Data Protection Officer & Data Subject Requests

Currently waiting for a response from Hampshire Constabulary, they should respond promptly and normally no later than (details).

Dear Hampshire Constabulary,

Please can you provide the answers and statistics for the following questions in relation to Data Subject Access Requests made to the organisation for each calendar year between the 1st January 2018 to 25th August 2020 inclusive

1. How many Data Subject Access Request have been made to the force broken down by;
a. Requests made by the Data Subject themselves
b. Request made by a third-party on behalf of the Data Subject

2. How many requests were rejected and the broad reasons for those rejections

3. How many requests were responded to in full or in part, and for each of these;
o Whether the response was within one, two, three or longer calendar months after the valid request was received;
and where responded to outside of one calendar month;
• Whether the requestor was notified within the first calendar month of the delay to the response
• The broad categories for the delay in responding within the first calendar month

4. How many requests excluded the provision of personal data held which was later used or otherwise disclosed to the Data Subject (or a representative) for another reason, for example in evidence.

In addition to the above, please could you provide details of;
• The Name, Job Title, and Rank and Badge Number (if applicable) of the individual holding the role of Data Protection Officer for the organisation;
• If that individual has any other duties, what (in general) those duties are.
• What “professional qualities and, in particular, expert knowledge of data protection law and practices” (if any) are held by that individual in accordance with Article 35(5) of the GDPR
• If DPO the role holder is a Shared Resource, which other organisations are served by that DPO.
• How many people you have working within your Data Protection Compliance team.

Yours faithfully,

Mike Kilby

Hampshire Constabulary

1 Attachment

Dear Mr Kilby

 

FREEDOM OF INFORMATION REQUEST REFERENCE NO: HC/002026/20

 

The following request for information under the Freedom of Information Act
was received by the Public Access office at Hampshire Constabulary on the
date listed above:

 

Please can you provide the answers and statistics for the following
questions in relation to Data Subject Access Requests made to the
organisation for each calendar year between the 1st January 2018 to 25th
August 2020 inclusive

 

1.How many Data Subject Access Request have been made to the force broken
down by;

a. Requests made by the Data Subject themselves

b. Requests made by a third-party on behalf of the Data Subject

 

2.How many requests were rejected and the broad reasons for those
rejections

 

3.How many requests were responded to in full or in part, and for each of
these;

•Whether the response was within one, two, three or longer calendar months
after the valid request was received; and where responded to outside of
one calendar month;

•Whether the requestor was notified within the first calendar month of the
delay to the response

•The broad categories for the delay in responding within the first
calendar month

 

4.How many requests excluded the provision of personal data held which was
later used or otherwise disclosed to the Data Subject (or a
representative) for another reason, for example in evidence.

 

Your request will be considered in accordance with the legislation and you
will receive a response within the statutory timescale of 20 working days,
subject to the provisions of the Act.  In the unlikely event that
Hampshire Constabulary is unable to meet the 20 working day deadline, you
will be informed as soon as possible and given a revised time-scale for
response.

 

To be accepted, any clarification(s) to your request must be submitted in
writing directly to the Public Access team at Hampshire Constabulary.  

 

If your request requires either full or partial transference to another
public authority, you will be informed.  Should you have any further
enquiries concerning this matter, please write to Public Access quoting
the reference number above.

 

Kind regards

 

Rosalind

 

 

Rosalind Howell | Public Access Assistant
Joint Information Management Unit | Hampshire Constabulary & Thames Valley
Police

Address: Hampshire Constabulary, Mottisfont Court, Tower Street,
Winchester, Hampshire SO23 8ZD.

 

Information Management Helpdesk:

Hampshire :[1][email address]

Thames Valley: [2][email address]

 

 

show quoted sections

References

Visible links
1. mailto:[email address]
2. mailto:[email address]

Hampshire Constabulary

1 Attachment

Dear Mr Kilby

 

FREEDOM OF INFORMATION REQUEST REFERENCE NO: HC/002028/20

 

The following request for information under the Freedom of Information Act
was received by the Public Access office at Hampshire Constabulary on the
date listed above:

 

Please could you provide details of;

•The Name, Job Title, and Rank and Badge Number (if applicable) of the
individual holding the role of Data Protection Officer for the
organisation;

•If that individual has any other duties, what (in general) those duties
are.

•What "professional qualities and, in particular, expert knowledge of data
protection law and practices" (if any) are held by that individual in
accordance with Article 35(5) of the GDPR

•If DPO the role holder is a Shared Resource, which other organisations
are served by that DPO.

•How many people you have working within your Data Protection Compliance
team.

 

 

Your request will be considered in accordance with the legislation and you
will receive a response within the statutory timescale of 20 working days,
subject to the provisions of the Act.  In the unlikely event that
Hampshire Constabulary is unable to meet the 20 working day deadline, you
will be informed as soon as possible and given a revised time-scale for
response.

 

To be accepted, any clarification(s) to your request must be submitted in
writing directly to the Public Access team at Hampshire Constabulary.  

 

If your request requires either full or partial transference to another
public authority, you will be informed.  Should you have any further
enquiries concerning this matter, please write to Public Access quoting
the reference number above.

 

Kind regards

 

Rosalind

 

 

Rosalind Howell | Public Access Assistant
Joint Information Management Unit | Hampshire Constabulary & Thames Valley
Police

Address: Hampshire Constabulary, Mottisfont Court, Tower Street,
Winchester, Hampshire SO23 8ZD.

 

Information Management Helpdesk:

Hampshire :[1][email address]

Thames Valley: [2][email address]

 

 

show quoted sections

References

Visible links
1. mailto:[email address]
2. mailto:[email address]