Dear Essex Police,

Please provide details of how long personal information is held by Essex Police, including but not limited to:

Call records and recordings
CCTV
Internal notes (including attendance notes)
Photographs

Yours faithfully,

Mr S D Harmon

Data FOI Essex,

1 Attachment

Thank you for your enquiry which has been logged under the above
reference.

Under the Freedom of Information Act we are required to reply within 20
working days. 

 

The Freedom of Information Act does not specify a limit to the number of
information requests a public authority may receive or the number of
requests or questions an applicant may submit.  However, requests that ask
a great many questions, or a number of detailed requests submitted at the
same time, may make it necessary for Essex Police to refuse the requests
wholly or in part due to the cost and time limits under FOI (currently 18
hours or £450). In addition, the exemption at s14 may be engaged if the
burden on the authority is increased through multiple requests on
differing subjects.

 

The Information Commissioner’s Office (ICO) has responsibility for
providing oversight and guidance for the legislation and they have
produced advice for applicants on submitting effective requests.  Further
information can be found on the Commissioner’s website at
[1]www.ico.gov.uk specific information relating to submitting a request
can be found at:
[2]https://ico.org.uk/for-the-public/offici...

                                                      

While we process your request, please take the time to consider the ICO’s
advice and whether you feel it may be beneficial to amend or refine your
request. Our team is happy to discuss your request with you and will be
able to provide advice as to what kind of information will be available
from Essex Police.

 

Information Rights Team

Information Management Department

Strategic Change Directorate

Direct Dial 01245 452647

Internal extension – 150030

Please note, if you require further information or wish to resubmit a
request please refer to the information found on the Commissioner’s
website regarding submission of effective requests
[3]https://www.ico.org.uk/for_the_public/of...

 

Your right to complain

 

If you feel your request has not been properly handled, or you are
otherwise dissatisfied with the outcome of your request you have the right
to complain.

 

Complaints should be submitted within 20 working days from the date of
this response and should be addressed to the Senior Information Officer at
the above address or by email to:  [4][Essex Police request email]

 

We will conduct a review to investigate your complaint and endeavour to
reply within 20 working days.

 

Please explain which aspect of the reply you are not satisfied with, and
if your complaint concerns the decision to apply an exemption it would
assist the review if you would outline why you believe the exemption does
not apply.

           

If you are still dissatisfied following our review, you have the right
under section 50 of the Act to complain directly to the Information
Commissioner. Before considering your complaint, the Information
Commissioner would normally expect you to have exhausted the complaints
procedures provided by Essex Police

 

The Information Commissioner can be contacted at: Information
Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9
5AF or via [5]https://ico.org.uk/

 

 

 

 

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Dear Essex Police,

Please pass this on to the person who conducts Freedom of Information reviews.

I am writing to request an internal review of Essex Police's handling of my FOI request 'Data retention'.

The statutory deadline has been breached.

A full history of my FOI request and all correspondence is available on the Internet at this address: https://www.whatdotheyknow.com/request/d...

Yours faithfully,

Mr S D Harmon

Data FOI Essex,

2 Attachments

Please accept our apologies in regard to the delay in responding to your
original request and your subsequent internal review request. This unit
has had a substantial increase in FOI requests which has resulted in a
delay to the service provided from this unit.

 

 

Section 1 of the Freedom of Information Act 2000 (FOIA) places two duties
on public authorities. Unless exemptions apply, the first duty at
Sec1(1)(a) is to confirm or deny whether the information specified in a
request is held. The second duty at Sec1(1)(b) is to disclose information
that has been confirmed as being held. Where exemptions are relied upon
s17 of FOIA requires that we provide the applicant with a notice which: a)
states that fact b) specifies the exemption(s) in question and c) states
(if that would not otherwise be apparent) why the exemption applies.

 

In respect of your enquiry:

 

Please provide details of how long personal information is held by Essex
Police, including but not limited to:

 

Call records and recordings

CCTV

Internal notes (including attendance notes) Photographs

 

Having completed enquiries Essex Police can respond as follows:

 

In respect of Sec 1(1)(a), Essex Police does hold information relating
to your request. Essex Police follows the guidance set under the College
of Policing Authorised Professional Practice for Information Management
which contains a section on Retention review and disposal.

[1]https://www.app.college.police.uk/app-co...

The following link provide details to MOPI and our procedures

[2]https://www.essex.police.uk/getmedia/fdf...

 

Essex Police trust that the information provided is of assistance. Thank
you for your interest in Essex Police.

 

Kind regards,

 

 

Information Rights Team

Information Management Department

Strategic Change Directorate

Direct Dial 01245 452647

Internal extension – 150030

[3]cid:image002.png@01D3E94B.A9698440

 

Please note, if you require further information or wish to resubmit a
request please refer to the information found on the Commissioner’s
website regarding submission of effective requests
[4]https://www.ico.org.uk/for_the_public/of...

 

Your right to complain

 

If you feel your request has not been properly handled, or you are
otherwise dissatisfied with the outcome of your request you have the right
to complain.

 

Complaints should be submitted within 20 working days from the date of
this response and should be addressed to the Senior Information Officer at
the above address or by email to:  [5][Essex Police request email]

 

We will conduct a review to investigate your complaint and endeavour to
reply within 20 working days.

 

Please explain which aspect of the reply you are not satisfied with, and
if your complaint concerns the decision to apply an exemption it would
assist the review if you would outline why you believe the exemption does
not apply.

           

If you are still dissatisfied following our review, you have the right
under section 50 of the Act to complain directly to the Information
Commissioner. Before considering your complaint, the Information
Commissioner would normally expect you to have exhausted the complaints
procedures provided by Essex Police

 

The Information Commissioner can be contacted at: Information
Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9
5AF or via [6]https://ico.org.uk/

 

 

 

 

 

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