Data Protection Officer & Data Subject Requests

The request was partially successful.

Dear Thames Valley Police,

Please can you provide the answers and statistics for the following questions in relation to Data Subject Access Requests made to the organisation for each calendar year between the 1st January 2018 to 25th August 2020 inclusive

1. How many Data Subject Access Request have been made to the force broken down by;
a. Requests made by the Data Subject themselves
b. Request made by a third-party on behalf of the Data Subject

2. How many requests were rejected and the broad reasons for those rejections

3. How many requests were responded to in full or in part, and for each of these;
o Whether the response was within one, two, three or longer calendar months after the valid request was received;
and where responded to outside of one calendar month;
• Whether the requestor was notified within the first calendar month of the delay to the response
• The broad categories for the delay in responding within the first calendar month

4. How many requests excluded the provision of personal data held which was later used or otherwise disclosed to the Data Subject (or a representative) for another reason, for example in evidence.

In addition to the above, please could you provide details of;
• The Name, Job Title, and Rank and Badge Number (if applicable) of the individual holding the role of Data Protection Officer for the organisation;
• If that individual has any other duties, what (in general) those duties are.
• What “professional qualities and, in particular, expert knowledge of data protection law and practices” (if any) are held by that individual in accordance with Article 35(5) of the GDPR
• If DPO the role holder is a Shared Resource, which other organisations are served by that DPO.
• How many people you have working within your Data Protection Compliance team.

Yours faithfully,

Mike Kilby

Public Access, Thames Valley Police

Thank you for contacting the Joint Information Management Unit.

Please accept this reply as acknowledgement that we have received your enquiry.

Due to the rapidly changing situation with the Covid 19 virus and staffing levels in the department we are unable to promptly respond to emails.

Although every effort will be made to ensure a response is provided within statutory deadlines, due to current circumstances delays may be unavoidable. We apologise for any inconvenience and will endeavour to process your request as quickly as is practicable.

Thank you for your patience and we apologise for any inconvenience caused.

Please see below a link to the relevant area of our force website which may also assist:-

https://www.hampshire.police.uk/rqo/requ...

https://www.thamesvalley.police.uk/rqo/r...

Internal staff - Although we will also aim to get back to you as quickly as possible, please find relevant material on the JIMU intranet/knowzone pages.

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Public Access, Thames Valley Police

Good Evening,

Thank you for your email.

Please note that this request has been logged under above reference, the officer dealing will send a final response in due course.

Kind regards

R Anderson | Public Access Officer
Joint Information Management Unit | Hampshire Constabulary & Thames Valley Police
Address Thames Valley Police Headquarters, Oxford Road, Kidlington, OX5 2NX

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Public Access, Thames Valley Police

1 Attachment

 

Good Evening,

 

Please find the attached response from Thames Valley Police to your
request for recorded information.

 

Kind regards

 

R Anderson  |  Public Access Officer

Joint Information Management Unit | Hampshire Constabulary & Thames Valley
Police

Address Thames Valley Police Headquarters, Oxford Road, Kidlington, OX5
2NX

 

 

 

 

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Dear Public Access,

In light of your response, please allow me to refine the criteria of the request as follows;

How many subject access requests have you received each year for the period of 2018, 2019 and 2020,
by year and of those, how many have you responded to within one month, two months, three months or longer.

In addition, please could you let me have the Name, Job Title of your DPO along with their Qualifications that make them a suitably knowledgeable person to hold that role, and the number of staff in the team(s) that support them in that role.

As a Data Protection Practitioner myself, the above is the minimum I would expect any organisation to be able to provide as a matter of course to inform their DPO of the progress and performance of the handling of SAR's.

Should there still be a time issue, please provide the DPO details and 2020 data first, working backwards for 2019 and 2018 respectively until the time limit is reached.

Yours sincerely,

Mike Kilby PC.dp

Public Access, Thames Valley Police

1 Attachment

 

Good Afternoon,

 

Please find the attached response from Thames Valley Police to your
request for recorded information.

 

Kind regards

 

R Anderson |  Public Access Officer

Joint Information Management Unit | Hampshire Constabulary & Thames Valley
Police

Address Thames Valley Police Headquarters, Oxford Road, Kidlington, OX5
2NX

 

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