DBS Applications

I am currently out of the office until Monday 10 July 2023 and I will
respond to you as soon as I can on my return.

Many thanks

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movement toward building a more resilient world. To find out more, visit
our website.

Hi Victor

Just to advise, I have been on annual leave and just returned.  I have
forwarded your request to our FOI Officer to process.  Due to this, your
response may be delayed.

Many thanks

Kind regards

Lorraine Grierson

Secretary to the Board

T: 01387 734364

Dumfries and Galloway College 

Bankend Road, Dumfries, DG1 4FD

01387 734000 | dumgal.ac.uk 

Green Gown Award Winner | UK & Ireland’s Sustainability Institution of the
Year 2020

From: Victor Howe <[FOI #995666 email]>
Sent: 28 June 2023 10:29
To: Lorraine Grierson <[email address]>
Subject: Freedom of Information request - DBS Applications

[EXTERNAL EMAIL] This email has been sent from outside the organisation. DO NOT
CLICK links or attachments unless you recognize the sender and know the content
is safe. If you suspect this email is not legitimate please report this to
Digital Services immediately.

Dear Dumfries and Galloway College,

Please can you advise how your establishment process DBS applications
where applicable - is this paper or do you use a particular 3rd party
provider and if so can you advise how many applications per year do you
process?

Yours faithfully,

Victor Howe

-------------------------------------------------------------------

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[1][FOI #995666 email]

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show quoted sections

Dear Victor Howe

Thank you for your enquiry, which has been received and logged as a
request for information under the Freedom of Information (Scotland) Act
2002.  

Please quote reference number DGC007 on all future correspondence
regarding this request. 

The correct email for FOISA requests is this email address as listed on
our website.  The form has been completed to update this with your
website.

A response will be sent to you promptly and in any case not later than 20
working days after the date we received your enquiry. The College will
make every effort to provide you with the information requested; if any
clarification is required, the College will contact you as soon as
possible. 

In some circumstances, it may not be possible to provide you with an
answer to your enquiry. Where the College believes this is the case, you
will be informed in writing, stating the reason(s). 

If the information you are seeking is already published by the College, or
is otherwise available to members of the public, you will be sent details
outlining how to access the information. 

If you have any questions regarding your request for information, then
please do not hesitate to contact us. 

FOI Team

From: Victor Howe <[1][FOI #995666 email]>
Sent: 28 June 2023 10:29
To: Lorraine Grierson <[2][email address]>
Subject: Freedom of Information request - DBS Applications

[EXTERNAL EMAIL] This email has been sent from outside the organisation. DO NOT
CLICK links or attachments unless you recognize the sender and know the content
is safe. If you suspect this email is not legitimate please report this to
Digital Services immediately.

Dear Dumfries and Galloway College,

Please can you advise how your establishment process DBS applications
where applicable - is this paper or do you use a particular 3rd party
provider and if so can you advise how many applications per year do you
process?

Yours faithfully,

Victor Howe

show quoted sections

Thank you for your FOISA request received on the 28/06/2023 – reference
DGC007

In cases where we are not sure what information you are seeking, or the
format in which it is to be provided, the Freedom of Information
(Scotland) Act 2002 (FOISA) and guidance from the Scottish Information
Commissioner directs us to contact you to seek clarification about your
request.  

I am writing to you to ask you for clarification about your request: 

You reference DBS checks in your request.  This is short for Disclosure
and Barring Service.  This service only applies to England and Wales.  In
Scotland, the service would be provided by a different organisation,
Disclosure Scotland.  As Dumfries and Galloway college is in Scotland,
please clarify if you wish to continue the FOISA request relating to
Disclosure Scotland requests or if you request only relates to the
specific Disclosure and Barring Service – in which case your FOISA request
will be closed.

Please note that under FOISA, requests for clarification ‘stop the clock’
on the twenty working days allowed for an authority to respond, and the
twenty working days starts from the date that clarification is received
(as if the request was received on that day). 

 For this reason, we ask that you, please, provide the requested
clarification at your earliest convenience. If we do not hear back from
you with your clarification within twenty working days of this request, we
may only respond to the parts of your request that do not require
clarification. If we have sought clarification relating to all of your
request and you do not reply, then we will be unable to respond to your
request and will close it twenty working days after sending this
request.  

  FOI Team

[1]Logo Description automatically generated

Dumfries and Galloway College 

Bankend Road, Dumfries, DG1 4FD

01387 734000 | dumgal.ac.uk 

Disclaimer

The information contained in this communication from the sender is
confidential. It is intended solely for use by the recipient and others
authorized to receive it. If you are not the recipient, you are hereby
notified that any disclosure, copying, distribution or taking action in
relation of the contents of this information is strictly prohibited and
may be unlawful.

This email has been scanned for viruses and malware, and may have been
automatically archived by Mimecast, a leader in email security and cyber
resilience. Mimecast integrates email defenses with brand protection,
security awareness training, web security, compliance and other essential
capabilities. Mimecast helps protect large and small organizations from
malicious activity, human error and technology failure; and to lead the
movement toward building a more resilient world. To find out more, visit
our website.

References

Visible links

We are writing in relation to the FOI request submitted by you (reference
DGC007), and the request for clarification we sent to you on 11/07/2023
(below). As we have not received the clarification from you in response to
that request, we are writing to remind you that we cannot proceed until
you respond. 

Please note that under FOISA, requests for clarification ‘stop the clock’
on the twenty working days allowed for an authority to respond, and the
twenty working days starts from the date that clarification is received
(as if the request was received on that day).   

If we do not hear back from you with your clarification by 09/08/2023 (20
working days from the request for clarification below), we may only
respond to the parts of your request that do not require clarification. If
we have sought clarification relating to all of your request and you do
not reply, then we will be unable to respond to your request and it will
be considered closed.  We will notify you of the closure at that time.

FOI Team

[1]Logo Description automatically generated

Dumfries and Galloway College 

Bankend Road, Dumfries, DG1 4FD

01387 734000 | dumgal.ac.uk 

From: FOISA <[2][email address]>
Sent: Tuesday, July 11, 2023 9:30 AM
To: [3][FOI #995666 email]
Subject: Clarification required for your FOISA DGC007

Thank you for your FOISA request received on the 28/06/2023 – reference
DGC007

In cases where we are not sure what information you are seeking, or the
format in which it is to be provided, the Freedom of Information
(Scotland) Act 2002 (FOISA) and guidance from the Scottish Information
Commissioner directs us to contact you to seek clarification about your
request.  

I am writing to you to ask you for clarification about your request: 

You reference DBS checks in your request.  This is short for Disclosure
and Barring Service.  This service only applies to England and Wales.  In
Scotland, the service would be provided by a different organisation,
Disclosure Scotland.  As Dumfries and Galloway college is in Scotland,
please clarify if you wish to continue the FOISA request relating to
Disclosure Scotland requests or if you request only relates to the
specific Disclosure and Barring Service – in which case your FOISA request
will be closed.

Please note that under FOISA, requests for clarification ‘stop the clock’
on the twenty working days allowed for an authority to respond, and the
twenty working days starts from the date that clarification is received
(as if the request was received on that day). 

 For this reason, we ask that you, please, provide the requested
clarification at your earliest convenience. If we do not hear back from
you with your clarification within twenty working days of this request, we
may only respond to the parts of your request that do not require
clarification. If we have sought clarification relating to all of your
request and you do not reply, then we will be unable to respond to your
request and will close it twenty working days after sending this
request.  

  FOI Team

[4]Logo Description automatically generated

Dumfries and Galloway College 

Bankend Road, Dumfries, DG1 4FD

01387 734000 | dumgal.ac.uk 

Disclaimer

The information contained in this communication from the sender is
confidential. It is intended solely for use by the recipient and others
authorized to receive it. If you are not the recipient, you are hereby
notified that any disclosure, copying, distribution or taking action in
relation of the contents of this information is strictly prohibited and
may be unlawful.

This email has been scanned for viruses and malware, and may have been
automatically archived by Mimecast, a leader in email security and cyber
resilience. Mimecast integrates email defenses with brand protection,
security awareness training, web security, compliance and other essential
capabilities. Mimecast helps protect large and small organizations from
malicious activity, human error and technology failure; and to lead the
movement toward building a more resilient world. To find out more, visit
our website.

References

Visible links
2. mailto:[email address]
3. mailto:[FOI #995666 email]

Dear Victor Howe

We are writing in relation to the FOI request submitted by you (reference
DGC007), and the request for clarification we sent to you on 11/07/2023,
and the reminder sent to you on 26/07/2023.  

We have not received the clarification from you in response to that
request.  

As forty working days have passed from the date of the initial request for
clarification, Dumfries and Galloway College considers the case to be
closed. 

If you are not satisfied with this response you have forty working days in
which to request a review of our decision.  

Any request should be put in writing and should be sent to the address
detailed at the bottom of this email. Your request should:   

(a)        describe the nature of your original request; and   

(b)        explain the reasons why you are not satisfied with our
response.    

You can read more about your rights in relation to the review process at
the Scottish Information Commissioner’s website here: [1]Asking the
authority for a review | Scottish Information Commissioner
(itspublicknowledge.info) 

FOI Team

[2]Logo Description automatically generated

Dumfries and Galloway College 

Bankend Road, Dumfries, DG1 4FD

01387 734000 | dumgal.ac.uk 

From: Victor Howe <[3][FOI #995666 email]>
Sent: 28 June 2023 10:29
To: Lorraine Grierson <[4][email address]>
Subject: Freedom of Information request - DBS Applications

[EXTERNAL EMAIL] This email has been sent from outside the organisation. DO NOT
CLICK links or attachments unless you recognize the sender and know the content
is safe. If you suspect this email is not legitimate please report this to
Digital Services immediately.

Dear Dumfries and Galloway College,

Please can you advise how your establishment process DBS applications
where applicable - is this paper or do you use a particular 3rd party
provider and if so can you advise how many applications per year do you
process?

Yours faithfully,

Victor Howe

show quoted sections