Data Shared With Students' Union

The request was successful.

Dear Kingston University,

Please would you be able to provide me with the details of what student data is shared with the Students' Union upon registration?

For example, name, user ID, e-mail address, etc

Additionally, does the university provide this data automatically, or do students have to explicitly opt in/opt out of this data sharing process during registration?

Yours faithfully,

John Smith

Murr, Cathy, Kingston University

Dear John

Thank you for your recent request for information relating to Kingston University. Your request was received on 10/01/2017and is now being dealt with under the terms of the Freedom of Information Act 2000.

Please note that in some circumstances a fee may be payable prior to information being supplied. If a charge is applicable in this case I will contact you to request payment before proceeding further. Details of the University’s charging policy can be found in section 3 of its Freedom of Information Policy, available at the link below:

http://www.kingston.ac.uk/aboutkingstonu...

I will be in touch again in due course and in any event not later than 07/02/2017 this being twenty working days following receipt of your request. In the meantime, please feel free to contact me if I can be of any further assistance.

Kind regards

Cathy
…………………………………………….
Cathy Murr

Resources and Compliance Team
Library and Learning Services
Kingston University

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Murr, Cathy, Kingston University

Dear John

Further to your recent request for information, the University’s response
follows.

Please would you be able to provide me with the details of what student
data is shared with the Students' Union upon registration?

For example, name, user ID, e-mail address, etc

Additionally, does the university provide this data automatically, or do
students have to explicitly opt in/opt out of this data sharing process
during registration?

 

Data is shared with the Union of Kingston students via a scheduled
interface with the following header:

 

STUDENT_ID|FORENAME|SURNAME|DOB|GENDER|EMAIL|PROGRAMME_CODE|STUDY_TYPE|FEE_STATUS|NATIONALITY|DOMICILE_CODE|HALLS|START_DATE|END_DATE|PROGRAMME_LEVEL

Data is automatically supplied for all students in accordance with section
35 of the [1]General Regulations “Data Protection”

 

This completes the University’s response to your information request. If
you are unhappy with the service you have received in relation to your
request and wish to make a complaint or request an internal review of our
decision please contact:

Director of the Vice-Chancellor’s Advisory and Support Department, email :
[2][email address] or by post: Kingston University,
River House, 53-57 High Street, Kingston upon Thames, KT1 1LQ.

In the event that you are not content with the outcome of your complaint
you may then apply directly to the Information Commissioner for a
decision. Generally, the Information Commissioner cannot make a decision
unless you have exhausted the complaints procedure provided by Kingston
University. The Information Commissioner can be contacted at:

The Information Commissioner’s Office, Wycliffe House, Water Lane,
Wilmslow, Cheshire, SK9 5AF.

I hope that you now have the information you require.

Cathy

…………………………………………….

Cathy Murr

 

Resources and Compliance Team

Library and Learning Services

Kingston University

 

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