Data Protection Officer & Data Subject Requests

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Dear Derbyshire Constabulary,

Data Subject Access Requests made to the organisation for each calendar year between the 1st January to 25th August 2020 inclusive

1. How many Data Subject Access Request have been made to the force broken down by;
a. Requests made by the Data Subject themselves
b. Request made by a third-party on behalf of the Data Subject

2. How many requests were rejected and the broad reasons for those rejections

3. How many requests were responded to in full or in part, and for each of these;
o Whether the response was within one, two, three or longer calendar months after the valid request was received;
and where responded to outside of one calendar month;
• Whether the requestor was notified within the first calendar month of the delay to the response
• The broad categories for the delay in responding within the first calendar month

4. How many requests excluded the provision of personal data held which was later used or otherwise disclosed to the Data Subject (or a representative) for another reason, for example in evidence.

In addition to the above, please could you provide details of;
• The Name, Job Title, and Rank and Badge Number (if applicable) of the individual holding the role of Data Protection Officer for the organisation;
• If that individual has any other duties, what (in general) those duties are.
• What “professional qualities and, in particular, expert knowledge of data protection law and practices” (if any) are held by that individual in accordance with Article 35(5) of the GDPR
• If DPO the role holder is a Shared Resource, which other organisations are served by that DPO.
• How many people you have working within your Data Protection Compliance team.

Yours faithfully,

Mike Kilby

Derbyshire Constabulary

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Thank you for e-mailing Derbyshire Constabulary. Your message has been
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During the coronavirus (COVID-19) pandemic we are required to take
unprecedented steps for our county, region and country. We urge everyone
to help protect themselves, their families and the whole nation by
following [1]current government advice.

Please visit our [2]Facebook or [3]Twitter channels for the latest
information or [4]sign up to Derbyshire Alert to receive critical updates
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References

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Dear Derbyshire Constabulary,

My apologies, I note an error in the original request which does not clearly define the time period over which I would like this information. This should read;
for each calendar year between the 1st January 2018 to 25th August 2020 inclusive;

Yours faithfully,

Mike Kilby

Derbyshire Constabulary

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Please note this is an automated response – please do not reply to this
email.

Thank you for e-mailing Derbyshire Constabulary. Your message has been
received by the intended recipient and will be dealt with accordingly.

During the coronavirus (COVID-19) pandemic we are required to take
unprecedented steps for our county, region and country. We urge everyone
to help protect themselves, their families and the whole nation by
following [1]current government advice.

Please visit our [2]Facebook or [3]Twitter channels for the latest
information or [4]sign up to Derbyshire Alert to receive critical updates
and local neighbourhood alerts.

You can also report crimes online through [5]our website and crimes and
incidents through our [6]Facebook page and [7]@DerPolContact Twitter
account.

 

As highlighted, please do not reply to this e-mail as the inbox this
automatic response is sent from is not monitored.

References

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2. https://www.facebook.com/derbyshireconst...
https://www.facebook.com/derbyshireconst...
3. https://twitter.com/derbyspolice
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4. https://www.derbyshirealert.co.uk/
https://www.derbyshirealert.co.uk/
5. https://www.derbyshire.police.uk/ro/repo...
https://www.derbyshire.police.uk/ro/repo...
6. https://www.facebook.com/derbyshireconst...
https://www.facebook.com/derbyshireconst...
7. https://twitter.com/derpolcontact
https://twitter.com/DerPolContact

Freedom of Information Office, Derbyshire Constabulary

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Dear Mr Kilby,

 

FREEDOM OF INFORMATION REQUEST

 

I write in connection with your request for information as shown below.

 

Data Subject Access Requests made to the organisation for each calendar
year between the 1st January 2018 to 25th August 2020 inclusive

 

1.         How many Data Subject Access Request have been made to the
force broken down by;

a.         Requests made by the Data Subject themselves

b.         Request made by a third-party on behalf of the Data Subject

 

2.         How many requests were rejected and the broad reasons for those
rejections

 

3.         How many requests were responded to in full or in part, and for
each of these;

o          Whether the response was within one, two, three or longer
calendar months after the valid request was received; 

and where responded to outside of one calendar month;

•           Whether the requestor was notified within the first calendar
month of the delay to the response

•           The broad categories for the delay in responding within the
first calendar month

 

4.         How many requests excluded the provision of personal data held
which was later used or otherwise disclosed to the Data Subject (or a
representative) for another reason, for example in evidence. 

 

In addition to the above, please could you provide details of;

•           The Name, Job Title, and Rank and Badge Number (if applicable)
of the individual holding the role of Data Protection Officer for the
organisation;

•           If that individual has any other duties, what (in general)
those duties are.

•           What "professional qualities and, in particular, expert
knowledge of data protection law and practices" (if any) are held by that
individual in accordance with Article 35(5) of the GDPR

•           If DPO the role holder is a Shared Resource, which other
organisations are served by that DPO.

•           How many people you have working within your Data Protection
Compliance team.

 

Please note that whilst we are required to supply the information within
20 days of receiving such a request, due to the ongoing national
Coronavirus emergency our ability to meet this deadline is significantly
reduced.  Whilst we are currently unable to provide a realistic time frame
for response please be assured of our continued best efforts.  We intend
to provide updates on a regular basis but again please bear with us.

 

Should you require further information relative to response delays the
below link will be of use:

 

[1]https://ico.org.uk/for-organisations/dat...

 

in relation to your request there may be a fee payable for the retrieval,
collation and provision of the information you request. If this is the
case you will be informed as soon as possible (ideally within the
20-working day timescale) and your request will be suspended pending
receipt of payment.  If you choose not to make payment then your request
will remain unanswered.

 

Some requests may also require either full or partial transference to
another public authority in order to answer your query in the fullest
possible way. Again, you will be informed if this is the case.

 

Should you have any further enquiries concerning this matter, please write
or contact the Freedom of Information Officer, on the telephone number
below quoting the reference number shown in the header of this e-mail.

 

Yours sincerely

 

Tara Swainson-Jenkins

Disclosure Assistant

Freedom of Information Unit 

Information Management Department

Tel: 0300 122 8752 (Internal 17394)

Email: [2][email address]

 

[3]cid:image007.jpg@01D53277.5E8B6B70

 

 

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Derbyshire Constabulary’s privacy notice can be viewed [4]here

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References

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Freedom of Information Office, Derbyshire Constabulary

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Mr Kilby

 

Thank you for making a Freedom of Information request to the Derbyshire
Constabulary.

 

Please find attached our response.

 

Yours sincerely

 

 

Kevin Lea
Freedom of Information Officer
FOI Unit
Information Management Department
Derbyshire Constabulary 
Butterley Hall

Ripley

Derbyshire

DE5 3RS
Tel: 0300 122 8752

E-mail: E-mail: [1][email address]

 

[2]cid:image007.jpg@01D53277.5E8B6B70

 

PLEASE NOTE: This e-mail message is intended solely for the person to whom
it is addressed and may contain information of a confidential or legally
privileged nature which should not be disclosed. If you have received this
message in error, please notify the sender immediately and delete the
message and any attachments or copies. Any review, re-transmission,
dissemination or other use of, or taking action in reliance upon, this
message by persons or entities other than the intended recipient is
prohibited. Any views or opinions expressed in this e-mail are solely
those of the author and do not necessarily represent the views of
Derbyshire Constabulary or any other person and Derbyshire Constabulary
does not accept liability for any statement or opinion expressed. Please
be aware Derbyshire Constabulary monitors all internet e-mail activity and
content to maintain system performance and appropriate business usage. 

Derbyshire Constabulary’s privacy notice can be viewed [3]here

[^
]

WEBSITE: Join the policing family at Derbyshire Constabulary. For more
details visit [4]http://www.derbyshire.police.uk

WARNING: E-mail may be susceptible to data corruption, interception,
viruses, unauthorised amendments and unforeseen delays. All e-mail has
been scanned for viruses, but Derbyshire Constabulary cannot accept
liability for any loss or damage incurred as a result of virus infection
or any other data corruption, interception, unauthorised amendment or
delay.

References

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Dear Mr Lea,

Thank you for taking the time to respond with the detail you have. This is most useful for my research.

Yours sincerely,

Mike Kilby

Derbyshire Constabulary

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Please note this is an automated response – please do not reply to this
email.

Thank you for e-mailing Derbyshire Constabulary. Your message has been
received by the intended recipient and will be dealt with accordingly.

During the coronavirus (COVID-19) pandemic we are required to take
unprecedented steps for our county, region and country. We urge everyone
to help protect themselves, their families and the whole nation by
following [1]current government advice.

Please visit our [2]Facebook or [3]Twitter channels for the latest
information or [4]sign up to Derbyshire Alert to receive critical updates
and local neighbourhood alerts.

You can also report crimes online through [5]our website and crimes and
incidents through our [6]Facebook page and [7]@DerPolContact Twitter
account.

 

As highlighted, please do not reply to this e-mail as the inbox this
automatic response is sent from is not monitored.

References

Visible links
1. https://www.gov.uk/coronavirus
2. https://www.facebook.com/derbyshireconst...
https://www.facebook.com/derbyshireconst...
3. https://twitter.com/derbyspolice
https://twitter.com/derbyspolice
4. https://www.derbyshirealert.co.uk/
https://www.derbyshirealert.co.uk/
5. https://www.derbyshire.police.uk/ro/repo...
https://www.derbyshire.police.uk/ro/repo...
6. https://www.facebook.com/derbyshireconst...
https://www.facebook.com/derbyshireconst...
7. https://twitter.com/derpolcontact
https://twitter.com/DerPolContact