI by probation Staff, whether working directly for the National Probation Service or for privatised community rehabilitation companies, is "backed up" and can never be removed. Is this correct?

2. If any information was ever authorised for removal, would there be an audit trail showing who authorised it and when the information was removed and the reason for removal?

Thank you
Michelle Sweeney

Data Access & Compliance Unit, Ministry of Justice

Dear Michelle Sweeney,

 

Thank you for your e-mail. I am writing to advise you that your enquiry
does not fall under the Freedom of Information Act 2000 (FOIA) regime and
has been rejected by the Disclosure Team.

 

It may be helpful if I explain that the FOIA gives individuals and
organisations the right of access to all types of recorded information
held, at the time the request is received, by public authorities such as
the Ministry of Justice (MoJ). Section 84 of the FOIA states that in order
for a request for information to be handled as a FOI request, it must be
for recorded information. For example, a FOI request would be for a copy
of a policy, rather than an explanation as to why we have that policy in
place. On occasion, the MoJ receives requests that do not ask for recorded
information, but ask more general questions about, for example, a policy,
opinion or a decision.

 

You may wish to re-submit your enquiry to the Ministry of Justice, which
will be treated as Official Correspondence. Our contact details are as
followed:

 

102 Petty France

London

SW1H 9AJ

 

Contact Form:

 

[1]https://contact-moj.dsd.io/

 

Telephone Number:

020 3334 3555

  

If you do have any questions relating specifically to the FOIA or Data
Protection Act (DPA), please contact the Disclosure Team at the following
e-mail address: [2][email address]

 

Kind regards,

 

The Disclosure Team

 

 

 

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