Data retention policies

James Snowdome made this Freedom of Information request to Meteorological Office

This request has been closed to new correspondence from the public body. Contact us if you think it ought be re-opened.

The request was successful.

James Snowdome

Dear Sir or Madam,

Could you please outline the data retention policies in your organisation. To clarify, how long are letters, emails (both internal & external), meeting minutes, telephone and other conversational records required to be kept for. And how are these held (for example in secure storage, email backups etc).

Yours faithfully,

James

Rich Aldcroft, Meteorological Office

Dear James

Thank you for your enquiry.

The Met Office is world renowned for its expertise and in order to best
deal with your correspondence it has been forwarded to a colleague with
specialist knowledge in the area you have outlined.

At the Met office we are committed to providing you with the information
you requested quickly and accurately, although this will be subject to the
complexity and nature of your enquiry.

If you have any further questions or need additional information please
contact the Customer Centre on 0870 9000 100 where one of our advisors
will be happy to help you. The number is open 24 hours a day, seven days
a week.

Kind regards,

Richard

Weather Desk

Met Office, FitzRoy Road, Exeter, Devon, EX1 3PB, United Kingdom.

Tel: 0870 900 0100 Fax: 0870 900 5050 Email: [1][Met Office request email]
ht[2]tp://www.metoffice.gov.uk

Met Office climate change predictions can now be viewed on Google Earth
[3]http://www.metoffice.gov.uk/research/had...

show quoted sections

Archer, Marion, Meteorological Office

Dear Mr Snowdome

Thank you for your freedom of Information request regarding retention
policy for storing emails, correspondence, meeting minutes etc.

I have been researching your request for information and should be pleased
if you would kindly clarify what types of email, minutes that you are
referring to.

The Met Office fully complies with the 8 Data Protection principles for
personal information which is kept up to date and stored only for as long
as needed.

I look forward to hearing from you and then I can take your request
further.

Regards

Marion Archer

Marion Archer
FOI/Data Protection Manager
Met Office Alexandria 1
Fitzroy Road Exeter Devon EX1 3PB United Kingdom
Direct Tel: +44(0)1392 884036 Fax 0870 900 5050
email: [email address]
[1]http://www.metoffice.gov.uk

Met Office climate change predictions can now be viewed on Google Earth
[2]http://www.metoffice.gov.uk/research/had...

References

Visible links
1. http://www.metoffice.gov.uk/
2. http://www.metoffice.gov.uk/research/had...

James Snowdome

Dear Marion

Thank you for your response. To clarify my request I would like the following.

Information on how long emails are stored for; the emails I particularly would like to find out about about are:

Correspondence between different parts of the Met Office
Correspondence between the Met Office and researchers, for example universities
Correspondence between the Met Office and other international equivalents
Correspondence between the Met Office and international organisations (for example the IPCC).

This correspondence is, obviously, all official correspondence although I am interested in whether personal correspondence is also stored.

With respect to meeting minutes I am more interested in minutes and notes (including phone notes) between the Met Office and international equivalents and organisations (for example the IPCC).

Thank you very much for your time.

Kind regards

Yours sincerely,

James

Archer, Marion, Meteorological Office

1 Attachment

Dear Mr Snowdome

Response to your recent Freedom of Information request is now attached.

Regards

M Archer

Met Office Alexandria 1
Fitzroy Road Exeter Devon EX1 3PB United Kingdom
[1]http://www.metoffice.gov.uk

Met Office climate change predictions can now be viewed on Google Earth
[2]http://www.metoffice.gov.uk/research/had...

<<0000761 Snowdome.pdf>>

References

Visible links
1. http://www.metoffice.gov.uk/
2. http://www.metoffice.gov.uk/research/had...