Dealing with FoI – Freedom of Information requests relating to A303 & Stonehenge

C. Smith made this Freedom of Information request to Historic Buildings and Monuments Commission for England

This request has been closed to new correspondence from the public body. Contact us if you think it ought be re-opened.

The request was partially successful.

Dear Historic Buildings and Monuments Commission for England,
I request under FoI all internal communications, including but not limited to documents and emails, which discuss dealing with FoI – Freedom of Information requests - in order to limit your search I would be satisfied if this was restricted to any group or team directly dealing with the A303 improvement scheme or Stonehenge and within the date range 01/12/14 and 01/11/2017.

Yours faithfully,

C. Smith

Gibbons, Frances, Historic Buildings and Monuments Commission for England

1 Attachment

REF: 17/1752

 

Dear C Smith,

 

Thank you for your email to the Information Rights team dated 22 November.
Your request is being processed under the Freedom of Information Act and/
or the Environmental Information Regulations. In order to fully understand
the scope of your request I am writing to you today to clarify that my
interpretation of your request is correct. Your request has been
interpreted as wanting the following information:

 

All internal communications that discuss the handling of Information
Requests (Freedom of Information requests and Environmental Information
Regulation requests) with any group or team directly dealing with the A303
improvement scheme or Stonehenge within the date range 01/12/2014-
01/11/2017.

 

Can you please confirm that the above is accurate? I will not be able to
progress your request further without this clarification.

 

In addition to this it is also necessary for me to ask you to provide a
subject matter for the type of information requests you are interested in
in regards to Stonehenge. I can confirm that for the date range provided
we have information on the following subjects:

 

15/1067 - Stonehenge - English Heritage Trust - Visitor Centre Costs and
Revenues

15/1176 - Stonehenge visitor statistics

15/1293 - Stonehenge Land Trains

16/1017 - Visitor Numbers – Stonehenge

16/1062 -Stonehenge Summer Solstice 2016

16/1091 - Land Trains – Stonehenge

16/1108 - Stonehenge - A303 - A344 - Land Trains

16/1149 - Stonehenge Visitor Numbers

16/1218 - Stonehenge Visitor Numbers

16/1278 - Stonehenge Daily Visitor Numbers

16/1284 - Stonehenge Daily Visitor Numbers

16/1380 - Summer and Winter Solstice - Equinoxes - Annual Visitor Numbers
– Stonehenge

17/1435 - Stonehenge Optare Buses

17/1504 - Stonehenge - History of Ownership - Annual Revenue – Income

 

I look forward to hearing back from you at your earliest convenience.

 

Yours sincerely

 

Frances Gibbons

 

Senior Information Rights Officer

01793 414445

[1]Historic England Logo

We help people understand, enjoy and value the historic environment, and
protect it for the future. [2]Historic England is a public body, and we
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This e-mail (and any attachments) is confidential and may contain personal
views which are not the views of Historic England unless specifically
stated. If you have received it in error, please delete it from your
system and notify the sender immediately. Do not use, copy or disclose the
information in any way nor act in reliance on it. Any information sent to
Historic England may become publicly available.

References

Visible links
1. http://www.historicengland.org.uk/
2. http://bit.ly/1OuxROd
3. https://www.facebook.com/HistoricEngland
4. https://twitter.com/HistoricEngland
5. https://www.instagram.com/historicengland/
6. http://bit.ly/1p49z1e
7. https://historicengland.org.uk/100places
8. http://www.ecclesiastical.com/fororganis...

Dear Frances,

Thank you.

The scope and subject matter of my request should be interpreted in detail as solely relating to the A303 at Stonehenge, in other words dealing with main road issues within the World Heritage Site please. This could then be interpreted as: All internal communications that discuss the handling of Information Requests (Freedom of Information requests and Environmental Information Regulation requests) with any group or team directly dealing with the A303 improvement scheme at Stonehenge within the date range 01/12/2014 - 01/11/2017. I trust this clarifies and narrows the search.

Thank you once again.

Yours sincerely,

C. Smith

Gibbons, Frances, Historic Buildings and Monuments Commission for England

1 Attachment

REF: 17/1752

 

Dear C Smith,

 

Thank you for your clarification. I will progress your request on this
basis.

 

Yours sincerely

 

Frances Gibbons

 

Senior Information Rights Officer

[1]Historic England Logo

We help people understand, enjoy and value the historic environment, and
protect it for the future. [2]Historic England is a public body, and we
champion everyone’s heritage, across England.
Follow us:  [3]Facebook  |  [4]Twitter  |  [5]Instagram     Sign up to our
[6]newsletter     

Help us create a list of the 100 places which tell England's remarkable
story and its impact on the world. [7]A History of England in 100
Places sponsored by [8]Ecclesiastical.

This e-mail (and any attachments) is confidential and may contain personal
views which are not the views of Historic England unless specifically
stated. If you have received it in error, please delete it from your
system and notify the sender immediately. Do not use, copy or disclose the
information in any way nor act in reliance on it. Any information sent to
Historic England may become publicly available.

References

Visible links
1. http://www.historicengland.org.uk/
2. http://bit.ly/1OuxROd
3. https://www.facebook.com/HistoricEngland
4. https://twitter.com/HistoricEngland
5. https://www.instagram.com/historicengland/
6. http://bit.ly/1p49z1e
7. https://historicengland.org.uk/100places
8. http://www.ecclesiastical.com/fororganis...

Pearson, Jennifer, Historic Buildings and Monuments Commission for England

1 Attachment

Our Reference: 17/1752

 

Dear C Smith,

 

Re: FOI Requests - Internal Communications - A303 – Stonehenge

 

Thank you for your email on 30 November, in which you kindly clarified
your request to be as follows:

 

All internal communications that discuss the handling of Information
Requests (Freedom of Information requests and Environmental Information
Regulation requests) with any group or team directly dealing with the A303
improvement scheme at Stonehenge within the date range 01/12/2014 -
01/11/2017.

 

Having looked into your request and spent time working on it, I am sorry
to inform you that it is currently unlikely I will be able to meet the
deadline of 2 January. This is due to the unusually high workload we are
experiencing, and the compulsory Christmas office closure which means the
office is closed from 23 December and re-opens on 2 January. Access to
Information requests have a 20 working day deadline, and due to the office
closure we lose 3 days on every request that crosses this period. While I
will make every effort to respond on time, it may not be possible due to
these exceptional circumstances.

 

I am sorry for any inconvenience this may cause.

 

I will keep you updated and will send a full response to your request as
soon as I am able.

 

Yours sincerely,

 

Jenny

 

Mrs Jennifer Pearson

Senior Information Rights Officer - Weds, Thurs, Fri

Information Management and Technology Department

The Engine House, Room 2/07, Swindon, SN2 2EH

 

 

 

[1]Historic England Logo

We help people understand, enjoy and value the historic environment, and
protect it for the future. [2]Historic England is a public body, and we
champion everyone’s heritage, across England.
Follow us:  [3]Facebook  |  [4]Twitter  |  [5]Instagram     Sign up to our
[6]newsletter     

Help us create a list of the 100 places which tell England's remarkable
story and its impact on the world. [7]A History of England in 100
Places sponsored by [8]Ecclesiastical.

This e-mail (and any attachments) is confidential and may contain personal
views which are not the views of Historic England unless specifically
stated. If you have received it in error, please delete it from your
system and notify the sender immediately. Do not use, copy or disclose the
information in any way nor act in reliance on it. Any information sent to
Historic England may become publicly available.

References

Visible links
1. http://www.historicengland.org.uk/
2. http://bit.ly/1OuxROd
3. https://www.facebook.com/HistoricEngland
4. https://twitter.com/HistoricEngland
5. https://www.instagram.com/historicengland/
6. http://bit.ly/1p49z1e
7. https://historicengland.org.uk/100places
8. http://www.ecclesiastical.com/fororganis...

Dear Mrs Pearson,

The response to this request is long overdue. Even allowing for Christmas, we are now in February. I am sure I do not need to issue a reminder of the 'law, under all circumstances'.

Yours sincerely,

C. Smith

Pearson, Jennifer, Historic Buildings and Monuments Commission for England

Dear Mr Smith,

Many thanks for your email.

I apologise for the delay in responding to your request. Please be assured that I am prioritising it, and I am currently considering the information that falls within scope for release. I work part time and hope to be in a position to respond within the next 2 weeks. I will of course respond as soon as I am able.

Yours sincerely,

Jenny Pearson

Mrs Jennifer Pearson
Senior Information Rights Officer - Weds, Thurs, Fri
Information Management and Technology Department
The Engine House, Room 2/07, Swindon, SN2 2EH

We help people understand, enjoy and value the historic environment, and protect it for the future. Historic England is a public body, and we champion everyone’s heritage, across England.

We have moved! Our new London office is at 4th Floor, Cannon Bridge House, 25 Dowgate Hill, London, EC4R 2YA.

This e-mail (and any attachments) is confidential and may contain personal views which are not the views of Historic England unless specifically stated. If you have received it in error, please delete it from your system and notify the sender immediately. Do not use, copy or disclose the information in any way nor act in reliance on it. Any information sent to Historic England may become publicly available.

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Dear Mrs Pearson,

This information was requested in good time for your response to be considered before the next round of the A303 public consultation. This process is now announced to commence on 8th February, meanwhile the information requested is not to hand. Please supply it before 7th February.

Yours sincerely,

C. Smith

Pearson, Jennifer, Historic Buildings and Monuments Commission for England

1 Attachment

Thank you for your email. I am now out of the office.

I work part time and my normal working days are Wednesday, Thursday and
Friday.

 

Please forward any urgent requests to [Historic England request email]

Many thanks,

Jenny Pearson

 

 

 

[1]Historic England Logo

We help people understand, enjoy and value the historic environment, and
protect it for the future. [2]Historic England is a public body, and we
champion everyone’s heritage, across England.
Follow us:  [3]Facebook  |  [4]Twitter  |  [5]Instagram     Sign up to our
[6]newsletter     

Help us create a list of the 100 places which tell England's remarkable
story and its impact on the world. [7]A History of England in 100
Places sponsored by [8]Ecclesiastical.

We have moved! Our new London office is at 4th Floor, Cannon Bridge House,
25 Dowgate Hill, London, EC4R 2YA.

This e-mail (and any attachments) is confidential and may contain personal
views which are not the views of Historic England unless specifically
stated. If you have received it in error, please delete it from your
system and notify the sender immediately. Do not use, copy or disclose the
information in any way nor act in reliance on it. Any information sent to
Historic England may become publicly available.

References

Visible links
1. http://www.historicengland.org.uk/
2. https://www.historicengland.org.uk/
3. https://www.facebook.com/HistoricEngland
4. https://twitter.com/HistoricEngland
5. https://www.instagram.com/historicengland/
6. http://webmail.historicenglandservices.o...
7. https://historicengland.org.uk/100places
8. http://www.ecclesiastical.com/fororganis...

Pearson, Jennifer, Historic Buildings and Monuments Commission for England

30 Attachments

Our Reference: 17/1752

 

Dear C Smith,

 

Re: FOI Requests - Internal Communications - A303 – Stonehenge – Historic
England

 

Thank you for your information request to Historic England, clarified to
be as follows:

 

All internal communications that discuss the handling of Information
Requests (Freedom of Information requests and Environmental Information
Regulation requests) with any group or team directly dealing with the A303
improvement scheme at Stonehenge within the date range 01/12/2014 -
01/11/2017. Main road issues only.

 

Please accept my apologies for the delay in answering your request. This
is due to the Christmas break, staff leave, and an unusually high workload
that has put unexpected pressure on our small team throughout January.

 

I can confirm that Historic England holds information that falls within
the scope of your request and that, under the Environmental Information
Regulations (EIR) 2004, I am able to provide you with most of that
information, as attached.

 

Please be aware that I have removed some information from the documents
provided as I believe it to be exempt from disclosure under Regulation
12(3) of the EIR. This is because it is third party personal data and its
disclosure would breach one or more of the data protection principles in
the Data Protection Act 1998.

 

I have also removed information that, at the time the information requests
to which these emails relate were processed, was withheld under a
combination of Regulation 12(4)(e) of the EIR – Disclosure of Internal
Communications, and Regulation 12(5)(d) – Confidentiality of Proceedings.
I believe that the reasons for withholding this information still stand,
and so information that was redacted and therefore not made public at the
time of the response has also been redacted as part of my response to you.

 

The information I have redacted with regard to your request has been
removed under Regulation 12(4)(e) of the EIR – Disclosure of Internal
Communications.

 

The Internal Communications exception is applicable to correspondence
between members of Historic England staff.  As the correspondence is only
between members of staff they can reasonably be defined as ‘internal
correspondence’ and so engages the exception. As the application of all
exceptions contained within the EIR are qualified by a public interest
test I also have to consider whether, in all the circumstances of the
case, the public interest in withholding the information outweighs the
public interest in disclosing it.

 

Whilst I am aware of the explicit presumption in favour of disclosure that
is contained within the EIR, and acknowledge that it is in the public
interest that Historic England is accountable and open in the way that it
operates and reaches decisions, it is essential that the information in
question is considered in context. 

 

As you are aware, the Stonehenge A303 Road Improvement Scheme is very much
a live issue. The information that is covered by the aforementioned
exception forms part of our internal discussions about the scheme.  It is
vital that staff feel able to discuss matters surrounding this project
freely and frankly, without concern that the information will be made
publicly available prematurely. The Stonehenge A303 Road Improvement
Scheme has not yet been finalised, and the disclosure of any information
which may prejudice the project is not in the public interest.

 

Having considered this I have concluded that the public interest is
currently best served by maintaining the exception in Regulation 12(4)(e).

 

I hope that the information I have been able to provide is useful to you.
Details of our review procedure are attached.

 

Yours sincerely,

 

Jenny Pearson

 

Mrs Jennifer Pearson

Senior Information Rights Officer - Weds, Thurs, Fri

Information Management and Technology Department

The Engine House, Room 2/07, Swindon, SN2 2EH

 

 

 

[1]Historic England Logo

We help people understand, enjoy and value the historic environment, and
protect it for the future. [2]Historic England is a public body, and we
champion everyone’s heritage, across England.
Follow us:  [3]Facebook  |  [4]Twitter  |  [5]Instagram     Sign up to our
[6]newsletter     

Help us create a list of the 100 places which tell England's remarkable
story and its impact on the world. [7]A History of England in 100
Places sponsored by [8]Ecclesiastical.

We have moved! Our new London office is at 4th Floor, Cannon Bridge House,
25 Dowgate Hill, London, EC4R 2YA.

This e-mail (and any attachments) is confidential and may contain personal
views which are not the views of Historic England unless specifically
stated. If you have received it in error, please delete it from your
system and notify the sender immediately. Do not use, copy or disclose the
information in any way nor act in reliance on it. Any information sent to
Historic England may become publicly available.

References

Visible links
1. http://www.historicengland.org.uk/
2. https://www.historicengland.org.uk/
3. https://www.facebook.com/HistoricEngland
4. https://twitter.com/HistoricEngland
5. https://www.instagram.com/historicengland/
6. http://webmail.historicenglandservices.o...
7. https://historicengland.org.uk/100places
8. http://www.ecclesiastical.com/fororganis...

Dear Mrs Pearson,

Would you be so kind as to supply a single pdf file with all 30 documents in please.

Yours sincerely,

C. Smith

Pearson, Jennifer, Historic Buildings and Monuments Commission for England

1 Attachment

Dear C Smith,

As requested, please find attached.

Mrs Jennifer Pearson
Senior Information Rights Officer - Weds, Thurs, Fri
Information Management and Technology Department
The Engine House, Room 2/07, Swindon, SN2 2EH
Direct Dial: 01793 414537

We help people understand, enjoy and value the historic environment, and protect it for the future. Historic England is a public body, and we champion everyone’s heritage, across England.

We have moved! Our new London office is at 4th Floor, Cannon Bridge House, 25 Dowgate Hill, London, EC4R 2YA.

This e-mail (and any attachments) is confidential and may contain personal views which are not the views of Historic England unless specifically stated. If you have received it in error, please delete it from your system and notify the sender immediately. Do not use, copy or disclose the information in any way nor act in reliance on it. Any information sent to Historic England may become publicly available.

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